Manager Dashboard Option

To Navigate to this Dashboard and the Widgets (and access Manager level functionality) follow these steps:

Click on Dashboard ---> Home (In the menu on the left-hand side of the system/screen).
Click on the "Dashboards Menu" Dropdown (the second dropdown menu from the top of the system/screen).
Scroll down and select "Manager."
When the Manager Dashboard opens, scroll down to the Widget you need in order to manage the Employee Management process.

This Dashboard contains the following Widgets:
1. 4 Small Information Display Widgets:

Team training hours.
Team tasks.
Team annual leave
Training hours.

2. Personal Details (Team Search).
3. Time Off and Pay (Team Search).
4. Tasks and Notifications (Team Search).
5. Company Policies (Team Search).
6. Performance Management (Team).
7. Announcements & Acknowledgements (Team).
8. Timesheets Management (Team Search).
9. Time Off Management (Team Search).
10. WHS Incident (Team Search).
11. Compliance Management (Team Search).
12. HR Questions (Team Search).
13. Training (Team Search).

These widgets can be moved around in the Dashboard. They can also be removed from the Dashboard. This can be done in Maintenance --> Groups --> Permissions --> Select a Group and Go to Widgets.

Note: Notifications about Core-HR and Performance Management related Tasks and Reminders can be accessed via two locations:

System Inbox: click on the small envelope in the top right corner of the System - just to the left of your name (after you click on it a menu opens - scroll down and select 'See all Alerts' - which will open the inbox).
The Tasks & Notifications Widget on the Manager Dashboard.

Manager - Search Team Member Personal Details Widget

The following information is displayed in the "Personal Details" Widget:

Name.
Job.
Email address.
Phone Number.
Department.
Location.
Salary.
Manager.

The following functionality is also available via this Widget:

View Team.
Change password.
View internal vacancies.
Search Team Member details - which enables Managers to search all Team Members and view their Personal Details.

Manager - Search Time off and Pay Widget

The following information is displayed in the "Time off and Pay" Widget:

Annual leave.
Personal leave.
Time in Lieu.
Timesheets.
Payslips.
Next holidays.

The following functionality is also available via this Widget:

Search Team Member details - which enables Managers to search all Team Members and view their Time off and Pay.

Manager - Tasks and Notifications Widget

The Tasks and Notifications Widget for Managers allows the Manager to have access to "Team Dashboards" to receive, send and interact with "Quick Tasks" and automatically triggered workflows based on Team Members. These Task and Notification items are also delivered into the System "Inbox." "Quick Tasks" can be sent from, the Quick Tasks Wizard, or from the "Tasks and Notifications" Widget itself. If someone has Delegated Tasks and Notifications to their Manager, they will see these in their Manager Tasks and Notifications Widget.

Because the number of notifications can be quite high (especially for Managers and System Administrators/People & Culture Users), notifications emails (that go to the User's personal email inbox) have to be manually activated via System settings. However, all notifications (for Tasks and Reminders) will appear in the online/System "Inbox" for each User. This Inbox can be accessed via the envelope in the top right-hand corner of the System, next to the User's name and photo. Users can access a complete history of all Tasks & Notifications (current and previous) assigned/sent to them via the 'Workflow History' Tab in the Inbox. Alternatively, Users can choose to activate a "Summary" email to their email Inbox (see below for instructions).

All Tasks, Notifications and Reminders that are sent to the actual email inbox of Employees will contain a link that says: 'Please Click Here to login and view this notification.' The text 'Click Here' contains a hyperlink that will take the User directly to this notification in their System Inbox. It will also open the relevant/associated task (if there is one - e.g. to approve a Timesheet), or simply display the relevant/associated message.

Note: Tasks & Notifications will appear in this Widget in the following manner:

My Info Dashboard - Users see Tasks & Notifications that relate to them as an Employee only.
Manager Dashboard - Users see Tasks & Notifications that relate to their role as a Manager. Therefore only Tasks & Notifications for actions the Manager needs to take in relation to their Team Members appear in the Widget on this Dashboard.
People & Culture Dashboard - Users see Tasks & Notifications that relate to them as a People & Culture User. Therefore Tasks & Notifications related to their management of all Employees appear in the Widget on this Dashboard.

Field Name	Description
Manage Delegation	Allows User to Delegate Tasks and Notifications to their Manager. Managers will be able to delegate to other Managers and/or System Administrators.
Notifications	This functionality allows the User to trigger a "Summary" email of all Tasks and Notifications relevant to them/their User Group. To enable a notification summary email: Click on "Notifications" (top right-hand corner of the Widget). The settings options for Summary Emails are: Notification Frequency - Daily or Once a Week. Notification Start Day and Time - specify the start day and time, and you will then continue to receive a Summary email at the same time, according to the option you selected in the previous step (daily or weekly). Click "Activate" to activate these settings. To change or deactivate the summary email, click on "Notifications" to reopen the Wizard. For changes, simply change the notification frequency, notification start day or time settings, then click "Update." To disable the email summary altogether, simply click "Disable." Depending on the Employee's User Group/Permissions (Employee, Manager, HR/People & Culture Manager), the User will receive the following information in their Summary Email: Employees - will receive a summary of only their own Tasks & Notifications (as displayed in their Inbox). Managers - will receive a summary of their own Tasks & Notifications (as displayed in their Inbox), as well as those in the Inboxes of the Employees in their team.
+ Quick Task	This allows the User to send a Task or Notification to another User or to themselves. The recipient list will indicate who their Manager is and HR users.
Today Tab	Shows the User what Tasks and Notifications for time-specific actions (e.g. New Vacancy Authorisation) with a deadline of "Today." The numbers will indicate how many items are relevant.
Upcoming Tab	Shows the User what Tasks and Notifications for time-specific actions (e.g. New Vacancy Authorisation) with an "Upcoming" deadline. The numbers will indicate how many items are relevant.
General	Shows the User all Notifications and Reminders that are not associated with a time-specific action (e.g. birthday reminders). The numbers will indicate how many items are relevant.
Overdue Tab	Shows the User what Tasks and Notifications for time-specific actions (e.g. New Vacancy Authorisation) that are "Overdue." The numbers will indicate how many items are relevant.
Completed Tab	Shows the User what Tasks and Notifications for time-specific actions (e.g. New Vacancy Authorisation) have been "Completed." The numbers will indicate how many items are relevant.
My Sent Tasks Tab	Shows the User what Tasks and Notifications have been sent by that User. The number will indicate how many items are relevant.
Filter	Allows the User to "Filter" their items by Tag or Filter: E.g. HR, Recruitment, Onboarding, Performance, Note to Self, Delegated etc.
Search	Search Tasks and Notifications by keyword. E.g. Search on Task Name, Birthdate or Person's Name
Task Name	Name of Task. E.g. Birthdate Reminder
Assigned To	The Employee/User that the Task or Notification is assigned to. You can re-assign who the task is assigned to. This will send them the Task or Notification by clicking on the User Name / Icon.
Relates To	The Employee/User that the Task or Notification relates to/is about.
Due Date	The Date the Reminder is Due.
Filter (column)	Filter tags selected against the task/notificaiton will appear under here.
Actions	This dropdown allows the User to perform either of the following: Approve - approve the Task/Notification View Message - view the task/notification message

Manager - Company Policies Widget

The Manager Company Policies Widget allows Managers to access their Team's Company Policy Activity. The Manager can search for a Team Member and then use Filters to see which Company Policies Need to be attended to. Managers can Resend a notification to an Employee if that person has unopened/unread policies. The Company Policy Widget respects the User Group Permissions on the person accessing the system.

Navigation Option	Description
Search	Allows Managers to search Team to see the Company Policy Information for the Team Member being searched for.
Incomplete Tab	Shows Policies for the User that are not yet Opened and Read.
Completed Tab	Shows Policies that have been Opened and Read.
No Policies Tab	Shows Employees that have not been assigned any Company Policies to complete.
Filter	Allows you to Filter the Company Policies Table based on: Opened, Unopened, Read, Unread.
Policy	Allows you to Search all Policies based on the Filters you have applied.

Manager Widget - Company Policies – Incomplete Tab

Field Name	Description
Assigned To	The name of the Employee that a Company Policy has been assigned to.
Policy Name	The name of the Company Policy assigned to the Employee.
Opened	If the Employee has opened the Company Policy they have been assigned, a tick will be displayed in this column. If they’re haven’t opened it, a cross will be displayed.
Read	If the Employee has read the Company Policy they have been assigned, a tick will be displayed in this column. If they’re haven’t read it, a cross will be displayed.
Type	This column indicates what type of Company Policy it is E.g. Onboarding, Existing Employee, New Policy Update, New Employee, Auto Renew etc.
Link	This column displays a link to the Company Policy.
Received	This column specifies the date when the Company Policy was sent to the Employee.
Action Required	If the Company Policy is not yet complete, this column will display a recommended Action, e,g, Send Reminder.

Manager Widget - Company Policies – Completed Tab

Field Name	Description
Assigned To	The name of the Employee that a Company Policy has been assigned to.
Policy Name	The name of the Company Policy assigned to the Employee.
Opened	If the Employee has opened the Company Policy they have been assigned, a tick will be displayed in this column. If they’re haven’t opened it, a cross will be displayed.
Read	If the Employee has read the Company Policy they have been assigned, a tick will be displayed in this column. If they’re haven’t read it, a cross will be displayed.
Type	This column indicates what type of Company Policy it is E.g. Onboarding, Existing Employee ,New Policy Update, New Employee, Auto Renew etc.
Link	This column displays a link to the Company Policy.
Received	This column specifies the date when the Company Policy was sent to the Employee.
Read Date	This column specifies the date on which the Company Policy was read by the Employee.

Manager Widget - Company Policies – No Policies Tab

Field Name	Description
Employee ID	The Employee ID for the User who has not been assigned any Company Policies.
Employee Name	The name of the Employee who has not been assigned any Company Policies.
User Account	This colmn will specify if the Employee has a User Account.
Action Required	If the Company Policy is not yet complete, this column will display a recommended Action, e,g, Send Reminder.

Manager - Announcements and Acknowledgements Widget

This widget allows for Managers to receive and view their relevant Announcements and Acknowledgements, as well as those of their Employees. Recipients and Managers can view relevant Announcements, complete Surveys and view Employees who have been linked to their related Announcements and Acknowledgements. All Announcements and Acknowledgements, once completed/sent, will appear in the Announcements & Acknowledgements Widget for both Mangers and the Employees to whom they were addressed. They will also appear in the Inbox of all addressees/recipients.

Field Name	Description
Announcements Tab	This tab displays all active and expired announcements posted by users.
Active (Under Announcements Tab)	Displays all announcements that have not exceeded their expiry date. Number in brackets displays the total number of active announcements
Expired (Under Announcements Tab)	Displays all announcements that have exceeded their expiry date. Number in brackets displays the total number of expired announcements.
Search Title (Under Announcements Tab)	This is a free text field that you can use to search Announcements based on keywords you enter in the search field.
Title (Under Announcements Tab)	This is the title of the created Announcement.
Type (Under Announcements Tab)	This is the type of the Announcement. E.g. Business Object, Highlight, People Related, Innovation, Policy.
Create Date (Under Announcements Tab)	This is the date and time the Announcement was created.
Expire Date (Under Announcements Tab)	The Announcement's expiry date. Once this date has passed, the announcement will move over to the Expired section.
Acknowledgement (Under Announcements Tab)	Acknowledgements made to employees and/or locations and/or departments will display here.
Survey (Under Announcements Tab)	If a Survey has been linked, you can click "Check Answers" to view the status of answered Surveys. If no Survey linked, "N/A" will display.
Acknowledgements Tab	Clicking this tab will display all acknowledgements posted by users.
Create Acknowledgement (Under Acknowledgements Tab)	Top Right of the Widget. Starts the New Acknowledgement Wizard, for you to be able to create a new acknowledgement. This is also available from the "START" options
Search Keyword (Under Acknowledgements Tab)	This is a free text field that you can use to search Announcements based on keywords you enter in the search field.
Create Date (Under Acknowledgements Tab)	This is the date and time the Acknowledgement was created.
Keyword (Under Acknowledgements Tab)	Keywords entered upon creation of Acknowledgement will display here as hashtags.
Likes (Under Acknowledgements Tab)	Clicking the "thumbs up" icon will Like the Acknowledgement. The number beside it displays the total number of likes the Acknowledgement has received.
Comments (Under Acknowledgements Tab)	Clicking the speech bubble icon will allow you to enter in comments related to the Acknowledgement. The number beside it will display the total number of comments made against the Acknowledgement.
Acknowledgement (Under Acknowledgements Tab)	Employees, locations and/or departments that have been acknowledged will display here.
Actions (Under Announcements Tab)	Use this dropdown to action the following: View - view Announcements. View Survey - view an Surveys attached to/sent with the Announcement.
Action (Under Acknowledgements Tab)	Use this dropdown to action the following: View - view Acknowledgements.

Manager - Training Widget

The Manager Training Widget allow Managers to access their Team's Training Activity. The Manager can search for a Team Members Training, Course and Event Information. The Training Widget respects the User Group Permissions on the person accessing the system.

[Coming Soon]

Manager - Performance Management Widget

The Performance Management Widget allows Managers to view and manage all the Performance Reviews that have been created for the Employees in their Team/s that are currently in the System.

How to Navigate to the Performance Management Widget

This widget allows for Users to quickly and easily manage Performance Management through each of the following processes by clicking on the relevant “Folder”:

Reviews - manage Performance Reviews.
Goals - create/manage Employee Goals related to Performance Reviews.
Catch-Ups - create/manage Catch-Ups related to the Performance Reviews.

In each of these Folders, there are a series of "Tabs" that provide different functionality for managing Performance Reviews. Within each Tab, there is a table that contains different columns. The Folders, Tabs, and Columns are explained below.

From within the Performance Management Widget there are a series of Wizards related to creating Performance Management Reviews. These Wizards include:

+ Create Goal - allows HR/P&C Managers to create Goals for all Employees. New Goals can also be created from the Employee Goal Wizard which is available via the Wizards "START" menu.
+ Create Catch Up - allows HR/P&C Managers to create Catch-Ups for all Employees. New Catch Ups can also be created from the Catch Up Wizard which is available via the Wizards "START" menu.

These Widgets can be moved around in the Dashboard. They can also be removed from the Dashboard. This can be done in Maintenance --> Groups --> Permissions --> Select a Group and Go to the Widgets.

Performance Management Widget – Reviews Folder

Within the Reviews Folder, there are a series of “Tabs” where you can manage the Performance Reviews of Employees. Those Tabs are:

Active.
Completed.
Overdue
Not Started.

The Reviews Folder contains all Employee Reviews related to that Manager.

Field Name	Description
Active Tab	Clicking this Tab will display all currently active Performance Reviews. The number in brackets displays the total number of active Reviews.
Completed Tab	Clicking this Tab will display all completed Performance Reviews. The number in brackets displays the total number of completed Reviews.
Overdue Tab	Clicking this Tab will display all Performance Reviews that are incomplete and/or past their due date. The number in brackets displays the total number of overdue Reviews.
Not Started Tab	Clicking this Tab will display all Performance Reviews that have not been started by the Employee.
Search	This is a free text field that allows user to filter down the list to specific keywords entered here.
ID	This is the ID of the Performance Review that has been sent to the Employee.
Review Name	The name of the Performance Review will be displayed here.
Employee	The name of the Employee that this Performance Review has been assigned to.
Current Step	The current step of the Performance Review process that Employee is currently at will be displayed here.
Status	Click on “View Status” in this column and a window will open that displays which part of the Performance Workflow the Review is at, e.g. with Employee with Manager etc. and the Due Date of the Review.
Start Date	The date the Performance Review/Workflow was sent/triggered.
End Date	The due date of the of the Performance Review.
Progress	The percentage bar here represents the progress of the Review starting from 0% (not started) to 100% (complete)
Action	Open Review - allow user to open and complete current performance step.

Performance Management Widget – Goals Folder

Within the Goals Folder, there are a series of “Tabs” where Managers can manage the Goals of Employees. Those Tabs are:

Not Started.
On Track.
Behind.
At Risk.
Completed.
All.

The definitions for these statuses are:

On Track: This is the default status.
Behind: Overall progress is less than 60% complete.
At Risk: Overall progress is less than 25% complete with 30 days remaining.
Completed: Overall goal progress is 100%.

The Goals Folder contains all Employee Goals. New Goals can also be entered without using a Review Cycle. If your Performance Workflow Cycle includes a “Goals Define” step, you can create the Goals within the Review Process or directly from this Tab using "Create Goal.” If you have a PDP step in your Performance Workflow Cycle, Goals which are created as part of the Review process can be linked to the PDP. They will show up in this Widget as having a relationship. If you are using a PDP step in the Review Cycle, and you enter a Goal through the Widget, you can link this Goal to the PDP and create Training Intervention.

Field Name	Description
+ Create Goal	The “Create Goal” Wizard allows Managers to create Goals for all Employees. New Goals can also be created from the Employee Goal Wizard (coming soon) which is available via the Wizards "START" menu.
Search	This is a free text field that allows user to filter down the list to specific keywords entered here.
Not Started Tab	Clicking this Tab will display all currently active Performance Goals that have not yet been started by the Employee they've been assigned to. The number in brackets displays the total number of active Goals.
On Track Tab	Clicking this Tab will display all Performance Goals that are 'On Track' for completion by the Due Date. The number in brackets displays the total number of On Track Goals.
Behind Tab	Clicking this Tab will display all Performance Goals that are 'Behind' for completion by the Due Date. The number in brackets displays the total number of Behind Goals.
At Risk Tab	Clicking this Tab will display all Performance Goals that are 'At Risk' of not being completed by the Due Date. The number in brackets displays the total number of At Risk Goals.
Completed Tab	Clicking this Tab will display all Performance Goals that have been 'Completed.' The number in brackets displays the total number of Completed Goals.
All Tab	Clicking this Tab will display all Performance Goals, including their Status. The number in brackets displays the total number of Performance Goals currently assigned to Employees. The All Tab also contains a filter that allows Users to filter Goals based on their Status.
Employee	The name of the Employee that this Goal has been assigned to.
Goal Name	The Name of the Goal.
PDP	The related Performance Development Plan in which this Goal was create will be displayed here (if/when relevant).
Review	If a Review Cycle us being used, when the Goal is created, it will show the relationship to the Review it was created for.
Status	The status of the Goal will display here. This can beNot Start, On Track, Behind, At Risk or Completed..
Due Date	The Goal's due date will be displayed here.
Action	This dropdown will allow Managers to view and edit Employee Goals.

Performance Management Widget – Catch Ups Folder

Within the Catch Ups Folder, there are a series of “Tabs” where Managers can manage and create Catch Ups for Employees. Those Tabs are:

Active.
Upcoming.
Completed.

The Catch Ups Folder contains all Employee Catch Ups.

Field Name	Description
Active Tab	Clicking this Tab will display all currently active Performance Goals. The number in brackets displays the total number of active Goals.
Upcoming Tab	Clicking this Tab will display Catch-ups that are yet to happen at a future date.
Completed Tab	Clicking this Tab will display all completed Performance Goals. The number in brackets displays the total number of completed Goals.
+ Create Catch Up	Allows HR/P&C Managers to create Catch Ups for all Employees. New Catch Ups can also be created from the Catch Up Wizard (coming soon) which is available via the Wizards "START" menu.
Search	This is a free text field that allows user to filter down the list to specific keywords entered here.
Topic	The relevant topic of the Catch Up will be displayed here.
Employee	The name of the Employee that this Catch Up has been assigned to.
Catch Up Date	The date of the Catch Up will be displayed here.
Actions	This dropdown allows user to perform all of the following: Reply - Use this option to Start the conversation for the Catch Up. Complete Catch Up - Use this option to reply to the conversation. Create Next Catch-up - Use this option to create a follow-up Catch Up.

Manager - Timesheets Management Widget

This widget display information regarding all timesheets related to the logged in Manager.

Field Name	Description
In Progress Tab	Displays all saved but not submitted timesheets. The number in brackets indicates the total number of "In Progress" Timesheets (currently being worked on, but not yet submitted for authorisation).
Requested Tab	Displays all Timesheets that have been submitted but are have yet to be authorised/rejected. The number in brackets indicates the total number of Timesheets requiring authorisation.
Authorised Tab	Displays all Timesheets that have been authorised by the authoriser. The number in brackets indicates the total number of Authorised timesheets.
Rejected Tab	Displays all Timesheets that have been rejected by the authoriser. The number in brackets indicates the total number of Rejected Timesheets.
Cancelled Tab	Displays all Timesheets that have been cancelled. The number in brackets indicates the total number of cancelled Timesheets.
+ Create Timesheet	Clicking this button will allow users to quickly create a timesheet through the New Timesheet Wizard.
Search by name	This is a free text field which allows you to specifically search for timesheets by employee name.
Name	Employee name will appear under here.
Period	Duration of timesheet will display here in DD/MM/YYY - DD/MM/YYYY format.
Submitted Date	The date the timesheet was submitted will appear under here.
Total Hours	Total number of hours recorded within the timesheet will appear under here.
Time Off	Total number of hours employee was away will appear here.
Authoriser	The name of the timesheet's authoriser will appear here as a hyperlink. Clicking the link will open a popup window that displays the Timesheet history, including: The Employee who submitted the Timesheet (including a date and time stamp). The Manager to whom the Timesheet is originally sent for Authorisation. A list of People & Culture Users who also have permission to Authorise the Timesheet. If the Timesheet has been forwarded to a second (third, or more) Authoriser, that list will appear here (including a date and time stamp). If the Timesheet is forwarded, then the name of the Authoriser in this column will update to reflect the Authoriser that the Timesheet is currently with until the final Authoriser completes the process. Once completed, the name will revert to the original Manager that the Timesheet was sent to.
Actions	This dropdown allows user to perform either of the following: Cancel - Cancel the timesheet. View - View the timesheet. Authorise/Reject/Forward - Authorise, Reject or Forward the timesheet. Note: Users can include multiple Employees in the Authorisation process. The original recipient of the Authorisation request has the option to 'Authorise' or 'Forward' the Authorisation. If Authorised, the request is completed. If forwarded, it is assumed that the forwarding Employee has given their Authorisation for that request and is forwarding the request on tot he next Authoriser. This process can be done multiple times. When forwarded, the request isn't completed/full Authorised until the an Employee (the most senior or final in the process) selects 'Authorise.' This completes the Authorisation process. A history of all Employees with a date and time stamps is added to the Authorisation request each time it is forwarded, so that all previous Authorisations can be seen by the subsequent Employee. Export to CSV - Export the timesheet into a CSV file.

Manager - Time Off Management Widget

This widget displays information regarding absence requests related to the logged in manager and their team.

Field Name	Description
+ Create Time Off	Logged in manager will be able to create an absence request made by themselves or by an employee they manage. Clicking this will take them through the Time Off Wizard.
Requested Tab	Displays all absence requests that have been submitted but are have yet to be authorised/rejected. Number in brackets outline the total number of pending requests.
Authorised Tab	Displays all absences requests that have been authorised by the authoriser. Number in brackets outline the total number of Authorised absence requests.
Rejected Tab	Displays all absence requests that have been rejected by the authoriser. Number in brackets outline the total number of Rejected absence requests.
Cancelled Tab	Displays all absences requests that have been cancelled. Number in brackets outline the total number of cancelled absence requests.
Search Team Member	This is a free text field which allows you to specifically search for absence requested by employee name.
Employee Name	Employee's full name will appear under here.
Requested Date	Date the request was made will display here in DD/MM/YYYY format.
From Date	The date the absence begins will display here in DD/MM/YYYY format.
Until Date	The date the absence ends will display here in DD/MM/YYYY format.
Days/Hours	This will outline whether the employee has taken the whole day off or part of the day off..
Authoriser	The name of the absence request's authoriser will appear here.
Actions	This dropdown allows user to perform either of the following: View - view the request. Authorise/Reject/Forward - Authorise, Reject or Forward the timesheet. Note: Users can include multiple Employees in the Authorisation process. The original recipient of the Authorisation request has the option to 'Authorise' or 'Forward' the Authorisation. If Authorised, the request is completed. If forwarded, it is assumed that the forwarding Employee has given their Authorisation for that request and is forwarding the request on tot he next Authoriser. This process can be done multiple times. When forwarded, the request isn't completed/full Authorised until the an Employee (the most senior or final in the process) selects 'Authorise.' This completes the Authorisation process. A history of all Employees with a date and time stamps is added to the Authorisation request each time it is forwarded, so that all previous Authorisations can be seen by the subsequent Employee. View accruals - view the accrual levels of the related employee. View Team Leaver Planner - access the team leaver planner functionality.

Manager – Compliance Management Widget

The Compliance Management Widget allows Managers to view, track and manage Employee compliance. Managers can validate (or reject) the records supplied by Applicants during the application process (and transferred to the Employee Record when a New Employee was created from Applicant), as well as creating new records.

This widget allows for Users to quickly and easily manage Employees through the each of the following processes by clicking on the relevant “Folder”:

Certificates & Licences.
Background Checks.
Education & Qualifications.

Depending on which of the above Folders you’re in, “Create New” (top right of the “Compliance Management” Widget) will trigger the Wizard for Certificates & Licences, Background Checks or Education & Qualifications, and enable you to create a new compliance record for the Employee you nominate at the start of that particular Wizard.

Within each of the above Folders, there are a series of “Tabs,” which are:

Expiring.
Expired.
Active.
From Applicant.

On each of these Tabs, there is a table that contains different columns. The Tabs and Columns are explained below.

Compliance Management Widget – Certificates & Licences Folder

This Folder displays all the Certificates & Licences held by Employees and their current status. It also allows Users to create new and/or validate Certificates & Licences for Employees.

Field Name	Description
Search	This is a free text field that allows Users to filter the list based on specific keywords entered here.
+ Create New	Allows the User to create a new Certificate & Licence record for an Employee using the Compliance Management Wizard.
Filter	Allows the User to "Filter" Certificates/Licences records by Tag or Filter: E.g. Licence name/type, Certificate name/type.
Date/Timeframe Search	Allows the User to "Filter" HR Questions based on the timeframes in the dropdown menu, which include: one day, one week, two weeks, one month. When active/a date range search parameter/filter is being applied, the looking glass square will be green.
Expiring Filter	Contains a dropdown list of timeframe filters. The default is set to three months, but Users can also change the view to display what's expiring in different timeframes (up to a year).
Expiring Tab	Displays all the Certificates & Licences that are expiring within the next three months.
Expired Tab	Displays all the Certificates & Licences that have expired and need renewing.
Active Tab	Displays all the Certificates & Licences that are current (and don’t fall under the other two tabs/categories above).
From Applicant Tab	Displays all the Certificates & Licences that need to be validated by HR to ensure that all Certificates/Licences nominated by the Applicant during the recruitment process are in fact valid.
ID	This is the ID of the Certificate/Licence.
Employee	The name of the Employee that this Certificate/Licence relates/belongs to is displayed here.
Status	The status of the Certificate/Licence is displayed here.
Checked By	The name of the Employee who validated/rejected the Certificate/Licence is displayed here.
Checked Date	The date on which the Certificate/Licence was validated is displayed here.
Certificate/Licence Name	The name of the Certificate/Licence is displayed here. Users can click on the name and this will open/display the Certificate/Licence in a pop-up/lightbox.
Expiry Date	The date on which the Certificate/Licence expires is displayed here.
Previous	If the current Certificate/Licence has been renewed based on a previously existing Certificate/Licence, the ID of the previous Certificate/Licence record is is displayed here.
Current	If the Certificate/Licence has expired and a new Certificate/Licence record created based on renewing that Certificate/Licence, the ID of the new record is is displayed here.
From Applicant	The name of the Applicant (from which the Employee record was created) that this Certificate/Licence relates/belongs to is displayed here (on the 'From Applicant' Tab only).
Cost	The cost (if any) of the Certificate/Licence is displayed here.
Actions	Create New - allows the User to create a new Certificate/Licence. It is mandatory as part of this step for Users to attach a copy of the Certificate/Licence to validate/keep a record of it. Edit - allows the User to edit the Certificate/Licence. View - allows the User to view a copy of the Certificate/Licence. Add to Course Waiting List - allows the User to add that Employee to a Course Waiting list to renew or do any extra training required to maintain that Certificate/Licence. Add to Event Waiting List - allows the User to add that Employee to an Event waiting list to renew or do any extra training required to maintain that Certificate/Licence. Training Record – No Event - allows the User to create a ‘One-Off’ Training Record for training activity completed by the Employee. Renew - allows the User to renew the Certificate/Licence. Validate - allows the User to validate the Certificate/Licence of an Applicant/Employee (on the 'From Applicant' Tab only). Reject - allows the User to reject an invalid Certificate/Licence that has been transferred from an Applicant record (on the 'From Applicant' Tab only).

Compliance Management Widget – Background Checks Folder

This Folder displays all the Background Checks held by Employees and their current status. It also allows Users to create new and/or validate Background Checks for Employees.

The types of Background checks include:

Visas.
Police checks.
Working with Children checks.

Field Name	Description
Search	This is a free text field that allows Users to filter the list based on specific keywords entered here.
+ Create New	Allows the User to create a new Background Check record for an Employee using the Compliance Management Wizard. It is mandatory as part of this step for Users to attach a copy of the Background Check to validate/keep a record of it.
Filter	Allows the User to "Filter" Background Check records by Tag or Filter: E.g. Visa, Police check etc.
Date/Timeframe Search	Allows the User to "Filter" HR Questions based on the timeframes in the dropdown menu, which include: one day, one week, two weeks, one month. When active/a date range search parameter/filter is being applied, the looking glass square will be green.
Expiring Tab	Displays all the Background Checks that are expiring within the next three months.
Expired Tab	Displays all the Background Checks that have expired and need renewing.
Active Tab	Displays all the Background Checks that are current (and don’t fall under the other two tabs/categories above).
Pending Tab	Displays all the Background Checks that need to be conducted/completed.
From Applicant Tab	Displays all the Background Checks that need to be validated by HR to ensure that all Background Checks nominated by the Applicant during the recruitment process are in fact valid.
Failed Tab	Displays all the Background Checks that have resulted in a negative/failed result.
All Tab	Displays all the Background Checks (from each of the above categories) on one tab.
ID	This is the ID of the Background Check.
Employee	The name of the Employee that this Background Check relates/belongs to is displayed here.
Status	The status of the Background Check is displayed here.
Checked By	The name of the Employee who validated/rejected the Background Check is displayed here.
Check Date	The date the Background Check was passed or failed is displayed here.
Background Check Type	The type of Background Check is displayed here. Users can click on the name and this will open/display the Background Check in a pop-up/lightbox.
Expires In	The number of days until the Background Check expires.
Cost	The cost (if any) of the Background Check is displayed here.
Supplier	The organisation or governing body from which the Background Check was sourced is displayed here.
Actions	Edit - allows the User to edit a Background Check. View - allows the User to view the Background Check. Renew - allows the User to renew a Background Check. Validate - allows the User to validate a Background Check. Reject - allows the User to reject a Background Check.

Compliance Management Widget – Education & Qualifications Folder

This Folder displays all the Education & Qualifications held by Employees and their current status. It also allows Users to create new and/or validate Education/Qualifications for Employees.

The types of Education/Qualifications include:

Degrees.
Diplomas.
Certificates.

Field Name	Description
Search	This is a free text field that allows Users to filter the list based on specific keywords entered here.
+ Create New	Allows the User to create a new Education/Qualification record for an Employee using the Compliance Management Wizard.
Filter	Allows the User to "Filter" Education/Qualification records by Tag or Filter: E.g. Degree, Diploma etc.
Date/Timeframe Search	Allows the User to "Filter" HR Questions based on the timeframes in the dropdown menu, which include: one day, one week, two weeks, one month. When active/a date range search parameter/filter is being applied, the looking glass square will be green.
Check Pending Tab	Displays all the Education/Qualifications records that have been entered into the System and are awaiting validation.
Active Tab	Displays all the Education/Qualifications that are current and have been validated.
Failed	Displays all the Education/Qualifications that failed to be validated.
From Applicant Tab	Displays all the Education/Qualifications that need to be validated by HR to ensure that all Education/Qualifications nominated by the Applicant during the recruitment process are in fact valid.
ID	This is the ID of the Education/Qualification.
Education/Qualification Name	The name of the Education/Qualification is displayed here. Users can click on the name and this will open/display the Education/Qualification in a pop-up/lightbox.
Education/Qualification Institute	The name of the Institute at which the Education/Qualification was gained is displayed here.
Employee	The name of the Employee that this Education/Qualification relates/belongs to is displayed here.
Status	The status of the Education/Qualification is displayed here.
Checked By	The name of the Employee who validated/rejected the Education/Qualification is displayed here.
Check Date	The date on which the Education/Qualification was validated is displayed here.
Qualification Type	The type of the Education/Qualification is displayed here.
Previous	If there was a previous Education/Qualification, a link to it is displayed here.
Actions	Edit - allows the User to edit a Education/Qualification. View - allows the User to view the Education/Qualification. Validate - allows the User to validate a Education/Qualification. Reject - allows the User to reject a Education/Qualification.

Manager – WHS Incident Widget

The WHS Incident Widget allows People and Culture users to view, track and manage WHS Incidents to ensure compliance with Work, Health and Safety regulations.

Field Name	Description
Search	This is a free text field that allows Users to filter the list based on specific keywords entered here.
+ Create New	Allows the User to create a new WHS Incident for an Employee using the WHS Incident Wizard.
Active Tab	Displays all the currently active WHS Incidents.
Resolved Tab	Displays all the WHS Incidents that have been resolved.
Filter	Allows the User to "Filter" WHS Incident records by level of importance: E.g. high, medium, low.
Date/Timeframe Search	Allows the User to "Filter" HR Questions based on the timeframes in the dropdown menu, which include: one day, one week, two weeks, one month. When active/a date range search parameter/filter is being applied, the looking glass square will be green.
Date/Timeframe Search	Allows the User to "Filter" WHS Incident records based on the timeframes in the dropdown menu, which include: one day, one week, two weeks, one month.
Employee Name	Displays the name of the Employee who was injured.
Incident Details	Displays a description of Incident reported.
Incident Type	Displays the type of Incident reported.
Level of Importance	Displays the level of importance related to the Incident. The options are: High: Red. Medium: Orange. Low: Blue.
Date Reported	Displays the number date on which the Incident was reported.
Days Open	Displays the number of days the Incident has been open (if not yet resolved).
Reported By	Displays the Employee by whom the Incident was reported.
Attachment	Displays any attachments related to the Incident.
Actions	View - allows the User to view the Incident. Resolve - allows the User to resolve and close the Incident.

Manager – HR Questions Widget

The HR Questions Widget allows People and Culture users to view, track and manage HR Questions to ensure they are sent to the right person and responded to in a timely manner. People & Culture Users can also create FAQs, which are then available to all Users via the FAQs Tab.

HR Questions Widget - Questions Folder

Allows People and Culture Users to create and assign Questions to other Employees, or to Reassign Questions that they are not the best placed person to answer.

Field Name	Description
Search	This is a free text field that allows Users to filter the list based on specific keywords entered here.
+ Create New	Allows the User to create a new HR Question for an Employee using the HR Questions Wizard.
Active Tab	Displays all the currently active HR Questions (that have not yet been responded to and Completed).
Completed Tab	Displays all the HR Questions that have been responded to and Completed.
All Tab	Displays all the HR Questions - both Active and Completed.
Reassigned to Me	Displays all the HR Questions that have been Reassigned to that User. If an HR Question is initially sent to someone who is not the most appropriate person to respond to that Question, the Receiver can Reassign it to someone more appropriate to respond.
Filter	Allows the User to "Filter" HR Questions by level of importance: E.g. high, medium, low.
Date/Timeframe Search	Allows the User to "Filter" HR Questions based on the timeframes in the dropdown menu, which include: one day, one week, two weeks, one month.
Employee Name	Displays the name of the Employee who submitted the Question.
Ticket Number	Displays a ticket number for each HR Question submitted, the higher the number, the more recently the Question was submitted.
Question Type	Displays the type of Question asked. The options are: Company Policy. Training. General Question. Holidays.
Question Details	Displays a snippet of the Question asked (approximately 15 characters)
Days Open	Displays the number of days the Question has been open (without being answered).
Level of Importance	Displays the level of importance related to the Incident. The options are: High: Red. Medium: Orange. Low: Blue.
Date Sent	Displays the date on which the Question was sent.
Attachments	Displays any attachments associated with the Question.
Actions	Create New - allows the User to create a new Question. View - allows the User to view the Question. Reassign - allows the User to Reassign the Question to a more appropriate responder. Start Conversation - allows the User to start a conversation about the Question/Question topic. Respond - allows the User to respond to the Question. Complete - allows the User to complete the Question and close it.

HR Questions Widget - FAQs Folder

Allows the People and Culture Users to create FAQs that are then available as a resource for all Employees.

Field Name	Description
Search	This is a free text field that allows Users to filter the list based on specific keywords entered here.
+ Create New	Allows the User to create a new FAQ.
Active Tab	Displays all the currently Active FAQs.
Unpublished Tab	Displays all the draft/unpublished FAQs.
Archived Tab	Displays all the Archived FAQs.
Category	Displays the type of the FAQ. The options are: Company Policy. Training. General Question. Holidays.
Details	Displays a short summary of the FAQ.
Owner	Displays the Departmental owner of the FAQ. The options are: Company Policy. Training. General Question. Holidays. Customer Service. Environmental. Executive Management. Finance & Admin. Operations. Sales. Sales & Marketing. Information Technology. Human Resources. OH&S.
Created Date	Displays the date the FAQ was created.
Updated Date	Displays the date the FAQ was updated (if it has been updated).
Actions	View - allows the User to view the FAQ.

Manager - Search Employee Widget

Allows Users to search for Employees and see their current details.

Field Name	Description
Search	This is a free text field that allows Users to filter the list based on specific keywords entered here.
First Name	Displays the First Name of the Employee.
Last Name	Displays the Last Name of the Employee.
Job Title	Displays the Job Title of the Employee.
Department	Displays the Department of the Employee.
Phone/Ext	Displays the Phone Number and/or Extension of the Employee.
Email Address	Displays the Email Address of the Employee.

Manager Dashboard Widgets

Contents