Offboarding Wizard

Revision as of 05:45, 23 June 2021

Offboarding Wizard

The Offboarding Wizard enables you to create Offboarding Workflows to move Offboard all leaving/departing Employees.

Offboarding Wizard Navigation Functionality

There are multiple navigation options available to you throughout the Offboarding Wizard. These navigation options are outlined below.

1. START - the "START" button at the top right-hand side of the Dashboard [The top right of your screen] is how you launch all Wizards. Click "Start" and this will launch a Wizard popup window containing a navigation menu. This is where all your Wizard interaction options exist. The Wizards available to you in this menu are based on your Permissions.
2. View - to View a particular Wizard click on the downward pointing arrow on the right-hand side of the menu. Scroll down, choose the Wizard you want to View, then click 'Select.'
3. Select - select enables you to choose (and move into) your chosen Wizard (from the main Wizard dropdown menu).
4. Create New - allows you to create a New Record within a particular Wizard (where relevant).
5. Create - allows you to 'save' a New Record you've created.
6. Edit - allows you to Edit a Record.
7. Save - allows you to Save a Record.
8. Delete - allows you to Delete a Record.
9. Previous - allows you to go back one step.
10. Clear - allows you to clear content from the form fields in a Wizard. Note: clicking clear will remove the content from ALL the fields in that Wizard.
11. Submit - allows you to Submit the data or Record/s you've added into a Wizard.
12. Close - allows you to Close the Wizard you've been working in. Note: Closing a Wizard before completing it will result in a loss of the data you've input into data fields. You will be shown a popup window with a warning asking you to confirm your action before the data is lost.
13. Search - a Search window will appear in the top right corner of the Wizard popup if relevant (E.G. Where there is a list of Folders within a Wizard). Search enables you to search for a specific Folder within a Wizard.
14. Next - to navigate through items in a drop-down menu, click on the downward pointing arrow on the right-hand side of the menu. Scroll down, choose the item you want, then click 'Next' to progress to the next window.
15. Breadcrumbs - on the bottom left of the Wizard popup window, you will see a 'Breadcrumb' (for example 'Start > My Info'). This Breadcumb enables you to go back to previous steps in the process by clicking on your preferred choice. Breadcrumbs give you more flexibility about which stage of the Wizard you want to 'go bacc' to (E.G. it is more flexible than just choosing 'Previous' which limits you to going back only one step in the process).

How to Trigger the Offboarding Wizard

You can trigger the Offboarding Wizard from the Wizard popup menu

1. Select "START" at the top right-hand side of the Dashboard [The top right of your screen].
2. Click on the downwards pointing arrow (right hand side of the popup window) to open the dropdown list.
3. Scroll down and click on the "Offboarding" option then click "Select."

Offboarding – Select Employees to Offboard

1. Select Existing Employee/s – select the Employee/s you want to Offboard by clicking on their name in the table/list one at a time. Each Employee you select will be added to “Existing Employee/s Information.” Click “Next.”
2. Holding Table – for each Employee added to the Offboarding List, click on the red “Return Property” Wizard and specify the “Return Date” that Employee’s Property, e.g. Security Pass, Computer, Phone etc.

• Specify return date.
• Click “Return.”
• When you have specified the return date and clicked Return for all Property items, click “Close.”

Offboarding – Employee Leave Information

You will be taken back to the “Holding Table” screen. Click on the green “Start Wizard.”

1. First Name – the First Name of the New Employee will be shown here. Update if needed.
2. Last Name – the Last Name of the New Employee will be shown here. Update if needed.
3. Leaver – tick the checkbox to confirm that this Employee is leaving.
4. Last Day of Work – click on the calendar on the far right and specify the Employee’s last day of work.
5. Date Left – click on the calendar on the far right and specify the day the Employee actually left. Click “Update Leaver Information.”
6. Holding Table – you will be returned to the “Holding Table” where you will now see a green “Start Offboarding” button next to the Employee you just completed ‘Leave Information’ for. Click “Start Offboarding.”

You will be presented with three options:

• Now – this will process the Employee’s Offboarding now.
• Later – this will save the Employee’s Offboarding for later. You will receive a message confirming that the Employee has been placed on the Offboarding “To Do” list.