Latest revision as of 23:37, 12 December 2023

Job Descriptions Explained

When applying a Job Description, you are writing a Job Description for each job.
You can paste from a word document, or from the Job Descriptions repository found in Subscribe-HR.

Applying a Job Description

1. After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area.
2. Select the Jobs Folder.
3. Select the Job you wish to apply a Job Description too.
4. Select the Job Description SubFolder from the left side menu.
5. Select the [Add new record] button.
6. Select the Current check box, if this is the most current Job Description.
7. Select the From Date by selecting inside the From Date field.
   Dates must not overlap any other existing Job Description record.
8. Select the To Date by selecting inside the To Date field.
9. Select the Approved check box, if this Job Description has been approved.
10. Select the Approved Date by selecting inside the Approved Date field.
11. Enter who this Job Description was approved by in the Approved By field.
12. Select the Review Date by selecting inside the Review Date field.
    This is the date the Job Description should next be reviewed and possibly updated.
13. Enter the Job Description Notes.
    You can type your Job Description and format it using the Tools above the Notes box, however if you have this as a Microsoft Word Document then please see the The Description field and using a Word Document section below. Team Dashboard Users. If there is text in this field, the Job Description will show up in the Personal Details Widget, for Employee, Manager and P&C User. If this field is not entered and the PDF is also not attached, the Job Description item will not appear in the (Personal Details) Employee, Manager, P&C Dashboard Widgets. For Multi Job, all Job Descriptions with Notes, will show up in the Personal Details, Team Dashboard Widget for My Info, Manager, People & Culture. It's important that you include a Job Description / Notes.
14. Enter the Description Name which will be the name you refer to this by.
15. When Modifying, an Attachments field is also available. Team Dashboard Users. If there is a Job Description Attachment, the Job Description will show up in the Personal Details Widget, for Employee, Manager and P&C User. If this field is not entered and the Job Description "Notes" are also not entered, the Job Description item will not appear in the (Personal Details) Employee, Manager, P&C Dashboard Widgets. See Team Dashboards My Info, Manager and P&C Dashboards. For Multi Job, all attached Job Descriptions will show up in the Personal Details, Team Dashboard Widget for My Info, Manager, People & Culture. It's important that you attach the Job Descriptions in PDF.
16. Select the [Save] button.

NOTE: Team Dashboard Users can use the Activation Hub, Key System Setting Widget - Job Description Library, to manage Job Descriptions.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.

The Description field and using a Word Document

The Subscribe-HR Software comes with some great tools for formatting the text.
If however you have your Recruitment Advertisement designed in Microsoft Word you can simply copy and paste from Microsoft Word into the Description text field.
Sometimes there are formatting issues and not everything looks the same. In this instance click on the MS Word icon in the tool bar above the text box.
This will provide you with a window to paste your Microsoft Word text into:

1. Copy MS Word Text.
2. Paste MS Word Text into Window.
3. Select the [Insert] button.