Job Board

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__TOC__
 
__TOC__
  
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==Job Board Settings==
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=Job Board Settings=
  
 
===Customising the Job Board===
 
===Customising the Job Board===
 
# After logging into the Subscribe-HR Cloud HCM Platform.
 
# After logging into the Subscribe-HR Cloud HCM Platform.
 
# Select <b>Settings</b> from the top right option which is under your name.
 
# Select <b>Settings</b> from the top right option which is under your name.
−
# Select Recruitment. Scroll down and you will see options for changing the Job Board settings.
+
# Select <b>Recruitment</b> from the left hand navigation menu.
  
−
====Stepping Tool Additional Fields====
+
===Recruitment Customisation Fields Explained===
 +
<table border="1" width="100%" id="table3" cellspacing="0">
 +
<tr>
 +
<td width="202"><b><font face="Arial" size="2">Field Name</font></b></td>
 +
<td width="1223"><b><font face="Arial" size="2">Description</font></b></td>
 +
</tr>
 +
<tr>
 +
<td width="300">Vacancy Management Addition Additional Fields</td>
 +
<td width="1223">These fields will be show in the Applicant record in the manage tool. For each Applicant, you will see a row with a field summary in it. If you select these options, you will be able to add more summary fields on this row/line. Please be aware that the more fields you add, the more you will need to scroll to the right to see the summary fields. You are not able to re order these fields.</td>
 +
</tr>
 +
<tr>
 +
<td width="202">New Employee Additional Fields</td>
 +
<td width="1223">If you select these fields, they will be sent to Core-HR when you transfer an Applicant to Onboarding / Core-HR. You can Transfer / Hire Applicants in the Manage area against a Vacancy. If these additional fields have information in them, they will flow across.</td>
 +
</tr>
 +
<tr>
 +
<td width="202">Exclusion Fields from new Employee</td>
 +
<td width="1223">If you select these fields, they will not be sent to Onboarding / Core-HR, when you transfer them from the Vacancy Manage area.</td>
 +
</tr>
 +
<tr>
 +
<td width="202">Undesirable After this many Applications</td>
 +
<td width="1223">This will allow for a RED dot to appear in the Vacancy Manage Sub-Folder based on someone applying this many time</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Enable Multiple Publications</td>
 +
<td width="1223">The copyright text field allows you to define your own text. This appears next to the Home Page link on your Online Portal.</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Go to next step after progress Applicant</td>
 +
<td width="1223">When you click on the progress button in the Vacancy Manage Sub-Folder, the Applicant will flow to the Next Step..</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Applicant Manual Score Type</td>
 +
<td width="1223">This will calculate the manual score, which appears in the Vacancy Manage Sub-Folder. Sum or Average. Manual Score is used for Group Interviews in the Recruitment Process.</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Allow Agencies</td>
 +
<td width="1223">If this is selected as YES, an option on the Job Board will appear, to allow Agencies to submit applicants into the Job Board.</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Manual Score Min</td>
 +
<td width="1223">Means that when a user input a score through manual scoring option in the Vacancy Manage Sub-Folder, the score needs to be above this point.</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Manual Score Max</td>
 +
<td width="1223">Means that when a user input a score through manual scoring option in the Vacancy Manage Sub-Folder, the score needs to be below this point.</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Auto Export to Indeed</td>
 +
<td width="1223">Will automatically export all applications to indeed if this option is selected.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Active Vacancy Widgets Per Page</td>
 +
<td width="1223">Defines the number of Vacancies which can be shown in the Active Vacancy widget Dashboard option.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">First reminder before expiration (days)</td>
 +
<td width="1223">A Reminder e-mail will be sent to applicants based on this option. Before the Vacancy Expires.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Second reminder before expiration (days)</td>
 +
<td width="1223">A Reminder e-mail will be sent to applicants based on this option. Before the Vacancy Expires.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Logo</td>
 +
<td width="1223">This logo will appear on the Job Board</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Icon</td>
 +
<td width="1223">This Icon will appear on the browser tab on the Job Board.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">URL of the Portal</td>
 +
<td width="1223">This URL will be generated automatically when a Free Trial is signed up to or when a customer system is generated. It will be based on: YOURCOMPANYNAME.jobs.subscribe-hr.com </td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Portal Logo URL</td>
 +
<td width="1223">Simply allows you to click on this URL to go straight to the Job Board, rather than having to copy and past the above URL into a browser.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Multiple Applicant Bookings Per Timeslot</td>
 +
<td width="1223">Allows you to have multiple applicant to attend and interview by selecting Yes.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Button, menu box and progress step backgrounds</td>
 +
<td width="1223">Apply Button and Search Button Colour</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Search box Background Gradient 1</td>
 +
<td width="1223">Main Search box at the top of the Job Board. Where filter options can be selected.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Search box Background Gradient 2</td>
 +
<td width="1223">Gradient colour of main Search Box. By selecting this colour, a gradient will be used to colour this box. This allows for the search box options to be seen more easily.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Search menu border color</td>
 +
<td width="1223">This is the colour for the lines around the boxes in the main Search Box.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Text color</td>
 +
<td width="1223">This is the text colour in the Job Ads on the Job Board main page and when the Applicant clicks on the Job details.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Link color, Button border, Profile menu item color</td>
 +
<td width="1223">Job Names. Which are links. E.g. Expression of Interest name is a link, this will be in this colour. Find our more text will also be in this colour. Page links at the bottom will also be in this colour.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Button text color</td>
 +
<td width="1223">This is the text colour in the page buttons which are at the bottom of the screen.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Auto Export to Indeed</td>
 +
<td width="1223">Will automatically export all applications to indeed if this option is selected.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">ACurrent step</td>
 +
<td width="1223">When the Applicant applies for a Vacancy, this will be the colour of the workflow steps which can be seen at the top of the screen. E.g. Step 1, Step 2, Step 3 and so on. Good idea to make these a light green colour.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Completed steps</td>
 +
<td width="1223">This will be the colour of the workflow steps as above, but for the completed steps that have already been done. Good idea to make these light red/pink colour.</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Input border color</td>
 +
<td width="1223">This is the colour of the borders around any fields that need to have text put into them.</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Apply and Confirm text (before confirmation)</td>
 +
<td width="1223">This text will be show to the Applicant when the Applicant before they Click, Confirm and Apply for a Vacancy in the Job Board.</td>
 +
</tr>
 +
        <tr>
 +
<td width="202">Apply and Confirm text (after confirmation)</td>
 +
<td width="1223">This text will be show to the Applicant after they have Clicked Confirm and Apply for a Vacancy in the Job Board.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Max Upload Size (MB)</td>
 +
<td width="1223">Restricts the upload size of Documents like CV's and Cover Letters.</td>
 +
</tr>
 +
  <tr>
 +
<td width="202">Digital Signature Terms</td>
 +
<td width="1223">If you are doing contracts through the Job Board and not through Subscribe-HR's Employee Onboarding and Offboarding Solution, you can have a digital sign-off terms which will display this text. It is recommended that the Subscribe-HR Employee Onboarding Solution is used for contracts. The Subscribe-HR Employee Onboarding and Offboarding solution offers a much greater scope of options including configurable workflows, letters of offer etc.
  
 +
</td>
 +
</tr>
 +
</table>
  
−
====Vacancy Management Addition Additional Fields====
+
===Customising the Job Board Logo===
 +
# After logging into the Subscribe-HR Cloud HCM Platform.
 +
# Select <b>Settings</b> from the top right option which is under your name.
 +
# Select <b>Recruitment</b> from the left hand navigation menu.
 +
# Scroll down to <b>Logo</b>
 +
# Select <b>Choose File</b>
 +
# Pick the file you wish to make your logo from your computer
 +
# Click <b>Save</b> on the top right of your screen
  
 +
===Customising the Job Board Icon===
 +
# After logging into the Subscribe-HR Cloud HCM Platform.
 +
# Select <b>Settings</b> from the top right option which is under your name.
 +
# Select <b>Recruitment</b> from the left hand navigation menu.
 +
# Scroll down to <b>Icon</b>
 +
# Select <b>Choose File</b>
 +
# Pick the file you wish to make your icon from your computer
 +
# Click <b>Save</b> on the top right of your screen
  
−
====New Employee Additional Fields====
 
−
 
−
====Exclusion Fields from new Employee====
 
−
The online portal width is the width of the outer frame surrounding all online portal content. This will define how much of an area the portal will take up on screen.
 
−
 
−
====Undesirable After this many Applications====
 
−
This will allow for a RED dot to appear in the Vacancy Manage Sub-Folder based on someone applying this many time.
 
−
 
−
====Enable Multiple Publications====
 
−
The copyright text field allows you to define your own text. This appears next to the Home Page link on your Online Portal.
 
−
<br>
 
−
 
−
====Go to next step after progress Applicant====
 
−
The Portal URL is not an editable field, however is displayed for your information.
 
−
<br>
 
−
You can copy this URL and paste it into your browsers address bar to access the portal. This is highly recommended that you check your portal after making modifications.
 
−
 
−
====Applicant Manual Score Type====
 
−
The Include Fields options allow you to enable and disable the displaying of information on the Online Portal.
 
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<br>
 
−
* By unchecking the <b>Location</b> option you are disabling the display of the vacancy location.
 
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* By unchecking the <b>Days Left</b> option you are disabling the display of the Days Left before the vacancy expires
 
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* By unchecking the <b>Close Date</b> option you are disabling the display of the Closing Date for the vacancy.
 
−
 
−
 
−
====Allow Agencies====
 
−
* <b>List Background 1</b> and <b>List Background 2</b> are the background colours for the entries on the vacancy list.<br>As seen in<b><i> Figure 1.2 - Example Vacancy List</i></b> Record 1 (Ref ID 3) has a background of grey, and Record 2 (Ref ID 4) has a background of white.
 
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* <b>Highlight Colour</b> is the colour that the record background will change to when you hover over the record.
 
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* <b>Border Colour</b> is the colour of the border that surrounds each record.
 
−
 
−
====Manual Score Min====
 
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* <b>Tab Colour</b> is the background colour of all TABS
 
−
* <b>Tab Highlight Colour</b> is the background colour of the selected TAB
 
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* <b>Tab Border Colour</b> is the colour surrounding the TAB
 
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* <b>Tab Font Colour</b> is the colour of the font inside the TAB
 
−
 
−
====Manual Score Max====
 
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* <b>Heading Colour</b> is the background colour of the header for all pages.<br> On the List Jobs page the header is where the Ref ID, Close Date, Job Name is located. As seen in <b><i> Figure 1.2</i></b>
 
−
* <b>Heading Font Colour</b> is the colour of the text in the headers.
 
−
* <b>Form Border Color</b> is the colour surrounding some forms, this is noticeable on the Login and Help forms.
 
−
* <b>Form Row Color</b> is the background colour of the rows on the forms.<br>This is noticeable on the Register and Login forms.
 
−
 
−
====Auto Export to Indeed====
 
−
The Heading image is a fixed size of 460x95 (WxH) and the Footer image 460x55 (WxH)
 
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* Supported image formats are GIF, JPG, JPEG and PNG.
 
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* It is ideal that the image be 96dpi and 16 million colours for best results.
 
−
 
−
====Active Vacancy Widgets Per Page====
 
−
Your company privacy policy can be pasted or written into the Privacy Policy field. If you are pasting from MS Word see below, otherwise you have excellent tools at hand to help format the document. PLEASE NOTE: at the very least, if you want to use the existing privacy statement, you will need to change the text where it refers to "Subscribe-HR" to your company name!!!!
 
−
 
−
=====First reminder before expiration (days)=====
 
−
The Subscribe-HR Software comes with some great tools for formatting the text
 
−
<br>
 
−
<br>
 
−
If however you have your Privacy Policy was designed in Microsoft Word you can simply copy and paste from Microsoft Word into the Description text field.
 
−
<br>
 
−
Sometimes there are formatting issues and not everything looks the same. In this instance click on the MS Word icon in the tool bar above the text box. 
 
−
<br>
 
−
This will provide you with a window to paste your Microsoft Word text into
 
−
<br>
 
−
<br>
 
−
1. Copy MS Word Text.
 
−
<br>
 
−
2. Paste MS Word Text into Window.
 
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<br>
 
−
3. Select the 'Insert' button.
 
−
 
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=====Second reminder before expiration (days)=====
 
−
 
−
=====Logo=====
 
−
 
−
 
−
=====Icon=====
 
−
 
−
=====URL of the Portal=====
 
−
 
−
 
−
=====Portal Logo URL=====
 
−
 
−
=====Multiple Applicant Bookings Per Timeslot=====
 
−
 
−
=====Button, menu box and progress step backgrounds=====
 
−
 
−
=====Search box Background Gradient 1=====
 
−
 
−
=====Search box Background Gradient 2=====
 
−
 
−
=====Search menu border color=====
 
−
 
−
=====Text color=====
 
−
 
−
 
−
=====Link color, Button border, Profile menu item color=====
 
−
 
−
=====Button text color=====
 
−
 
−
=====Current step=====
 
−
 
−
=====Completed steps=====
 
−
 
−
=====Input border color=====
 
−
 
−
=====Apply and Confirm text (before confirmation)=====
 
−
 
−
=====Apply and Confirm text (after confirmation)=====
 
−
 
−
=====Max Upload Size (MB)=====
 
−
 
−
=====Digital Signature Terms=====
 
  
  
 
[[File:subscribehr_logo.gif]]
 
[[File:subscribehr_logo.gif]]

Latest revision as of 22:42, 4 August 2019

Job Board Settings

Customising the Job Board

  1. After logging into the Subscribe-HR Cloud HCM Platform.
  2. Select Settings from the top right option which is under your name.
  3. Select Recruitment from the left hand navigation menu.

Recruitment Customisation Fields Explained

Field Name Description
Vacancy Management Addition Additional Fields These fields will be show in the Applicant record in the manage tool. For each Applicant, you will see a row with a field summary in it. If you select these options, you will be able to add more summary fields on this row/line. Please be aware that the more fields you add, the more you will need to scroll to the right to see the summary fields. You are not able to re order these fields.
New Employee Additional Fields If you select these fields, they will be sent to Core-HR when you transfer an Applicant to Onboarding / Core-HR. You can Transfer / Hire Applicants in the Manage area against a Vacancy. If these additional fields have information in them, they will flow across.
Exclusion Fields from new Employee If you select these fields, they will not be sent to Onboarding / Core-HR, when you transfer them from the Vacancy Manage area.
Undesirable After this many Applications This will allow for a RED dot to appear in the Vacancy Manage Sub-Folder based on someone applying this many time
Enable Multiple Publications The copyright text field allows you to define your own text. This appears next to the Home Page link on your Online Portal.
Go to next step after progress Applicant When you click on the progress button in the Vacancy Manage Sub-Folder, the Applicant will flow to the Next Step..
Applicant Manual Score Type This will calculate the manual score, which appears in the Vacancy Manage Sub-Folder. Sum or Average. Manual Score is used for Group Interviews in the Recruitment Process.
Allow Agencies If this is selected as YES, an option on the Job Board will appear, to allow Agencies to submit applicants into the Job Board.
Manual Score Min Means that when a user input a score through manual scoring option in the Vacancy Manage Sub-Folder, the score needs to be above this point.
Manual Score Max Means that when a user input a score through manual scoring option in the Vacancy Manage Sub-Folder, the score needs to be below this point.
Auto Export to Indeed Will automatically export all applications to indeed if this option is selected.
Active Vacancy Widgets Per Page Defines the number of Vacancies which can be shown in the Active Vacancy widget Dashboard option.
First reminder before expiration (days) A Reminder e-mail will be sent to applicants based on this option. Before the Vacancy Expires.
Second reminder before expiration (days) A Reminder e-mail will be sent to applicants based on this option. Before the Vacancy Expires.
Logo This logo will appear on the Job Board
Icon This Icon will appear on the browser tab on the Job Board.
URL of the Portal This URL will be generated automatically when a Free Trial is signed up to or when a customer system is generated. It will be based on: YOURCOMPANYNAME.jobs.subscribe-hr.com
Portal Logo URL Simply allows you to click on this URL to go straight to the Job Board, rather than having to copy and past the above URL into a browser.
Multiple Applicant Bookings Per Timeslot Allows you to have multiple applicant to attend and interview by selecting Yes.
Button, menu box and progress step backgrounds Apply Button and Search Button Colour
Search box Background Gradient 1 Main Search box at the top of the Job Board. Where filter options can be selected.
Search box Background Gradient 2 Gradient colour of main Search Box. By selecting this colour, a gradient will be used to colour this box. This allows for the search box options to be seen more easily.
Search menu border color This is the colour for the lines around the boxes in the main Search Box.
Text color This is the text colour in the Job Ads on the Job Board main page and when the Applicant clicks on the Job details.
Link color, Button border, Profile menu item color Job Names. Which are links. E.g. Expression of Interest name is a link, this will be in this colour. Find our more text will also be in this colour. Page links at the bottom will also be in this colour.
Button text color This is the text colour in the page buttons which are at the bottom of the screen.
Auto Export to Indeed Will automatically export all applications to indeed if this option is selected.
ACurrent step When the Applicant applies for a Vacancy, this will be the colour of the workflow steps which can be seen at the top of the screen. E.g. Step 1, Step 2, Step 3 and so on. Good idea to make these a light green colour.
Completed steps This will be the colour of the workflow steps as above, but for the completed steps that have already been done. Good idea to make these light red/pink colour.
Input border color This is the colour of the borders around any fields that need to have text put into them.
Apply and Confirm text (before confirmation) This text will be show to the Applicant when the Applicant before they Click, Confirm and Apply for a Vacancy in the Job Board.
Apply and Confirm text (after confirmation) This text will be show to the Applicant after they have Clicked Confirm and Apply for a Vacancy in the Job Board.
Max Upload Size (MB) Restricts the upload size of Documents like CV's and Cover Letters.
Digital Signature Terms If you are doing contracts through the Job Board and not through Subscribe-HR's Employee Onboarding and Offboarding Solution, you can have a digital sign-off terms which will display this text. It is recommended that the Subscribe-HR Employee Onboarding Solution is used for contracts. The Subscribe-HR Employee Onboarding and Offboarding solution offers a much greater scope of options including configurable workflows, letters of offer etc.

  1. After logging into the Subscribe-HR Cloud HCM Platform.
  2. Select Settings from the top right option which is under your name.
  3. Select Recruitment from the left hand navigation menu.
  4. Scroll down to Logo
  5. Select Choose File
  6. Pick the file you wish to make your logo from your computer
  7. Click Save on the top right of your screen

Customising the Job Board Icon

  1. After logging into the Subscribe-HR Cloud HCM Platform.
  2. Select Settings from the top right option which is under your name.
  3. Select Recruitment from the left hand navigation menu.
  4. Scroll down to Icon
  5. Select Choose File
  6. Pick the file you wish to make your icon from your computer
  7. Click Save on the top right of your screen


Subscribehr logo.gif

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