Online Recruitment Basics

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Contents

Recruitment Portal

The Recruitment Portal is setup for applicants to register their interest and apply for advertised jobs.

Recruitment Portal Links

At the top of the Portal links which are selectable that are explained in the below table.

Link Name Description
Jobs Links to all Vacancies listed on the Portal
Login Takes the applicant to the login page
Job Alert Takes the applicant to a Profile Alert to add a new Job Alert.
Help Help Information for Applicant for using the Subscribe-HR Careers System.
Company Logo Selecting the Company Logo shows a link to all Vacancies listed on the Portal.

Recruitment Portal Vacancy Summary

The Vacancy listings have sections that are repeated for all Vacancies listed on the portal. A line is drawn across the page to

seperate each vacancy that is listed. The Vacancy listing sections are described in the below table.

Section Name Description
Job Title An Active Hyperlink to the full Job Listing.
Bullet Points These are three text fields loaded from the Vacancy with a maximum length of 80 characters each.
Salary This is the Vacancy listed minimum and maximum values of Salary.
Employment Type This is the Vacancy employment type.
Vacancy Summary This is a long text field loaded from the Vacancy with a maximum length of 500 characters.


The Login Page

The Login page is a direct way an applicant can return to the system, once they have registered on the system.

  1. Select the Login link at the Top of the Page.
  2. View the Login Page displayed enter the email address and password.
  3. Select the Login button.


The main fields of the login page are described in the below table.

Field Name Description
Email The email address that is to be used to signup
Password The Password that can is to be used once Registration has occurred
Recover Gives the Applicant the option to reset their password if lost or forgotten.
Login Button The Link to submit the username and password that has been entered.


Application Page

There are two ways to get started, you can select Apply button on the Summary section. You can also open the Job Description by selecting the Find out more link and then selecting the Apply button at the bottom of the page. Your email address will be validated and either link to an existing profile or request the registration of a new profile.

  1. Select Apply link on the Summary Page or in the Job Description Page.
  2. Enter your email address that you will use to login and receive email correspondence.
  3. If required click the Privacy Policy link and read the company Privacy Policy.
  4. Select Begin to start the registration process.

If the email address is found in the system. The message "This email address is already taken." will appear.

Password Reset

If an applicant forgets or loses their password they can issue a password reset with the following steps. There is a captcha feature to prevent spammer bots getting access to the system.

  1. Select Recover from the Login Page.
  2. View the Reset Password Page.
  3. Enter the email address used on the profile.
  4. Type the text in the captcha box.
  5. If required, listen to the text by selecting the speaker icon.
  6. Select Send a new password
  7. The email address will then be verified and a new password sent to the address entered.

Account Locks

If the Applicant tries to login more than 5 times in a row unsuccessfully, the system will block the account. The Applicant won’t be able to login or recover their password for 30 minutes. An e-mail is sent to the Applicant when the account is locked.

Account Deactivation and Reactivation

An e-mail is sent to the Applicant when they deactivate their account, to confirm that this action has taken place. An Applicants login after Deactivation will Reactivate the account. An e-mail will be sent to the Applicant confirming this action has taken place.

  1. Select the Login link at the Top of the Page.
  2. View the Login Page displayed enter the email address and password.
  3. Select the Login button.
  4. Select Deactivate at the top of the page.
  5. View a pop-up to verify the action.
  6. Select Ok to confirm.
  7. Select Cancel to abort.

General Information fields explained

The General Information is the next page to display once the email address has been verified. Please note that Live Validations are

available on all fields on request. As Standard, live validation is performed on: "E-mail" and "Password" fields. The below table

explains the fields that are visible on this page.

Field Name Description
Title Applicants Title
First Name First name of the applicant. (Live Validation)
Surname Surname of the applicant. (Live Validation)
E-mail E-mail address of the applicant. (Live Validation)
Password The password the applicant chooses to use. A password Strength inidicator is shown.
Confirm A repeat of the password field to validate the password.

Resume and LinkedIn Registration

Once the General Information has been entered a pop-up displays asking for a Resume or LinkedIn Profile. The Resume is a Mandatory field for the Standard system.

  1. Select the Chose File Link to select the Resume file from disk.
  2. Select the LinkedIn icon to register via LinkedIn.
  3. View a pop-up page to login to LinkedIn.
  4. Fill in the Login details for LinkedIn username and password.
  5. Select Allow Access
  6. Login to LinkedIn, details will automatically be passed using the LinkedIn API to populate the below fields in Subscribe-HR. Please note, that LinkedIn has chosen to restrict access to their data for all e-Recruitment and HR System around the world. They will only share: Main Profile Details and Current Job of the user.
  7. A confirmation message will be displayed.
  8. A link will be displayed, Click this message to see what have been imported through LinkedIn.

The Below table lists all the fields that are populated by the LinkedIn API.

Field Name Description
Name The Applicants first name
Surname The Applicants Surname
Photo The Applicants main page photo
LinkedIn URL The External Web Address of the Applicants LinkedIn Profile
Company Name The name of the company the applicant worked for.
Industry The Industry of the last company the applicant worked for only.
Company Size The name of employees at the company the applicant worked for.
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