TalentCubes

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Contents


Overview

TalentCubes can be used in Recruitment and in Performance.
Recruitment TalentCubes can be created to allow you to capture applicant details automatically from your Subscribe-HR Job Board (Recruitment Portal) and then group them in specific TalentCubes. They are added when they apply for a particular Job or if they send an Expression of Interest through the Subscribe-HR Jobs Board.
Performance TalentCubes are used to store Employees following a specific definition or manually put in.

TalentCubes are set-up based around definitions. If there is a match between the Applicant/Employee and the definition, they are then put into the TalentCube. There are two standard Recruitment TalentCubes: "Job Alerts" and "√Ąpplicants". If you wish to set-up any other TalentCubes including an individual definition e.g. Expression of Interest, follow the steps below.

Creating TalentCubes

This is the starting point for the creation of a TalentCube.

  1. After logging into Subscribe-HR, select the Recruitment Module for Applicants or Performance Module for Employees.
  2. Select the More Tab, select TalentCubes.
  3. Select the Add new record button.
  4. Enter the TalentCube Name you would like to create.
  5. Enter a Description if required.
  6. Select the Save button.

Setting the Definition

The definition is the way you set the fields of interest to capture Applicants or Employees. Once the definition is created any Applicants that match will automatically be assigned to the TalentCube.

  1. From the listed TalentCubes, Select the TalentCube of interest.
  2. Select Definition Tab.
  3. Change the Query name if required. This should already be populated from the TalentCube name.
  4. Select the Definition Drop Down this has the below set of options.
  5. Select the Drop Down value in the Comparison Selector if required.
  6. Enter any search values into the input field.
  7. Select Add to have extra definition elements. These can be added with AND/OR logic.
  8. Note: You can also search here for Canvas answers.

See below Table for an explanation of the Query fields.

Option Name Description
Everywhere Adds a free text search on the entire SHR system, Applicants, Employees and Job Alerts.
Blank Adds the TalentCube without definition
System Fields Allows the selection of single fields to compare on. The comparison selector values will adjust accordingly.
Input Field Adjusted according to the type of field selected
Comparison Selector for a Drop Down Field This will display the Code Library Drop Down values from the field selected.
Comparison Selector for a Text Field This will display the options Contains and Not contains. The default is Contains.
Comparison Selector for a Number Field This will display the options Contains and Not contains. The default is Contains.
Comparison Selector for a Date Field This will display the options Before and After. The default is After.
Comparison Selector for a Number Field This will display the options True and False. The default is True.
Comparison Selector for an Attachment Field This will display the options Attached and Not Attached. The default is Attached.

TalentCube Applicants/Employees Tab

When you select a TalentCube and then view the Applicants/Employees Tab, you will see all the applicants or employees that belong to that specific TalentCube. Fields viewable in this area are:

  1. View the name. If you click on the person name you will be taken to this Applicant or Employee Masterfile.
  2. View the Applicants most Recent Cover Letter and Resume.
  3. View the Employees current job and joined date.
  4. Number of TalentCubes. This shows the number of TalentCubes the Applicant or Employee is in.
  5. Recruitment only:
    1. Search Resumes based on key word searching. Note, if the Applicants are under a Key Words search, these "Key Words' will be listed against their records.
    2. View Ratings. Rating can be recorded against Applicants Manually. The rating allows you to select highly rated Applicants for future communication.
    3. View Last Score. The score is obtained from their latest application.
    4. View Average Score. This is an Average of all scores for all Applications.
    5. Number of Applications. This shows you the number of Applications the Applicant has had.
    6. View History. If you click on this link it will take you through to the Path, which contains all contact history for the Applicant.
  6. Performance Only:
    1. View Number of Feedbacks. Number of Feedbacks received.
    2. View Average Rating. Average rating of Feedbacks received.

TalentCube Search Box

  1. Show/Hide TalentCube Definition Displays or Hides the TalentCube Definition as a set of text statements.
  2. Show Search Box. This is a repeat of the TalentCube definition options but performed against the existing TalentCube People.

TalentCube Actions

Once you have results, you can perform operations on the records you select. This is done via the below set of actions.

People Selection

  1. All the actions require the selection of Applicants or Employees prior to performing the action.
  2. The Select All check Box is available next to the Name field.

Send Email Action

This action allows you to send general emails to Applicants or Employees either individually or in bulk. This information is stored in the Applicant Contact History or Employee TalentCube History and Path.

  1. Select the Actions Drop Down and then select Send Email.
  2. Populate the email template with fields: From Selector, Subject, Message.
  3. Select Send to email the people selected.
  4. Select Cancel to Abort the email.

Drop into Vacancy Action (Recruitment)

Once you have found an applicant(s) of interest, this action will allow you to copy the applicant(s) into Vacancy Manage to proceed with the recruitment process.

  1. Select the Actions Drop Down and then select Drop into Vacancy.
  2. View a Drop into Vacancy pop-up.
  3. Select the Vacancy of interest from the Drop-Down.
  4. Select Drop and the Applicants are copied into the Vacancy.
  5. Select Cancel to Abort the Action.

Copy/Move to another TalentCube Action

If you wish to establish a TalentCube to collect People from an already established TalentCube you can do so with the below Action.
Example: if you have emailed or phone screened applicants who are interested from an existing TalentCube, you could Copy or Move these Applicants to a New TalentCube called Screened.
This information is stored in the Applicant or Employee TalentCube History and Path.

  1. Select the Actions Drop Down and then select Copy/Move to another TalentCube.
  2. View a Copy/Move to another TalentCube pop-up.
  3. Select the Copy or Move option from the Drop Down.
  4. Select the TalentCube of interest.
  5. Select Ok.
  6. View a pop-up to confirm the People to Action.
  7. Select OK.
  8. The Applicants or Employee can then be viewed in the other TalentCube.
  9. Select Cancel in either Pop-Up to Abort the Action.

Send link to an internal Vacancy (Performance)

This action allows you to send an email Employees either individually or in bulk with a link to an internal Vacancy.
The vacancy must be have an active Internal Publication. This information is stored in the Employee TalentCube History and Path.

  1. Select the Actions Drop Down and then select Send Email.
  2. Check the Correspondence before it gets set out.
  3. Select the Vacancy.
  4. Select Send to email selected Employees.
  5. Select Cancel to Abort the email.

Talent Cubes Job Alerts

If an Applicant submits a Job Alert, they are recorded in "Job Alerts" TalentCube. Please see Job Alerts section of the e-Recruitment set-up document which can be obtained from your account manager. A person can submit sign-up to a Job Alert without being an Applicant. An Applicant can sign-up for a "Job Alerts" and can be in an Applicant "Talent Cube" and a "Job Alert" Talent Cube.
TalentCube history is also stored against the Applicant Record under "TalentCube History". The "Path" in the Applicant Sub-Folder, records the very first contact that the Person/Applicant has with the system. For example, if they are not yet an Applicant, and they sign-up for a Job Alert, this will record them in the "Job Alert" Sub-Folder. If they then become an Applicant e.g. they apply for an active Vacancy, the very first contact they had with Subscribe-HR (sign-up for Job Alert) will be recorded as the first entry in their "Path". The second entry in their "Path" will be the record of their first Vacancy Application. The purpose of the path is to track the contact history of each Applicant so you can see what type of interactions successfully hired Applicants have with the e-Recruitment system/process.

TalentCube View History to Applicant Path

The View History link will allow you to access any contact History that you have had with the applicant either whilst they are applying for a Vacancy or through Talent Cubes.

TalentCube Rating and Flagging

Rating and Flagging can be used to Highlight Talent that you may or may not want to deal with in the future. The Flags are flexible in terms of how they are used by you. E.g. Red - No Need for Future Contact (Serial Applicant). Green - Great Prospect.

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