Safety

Creating a Mentor for an Employee

1. After logging into the Subscribe-HR HCM Platform, select "PERFORMANCE" on the left hand side from the navigation area.
2. Select the Employee folder.
3. Select the desired employee.
4. Select the Mentors Sub-Folder from the left side menu.
5. Select the [New] button.
6. Select the Mentor. This can also be done through a Review. Using PDP and adding an Intervention: Mentor. The Mentor record will be created in this Sub Folder automatically.
7. Select the From Date from the date picker. This is Mandatory.
8. Select the Target Completion Date from the date picker.
9. Select the Job which the mentoring relates to. The default will be the current Job. You can also select a future Job for Succession Reasons. You can also Create a "Successor" Record under the Employee in the Performance Solution. A readiness date can also be defined.
10. Select the Mentor Reason. This is the reason for the Mentoring.
11. Select the best Day Mentor Day. This will define the best Day and Time for Mentoring.
12. Select the Number of Hours Hours. This will define number of hours on that day.
13. Select the Actual Completion Date from the date picker. When this is known.
14. Select the "Attachment" you would like to attach to the record.
15. Select the Save button.

Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.

Safety fields explained

Field Name	Description
First Aider	Has the employee completed a first aid course
Mentor Name	Select from the Dropdown. Who is the person doing the mentoring.
Reason	Select from the Dropdown. Is this because of a Skills Gap, PDP, Project
Start Date	Start Date of the mentoring
Actual Completion Date	When did this actually happen
Target Completion Date	When is the Mentoring going to stop
Link to Job	Which Job will the Mentoring be for. Current or Future Job.
Mentor Days	Best Day/s for mentoring
Hours	Mentoring Hours on the day
Attachments	Any Documents that need to be attached
Notes	Notes Field

Dashboard Mentoring Widget is available to show: Employees, who their current mentor/s are. Manager, who they are mentoring. HR who is mentoring who. E-mail notification are sent to people notifying them of mentoring details: both the mentor and the mentee.