• Unsuccessful.
• Position filled.
• Withdrawn.
• Hired.
• Forward.
• Create Employee.
• Send General Email.
• Interview (first or second).

• Acknowledge.
• Interview.
• Screening.
• Reference Check.
• Offer.
• Contract Sign-Off.

• Acknowledge - selecting this step will display all Applicants at the Acknowledge step for the Vacancy selected under the 'Position' menu and the 'Location' menu in the table below.
• Phone Culling - including Interview 1, Interview 2 - selecting this step will display all Applicants at the Phone Culling step for the Vacancy selected under the 'Position' menu and the 'Location' menu in the table below.
• Interview - including Interview 1, Interview 2 - selecting this step will display all Applicants at the Interview step for the Vacancy selected under the 'Position' menu and the 'Location' menu in the table below.
• Screening - selecting this step will display all Applicants at the Screening step for the Vacancy selected under the 'Position' menu and the 'Location' menu in the table below.
• Reference Check - selecting this step will display all Applicants at the reference Check step for the Vacancy selected under the 'Position' menu and the 'Location' menu in the table below.
• Employee Authorisation -selecting this step will display all Applicants at the Authorisation step for the Vacancy selected under the 'Position' menu and the 'Location' menu in the table below.
• Offer - selecting this step will display all Applicants at the Offer step for the Vacancy selected under the 'Position' menu and the 'Location' menu in the table below.
• Contract Sign Off - selecting this step will display all Applicants at the Contract Sign Off step for the Vacancy selected under the 'Position' menu and the 'Location' menu in the table below.

1. Applicant and application engagement/actions details.
2. Links to 'View Documents' uploaded by the Applicant as part of their application process. The standard files that Applicants can attach (and which can be 'Viewed' here) include:

• CV/Resume.
• Cover Letter.
• Selection Criteria.
• Education & Qualifications - Transcripts (from Educational Institutions).
• Certificates & Licences.
• Background Checks.

Under the Applicant Vacancy History on the left handside, the Applicants Certificate and Licence Records, Background Check Records, References, Work History records can be seen.

NOTE:

• The documents that an Applicant is asked for (and which will therefore be available via Attachments if collected) depends on the 'Jobs Board Step' settings on the New Vacancy Wizard. These settings need to be marked as 'Mandatory' in order for any/all of the above documents to be collected during the Application process.
• Alternatively, a larger range of documents can be viewed via the following:
  • Applicant Management widget > Action > Details > View Documents.
  • Vacancy Management widget > Click on the Applicant's name > View Documents.
  • General Menu (left-hand side of System) > Recruitment > Applicant > select and Applicant, access documents via the following options:
    • Applicant masterfile.
    • Background Check.
    • Canvases & Documents.
    • Contract.
    • Certificates & Licences.
    • Vacancies > Cover Letter.
    • Education & Qualifications.

3. Applicant summary export - generates a summary of the Applicant's profile.
4. Applicant Record cost - displays any costs associated with the recruitment of the Applicant.
5. View Applicant Profile - displays the Applicant's full profile.
6. Applications submitted - displays the number of applications submitted by the Applicant.
7. Applicant Notes (which can also be created here via the Applicant Management Widget) are recorded in the "Notes" Tab of the Vacancy that Applicant has applied for. To navigate to this Notes Tab, the pathway is: General Menu (left-hand side of screen) --> Recruitment --> Applicant --> Select an Applicant --> Select Vacancies (left-hand side of screen) --> Select the Vacancy against which you created the note --> Select the Notes Tab. Notes created this way are saved against the Vacancy for which that Applicant applied. All Notes are also recorded in the Applicant Path.

• CV/Resume.
• Cover Letter.
• Selection Criteria.
• Transcripts (from Educational Institutions).

NOTES:

• Keywords - scored based on the amount assigned in the New Vacancy Wizard.
• Certificates & Licences - scored based on the amount assigned in the New Vacancy Wizard.
• Skills - scored based on keywords specified at the 'Keyword' step (see above).
• Education - scored based on the amount assigned in the New Vacancy Wizard and relates to the 'Education' field on the New Vacancy Wizard.
• Work History - scored based on the 'Type/Industry' field on the 'Work Experience' step, and if a 'Keyword' is found in the Applicant's Work History (Job Title/Role), the Applicant will also score the points assigned to that Keyword.

Notes:

CVCheck Reference/Background Check. Select this option, in the Wizard and you will see the Applicant Name and Vacancy Name you are running the Check for. Click Next to "Select" the Package you want to run the check based on. If the Checks/Packages selected have already been done, you will be notified of this in the next step of the Wizard. Click Next to view the Packages you have selected. If you want to link a Record to the check from Subscribe-HR which has been created by the Applicant through the Job Board, you can do this, or you can create a New Record. If neither is done, Subscribe-HR will create an Auto generated record. Last Step is Submit. Once you do this the check is Submitted and the Check Results will be returned by CVCheck to Subscribe-HR when this check is done (speak to CVCheck about times for returned checks). The Results can be seen by Clicking on "CVCheck Result". Note if you run a CVCheck Reference Check, you can link a Reference to Work History / Experience.
S-HR Reference Check or Background Check (Non-Automated. Select this option, you will be able to "Select Check Type". The Check Types you can select are: Background Check, Certificate and Licence Check, Education and Qualifications. For example if you select Background Check, and go Next, you will see all of the Background Check Records if there are any. If you want to create a New Record, you can do this from here. All this does is create the Record for the Manual Check. Use this if you are not using CVCheck for running your automated Check. Just a quick easy way to record the record.