Job Alerts

Creating New Job Alerts

Job Alerts are created through the Jobs Board (Online Recruitment Portal). Anyone can create a Job Alert (they do not have to be an Applicant/have applied for a Job to do so). When someone creates a Job Alert through the Jobs Board (Online Recruitment Portal), this triggers a series of events as follows:

1. That User will receive an email confirming their registration for Job Alerts that match the Options they selected/specified.
2. The email that User receives will also contain a link that allows them to unsubscribe from that Job Alert at any time (this email should be kept for future reference).
3. When the Company for which the User created a Job Alert publishes a Vacancy that matches the options they selected, they will receive an email notifying them of the New Vacancy and inviting them to apply.
4. If the User applies for one Vacancy with that Company, the skills, attributes, qualifications, certificates and licenses etc will influence future Job Alerts sent to that User/Applicant. [Not applicable in Team Dashboards]
5. If a New Vacancy is published in future that matches any of this additional information about the Candidate (skills, attributes, qualifications etc.), then the User/Candidate will also receive Job Alerts regarding those Vacancies, inviting them to apply. [Not applicable in Team Dashboards]

Job Alert Fields Explained

The following fields are available to Users who create Job Alerts:

Field Name	Description
Job Alert Options	Selected by the User creating the Job Alert, options include: Areas of interest, Categories, Location, Work type.
Areas of Interest	Relates to the different type/s of work that the User is interested and/or has skills in.
Categories	Relates to the different departmental roles the Company of interest has and which the User/potential Applicant has an interest in working in. [Not applicable in Team Dashboards]
Work Type	Part Time, Full Time, Contract, Casual, Temp etc.
Location	Relates to the different business locations the User is interested in working at.
First Name	First Name of the User Creating the Job Alert.
Last Name	Last Name of the User Creating the Job Alert.
E-mail	E-mail address of the User creating the Job Alert.
Job Name	Name of the Job Types/Job Roles/Positions they are interested in.

Job Alerts Talent Cube

When a User/potential Applicant creates a Job Alert, that alert (and all associated information) is recorded in the "Job Alert" Talent Cube. This process and the information recoded is outlined below. Click here to fin out more about Talent Cubes.

• If a User/Applicant submits a Job Alert, they are recorded in the "Job Alerts" Talent Cube. Please see Job Alerts section of the e-Recruitment set-up document which can be obtained from your account manager.
• A User can submit/sign-up to a Job Alert without being an Applicant.
• An Applicant can sign-up for a "Job Alert" and their record will be saved in both the Applicant "Talent Cube" and a "Job Alert" Talent Cube.
  
• Talent Cube history is also stored against the Applicant Record under "Talent Cube History."
• The "Path" in the Applicant Sub-Folder, records the very first contact that the User/Applicant has with the system. For example, if they are not yet an Applicant, and they sign-up for a Job Alert, this will record them in the "Job Alert" Sub-Folder.
• If they then become an Applicant e.g. they apply for an active Vacancy, the very first contact they had with Subscribe-HR (sign-up for Job Alert) will be recorded as the first entry in their "Path."
• The second entry in their "Path" will be the record of their first Vacancy Application.
• The purpose of the path is to track the entire contact history of each User/Applicant so you can see what type of interactions successfully hired Applicants have with the e-Recruitment with your organisation, all of which is recorded in the System so that you can see the path/process in total.

Job Alert History

A Job Alert History is recorded in the System for the Person/User who has created the Job Alert/s. See the Alert History sub-folder under Alerts. To manually remove people from receiving Job Alerts, HR/P&C Managers can delete their records in Alerts.

All Users that create Job Alerts will be recorded and appear in the "Alert" area in the System of the Company for which that Job Alert was created. Alerts can be accessed under the General > Recruitment Menu option (which runs down the left-hand side of the screen).

Each "Alert" created within the System contains the following information.

General Tab:

• First Name.
• Last Name.
• Email.
• Areas of interest - the different types of roles the User is interested in, e.g. Admin, Finance, HR, etc.
• Location/s - the different business locations the User is interested in working at.
• Work type/s - the types of work the User is interested in, e.g. Part-Time, Full-Time, Contract, Casual, Temp etc.
• Department/s - the departmental roles the User is interested in. [Not applicable in Team Dashboards]
• Job name/s - the names of Jobs that are relevant to the Job Alert/s created by that User (and for which they have been notified regarding any Vacancies that match their Alert). [Not applicable in Team Dashboards]
• Job link - a link to the latest Vacancy that is relevant to the Job Alert/s created by that User (and for which they have been notified regarding any Vacancies that match their Alert). [Not applicable in Team Dashboards]
• Date - a date and time stamp for that Alert.

History Tab:

• ID - the ID created in the System for that Alert.
• Date - the date and time that Alert was created in the System.
• Description - a description of actions related to that Alert.