Course Events

Setting up Course Events

Setting up and utilising Course Events allows HR to set-up actual training events that are created from Courses. A course is a template which manages "Waiting Lists" for the Event. The Course Event is a "Course" which has a "Start Date" and "Finish Date" and "Attendees".

Adding Course Events

1. After logging into the Subscribe-HR HCM Platform, select Human Resources on the left hand side from the navigation area.
2. Select Course Events.
3. You will see a list of "Course Events", is this list is empty then no "Events" have been setup at this point in time.
4. Select the Create New button on left.
5. Select the "Event" from the DropDown. This field comes from "Courses"
6. Enter the "Start Date" and "End Date".
7. The generate "Certificate and Licence" option is brought through from the Course.
8. Select the Provider for the Event. If the Event Provider has another booking at this time, the system with let you know.
9. Add "Cost Per Attendee". The cost will also be added to the "Budget" Spend, in the Budget Sub Folder. So based on the Department the employee is in, it will allocate the Attendee cost to the Budget Spend based on the Period set in the Budget itself.
10. Enter Other Event Costs.
11. Click "Save".
12. When Saved, the system will show the Total Event cost which will SUM the Total Number of Attendees X the Attendee Cost (recorded against the course) + Other Event Costs.
13. Move "Waiting List" people to the "Attendee List". The system will ask you if you want to send the recipients "Event Notification" e-mails.
14. If you wish to remove and "Attendee" and put them back on the "Waiting List", the system will also ask you if you wish to send an e-mail to the the Employee know about this.
15. The "Remove" option allows you to "Remove the Person" all together from the Event.If you do this it will delete the Record from the Employee Training Folder.
16. The Event will Automatically turn itself to Completed, following the passing of the "Start Date" and "End Date".
17. You cannot "Reschedule" and "Event" That has "Completed. You can do this prior to the "Start Date" of the Event by Clicking "Reschedule". If you select "Reschedule" you will be asked to selected the dates to Reschedule too. The Reschedule Tab will show the reschedule information. E.g. Dates Rescheduled from and To.
18. The Event Calendar options which show "All of the Same Events and when they are occurring. You cane drill down into the Event Names from the Calendar to open up the Event in the Events Folder.

Adding Course Events from a Course

1. After logging into the Subscribe-HR HCM Platform, select Human Resources on the left hand side from the navigation area.
2. Select Courses. This will display all courses created in your system.
3. Select relevant course.
4. Select the "Waiting List" tab. This will display all employees in the current waiting list. You can add more by clicking the "Add Waiting List" button.
5. Select the employees via the checkboxes on the left hand side that you would like to be added to the event you are creating.
6. Click the Create Event button
7. A pop-up will appear prompting you to enter in the Course Event name as well as list the employees you've selected to be included in the event.
8. Click "Yes". This will save the Course Event and redirect you to the specific Course Event page to enter in further details such as event Provider, Start Date, Finish Date, Attendee Cost, Other Cost and Event Owner.
9. Once date entered and Course Event saved, Status will change to "Scheduled".
10. When the Course Event date is in the future, the Reschedule button will appear. Clicking this will allow user to update Start Date, End Date and Reschedule Provider. Option to notify attendees is also available.
11. You can cancel the event by clicking the Cancel button. Confirmation pop-up will appear. Cancelled events will change status to "Cancelled".
12. Select the "Waiting List" tab. Employees selected from earlier will appear here. Select employees via checkboxes and click the Add To Attendee List to move employees to the attendee list. Confirmation pop-up will appear.
13. Select "Attendees List" tab. Select employees via checkboxes and click the Invitation button. This button will only appear when Event Start Date is in the future. It will send an event reminder with confirmation pop-up appearing.
14. If course event End Date has passed, Confirmation button will appear instead. This button will allow user to confirm employees that actually attended the event. Completed events will change event status to "Completed".

To View information relating to Courses Click Here. To View information relating to Course Providers Click Here.

Field Name	Description
Name	xxxxxxxxxx
Courses	xxxxxxxxxx
Provider	xxxxxxxxxx
Start Date	xxxxxxxxxx
Finish Date	xxxxxxxxxx
Attendee Cost	xxxxxxxxxx
Other Cost	xxxxxxxxxx
Total Cost	xxxxxxxxxx
Status	xxxxxxxxxx
Event Owner	xxxxxxxxxx
Course Provider	Allows you to link the Course Provider. The Provider Details are located in the Course Provider Folder in the Human Resource Solution.
Appropriate for Knowledge Share	if "Yes" attendees of this Event can share information learnt at the event with other. You can link this information to the Event itself using the attachment options.
Course Waiting List Option - Add to and Remove from Waiting List.	If you select this option located on the Waiting List Tab in Courses, you will be able to add people to the Waiting List for this Course. You will see all Employees here. You will also be able to "View" Training for the the Person, See their Last Performance Score, View the Match for that person to the Course which is based on Skills and Course Name Match to the Employees Job Training Guide. You can Search for Employees from here also. Once you select someone from the Waiting List option, they will then be placed onto the Waiting List. People also arrive in the Waiting list, from Performance Reviews (PDP) and New Employee Wizard (New Employee Wizard) or directly from the Waiting List itself. Waiting List will show you the date the Person was added to the Waiting List. If you want to remove People from the Waiting List for the Course, select the Course Waiting List Sub Folder, then delete the person from the Waiting List.
Create Course Event	Click this Button to Create a Course Event from the Course Template. If this is done you will be taken directly to the Course Event. You can then enter details for the Course Event including Start Date and Finish Date and Attendee Cost. You are unable to move Waiting List people to the Attendee Tab unless a Start Date and Finish Date is assigned and a Course Provider selected.