Applying for Vacancies

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(Step 2 Education & Qualifications fields explained)
 
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{{page.name: E-Recruitment Portal: Applying for Vacancies using the Microsite - Subscribe-HR Wiki}}
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{{page.name: E-Recruitment Portal: Apply for Vacancy using the Job Board / Microsite - Subscribe-HR Wiki}}
{{page.head: Applying for Vacancies}}
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{{page.head: Apply for Vacancy}}
  
 
__TOC__
 
__TOC__
  
==The Recruitment Portal==
+
{{page.name: E-Recruitment Portal: Applying for Vacancies using the Job Board /Microsite - Subscribe-HR Wiki}}
The Recruitment Portal is designed for applicants to register their interest, and apply for advertised jobs.
+
{{page.head: Applying for Vacancies}}
  
===Logging into the Recruitment Portal===
+
==The Job Board==
# Follow the link provided to you to access the Microsite.
+
The Job Board is designed for applicants to register their interest and apply for advertised jobs.
 +
 
 +
===Overview===
 +
After logging in you see the default List of Vacancies, a Search menu, Job Alerts, Profile, Deactivate and Jobs Links. Your Job Profile is built as you apply for a vacancy and progress through the system.
 +
 
 +
===Searching Vacancies===
 +
Vacancies can be searched on the Job Board to make it
 +
easier to find vacancies relevant to the applicant.
 +
To setup a search do the following:
 +
# Fill in a set of search term(s) in the text box.
 +
# Select the <b>Location(s)</b> of interest for the Vacancy.
 +
# Select the <b>Categories</b> that apply.
 +
# Select the <b>Salary Range</b> that is of interest.
 +
# Select the <b>Employment Types</b> that are of interest.
 +
# Select <b>Search</b> to perform the search.
 +
# This will display a set of search results that match the criteria entered.
 +
 
 +
===Logging into the Job Board===
 +
# Follow the link provided to you by email to access the Job Board.
 
# Select the '''Login''' link.
 
# Select the '''Login''' link.
 
# Fill in your registered email address<br>This is the email address you used when registering.
 
# Fill in your registered email address<br>This is the email address you used when registering.
 
# Fill in your password.
 
# Fill in your password.
 
# Select the '''Login''' button.
 
# Select the '''Login''' button.
<br>
 
[[File:existinguserlogin.gif]]
 
  
===Overview===
+
===Previous Applications===
After logging in you are directed to the List of Vacancies, you will also see a navigation menu to the right with Jobs List, History, View My Profile, Log Out and Help. Your Job Profile is built as you apply for a vacancy and progress through the system.
+
If you have already started or completed an application, then visiting the applications page will show
 +
all applications that have been applied for and their current state.
 +
# After login to the portal, select the <b>Profile</b> Link.
 +
# Select the <b>Incomplete</b> Link to open the previous application and continue at the step that was saved.
 +
# Select the <b>Withdraw</b> link to discontinue an Application.
 +
# Select OK, and the application will be marked as Withdrawn.
 +
# View the Position Links which shows all positions applied for listed.
 +
# Select the <b>Position</b> of interest to open the Position description.
 +
# View the Location which shows the Suburb and State of the Position.
 +
# view the Applied field which shows the day and date when the application was completed.
 +
# View the Interview field which shows the date and time when any interviews have been accepted.
  
 
===Applying for Vacancies===
 
===Applying for Vacancies===
There are 2 ways to get started, you can either select '''New Application''' or '''View Job Details''' and then select the '''Apply''' button.
+
There are two ways to get started, you can either select '''Apply''' below the Position Title or select '''Find out more''' in the Position summary and then select the '''Apply''' button on the Position Description.
<br>
+
It is recommended that you read the Job Details before applying.
+
  
 
# From the List of Vacancies, locate the vacancy of interest.
 
# From the List of Vacancies, locate the vacancy of interest.
# Select the '''View Job Details''' link.
 
 
# Select the '''Apply''' button.
 
# Select the '''Apply''' button.
# Fill in '''Step 1 (General Details)'''.
+
# This will open the Position Description.
<br>
+
# Select the '''Apply''' button at the bottom of the page (or there is a URL Link at the top on the right). If you have already started the application for this particular job then the button will be labelled as Continue.
===Step 1 (General Details) fields explained===
+
# If you are a first time user and do not have a user name or password, before you enter your e-mail address to see if the system recognises you as an existing user, there is "How to apply instruction".
Step 1 General Details is a confirmation of the applicants particulars.
+
# After you have read the instructions, you can click "Begin".
 +
# Then Enter e-mail address.
 +
# Enter Details including Password.
 +
# Then attach CV and Attach LinkedIn (optional) profile.
 +
# You will end up on your profile page where you can add your address details, mobile number, social handles.
 +
# From this point, go through the process based on the steps that are outlined at the top of the screen.
 +
# These steps can include: Education, Certificates, References, Questionnaires, Confirm and Apply.
 +
# After application is complete, go to your profile to view your Applications, Education, Certificates and Licences etc.
 +
# To withdraw or complete an incomplete application click on Profile, on the top right.
 +
# Then click "Applications".
 +
# There will be a list of current and past applications.
 +
# Perform the relevant action by clicking on the URL such as "Incomplete" or "Withdraw"
 +
NOTE: There is a Help file on each Careers Page which is located at the top of the screen on the right, near "Login"
 +
 
 +
===Step 1 Profile fields explained===
 +
Step 1 Profile is a confirmation of the applicants details. Please note that Live Validations are available on all fields on request. As Standard, live validation is performed on: "E-mail" and "Password" fields.
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<tr>
 
<tr>
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<tr>
 
<tr>
 
<td width="232">First Name</td>
 
<td width="232">First Name</td>
<td width="458">First name of the applicant.</td>
+
<td width="458">First name of the applicant. (Live Validation)</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
 
<td height="23" width="232">Surname</td>
 
<td height="23" width="232">Surname</td>
<td height="23" width="458">Surname of the applicant.</td>
+
<td height="23" width="458">Surname of the applicant. (Live Validation)</td>
</tr>
+
<tr>
+
<td width="232">E-mail</td>
+
<td width="458">E-mail address of the applicant.</td>
+
</tr>
+
<tr>
+
<td width="232">Password</td>
+
<td width="458">Provide a password for your login. Your password
+
should be at least 6 characters long and include alpha and
+
numeric.</td>
+
</tr>
+
<tr>
+
<td width="232">Confirm Password</td>
+
<td width="458">Repeat the password in this field.</td>
+
 
</tr>
 
</tr>
 
<tr>
 
<tr>
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</tr>
 
</tr>
 
<tr>
 
<tr>
<td width="232">Address 2</td>
+
<td width="232">Additional Address</td>
 
<td width="458">Is for apartment, floor, suite, building # or  
 
<td width="458">Is for apartment, floor, suite, building # or  
 
more specific information within Address 1</td>
 
more specific information within Address 1</td>
 
</tr>
 
</tr>
<tr>
+
<tr>
<td width="232">Suburb</td>
+
<td width="232">E-mail</td>
<td width="458">Is for the suburb the applicant lives in</td>
+
<td width="458">E-mail address of the applicant. (Live Validation)</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
<td width="232">State</td>
+
<td width="232">City</td>
<td width="458">Is for the state the applicant lives in</td>
+
<td width="458">Is for the suburb/city the applicant lives in</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
 
<td width="232">Post Code</td>
 
<td width="232">Post Code</td>
 
<td width="458">Is for the post code of the area the applicant  
 
<td width="458">Is for the post code of the area the applicant  
lives in</td>
+
lives in. (Live Validation)</td>
 +
</tr>
 +
<tr>
 +
<td width="232">State</td>
 +
<td width="458">Is for the state the applicant lives in</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
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<tr>
 
<tr>
 
<td width="232">Phone Number</td>
 
<td width="232">Phone Number</td>
<td width="458">Applicants home number</td>
+
<td width="458">Applicants phome number</td>
</tr>
+
<tr>
+
<td width="232">Mobile</td>
+
<td width="458">Applicants mobile number</td>
+
</tr>
+
<tr>
+
<td width="232">Referred by</td>
+
<td width="458">Name of person who referred you to this site</td>
+
 
</tr>
 
</tr>
 
<tr>
 
<tr>
<td width="232">Receive Newsletter</td>
+
<td width="232">Resume (doc, docx, rtf, odt)</td>
<td width="458">Check if you wish to receive a newsletter via
+
<td width="458">The Resume Uploaded by the Applicant.</td>
email</td>
+
 
</tr>
 
</tr>
 
<tr>
 
<tr>
<td width="232">Receive Vacancy Updates</td>
+
<td width="232">Social Media</td>
<td width="458">Check if you wish to receive vacancy information
+
<td width="458">Shows the Twitter URL, Facebook URL and LinkedIn URL </td>
by email</td>
+
 
</tr>
 
</tr>
 
</table>
 
</table>
  
  
# Select the '''Next''' button.<br>The '''Complete Later''' button can be selected at anytime if you wish to continue with the application at a later date. You will be able to find the vacancy and continue by selecting '''History''' from the menu and selecting the continue link adjacent to the vacancy.
+
# Select the '''Next''' button. The ''' Exit''' button can be selected at anytime if you wish to continue with the application at a later date. You will be able to find the vacancy and continue by selecting '''Profile''' from the menu and then selecting <b>Applications</b>. Then select the continue link adjacent to the vacancy.
# Fill in '''Step 2 (Education History)'''.
+
# Select <b> Add New Item</b> in '''Step 2 Education'''.
# To save this, select the Add Record button. You will be able to add further Education History information by filling in the fields again and selecting the Add Record button.
+
# View a New Education Pop-Up with the options to Save or Cancel.  
# When all Education History has been entered select the '''Next''' button.
+
# To save this, select the <b>Save</b> button. You will be able to add further Education History information by filling in the fields again and selecting the <b>Add New Item</b> button.
<br>
+
# When all Education has been entered select the '''Next''' button.
===Step 2 Education History fields explained===
+
 
 +
===Step 2 Education & Qualifications fields explained===
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<tr>
 
<tr>
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<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
 
<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
 
</tr>
 
</tr>
 +
 
<tr>
 
<tr>
<td width="232">Education Type</td>
+
<td width="232">Education Qualification Name</td>
<td width="458">The delivery method to obtain this education.</td>
+
<td width="458">The Name of the Education and Qualification.</td>
</tr>
+
</tr>
<tr>
+
<tr>
<td height="23" width="232">Graduation Date</td>
+
<td width="232">Institution Type</td>
<td height="23" width="458">The date the applicant had graduated
+
from the education.</td>
+
</tr>
+
<tr>
+
<td width="232">Institution</td>
+
 
<td width="458">The name of the institution who delivered the  
 
<td width="458">The name of the institution who delivered the  
education.</td>
+
education. If you select Tertiary two additional fields will appear. They are Qualification Membership and Membership Expiry.</td>
</tr>
+
<tr>
+
<td width="232">Other Institution</td>
+
<td width="458">If the name of the institution does not appear
+
select the Other Instituion and enter the name.</td>
+
 
</tr>
 
</tr>
 
<tr>
 
<tr>
<td width="232">Institution Country</td>
+
<td width="232">Qualification</td>
<td width="458">The country where the applicant studied for this
+
<td width="458">The Type of Qualification that was undertaken.</td>
particular education.</td>
+
 
</tr>
 
</tr>
 
<tr>
 
<tr>
<td width="232">Start Date</td>
+
<td width="232">Date Started</td>
 
<td width="458">The date the education started.</td>
 
<td width="458">The date the education started.</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
<td width="232">End Date</td>
+
<td width="232">Date Finished</td>
 
<td width="458">The date the education finished.</td>
 
<td width="458">The date the education finished.</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
 +
<td height="23" width="232">Graduation Date</td>
 +
<td height="23" width="458">The date the applicant had graduated
 +
from the course.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Issued Date</td>
 +
<td width="458">Date which is on the Certificate / Transcript record provided to you on graduation date.</td>
 +
</tr>
 +
<tr>
 
<td width="232">Qualification Type</td>
 
<td width="232">Qualification Type</td>
<td width="458">The qualification the applicant received from
+
<td width="458">List of Qualification Types. E.g. Bachelor Degree.</td>
studying. </td>
+
</tr>
 +
<tr>
 +
<td width="232">Qualification Membership</td>
 +
<td width="458">Selection of Memberships. This field appears if Institution Type is Tertiary.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Membership Expiry</td>
 +
<td width="458">Expiry Date of the Membership. Date field. This field appears if Institution Type is Tertiary.</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
<td width="232">Qualification Name</td>
+
<td width="232">Attachments</td>
<td width="458">The name of the qualification the applicant  
+
<td width="458">A file upload of the Academic Transcript. </td>
 +
</tr>
 +
<tr>
 +
<td width="232">Notes</td>
 +
<td width="458">The Description of the qualification the applicant  
 
received.</td>
 
received.</td>
 
</tr>
 
</tr>
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# Fill in '''Step 3 (Work History)'''.
+
# Select <b> Add New Item</b> in '''Step 3 Work History'''.
# To save this, select the Add Record button. You will be able to add further Education History information by filling in the fields again and selecting the Add Record button.
+
# View the Work History Pop-Up with the options to Save or Cancel.
 +
# Fill in the fields on the Work History Pop-up.
 +
# Select the <b>Save</b> button to store the record.
 +
# Select the <b>Add New Item</b> button to add further Work History.  
 
# When all Work History has been entered select the '''Next''' button.
 
# When all Work History has been entered select the '''Next''' button.
<br>
+
 
 
===Step 3 Work History fields explained===
 
===Step 3 Work History fields explained===
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<table border="1" width="700px" id="table3" cellspacing="0">
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</tr>
 
</tr>
 
</table>
 
</table>
 
+
<br>
# Fill in '''Step 4 (Referees)'''.
+
# Select <b> Add New Item</b> in '''Step 4 Referees'''.
# To save this, select the Add Record button. You will be able to add further Education History information by filling in the fields again and selecting the Add Record button.
+
# View the Referees Pop-Up with the options to Save or Cancel.
 +
# Fill in the fields on the Referees Pop-up.
 +
# Select the <b>Save</b> button to store the record.
 +
# Select the <b>Add New Item</b> button to add further Referees.  
 
# When all Referees have been entered select the '''Next''' button.
 
# When all Referees have been entered select the '''Next''' button.
 +
 +
===Step 4 Referees fields explained===
 +
<table border="1" width="700px" id="table3" cellspacing="0">
 +
<tr>
 +
<td width="232"><b><font face="Arial" size="2">Field Name</font></b></td>
 +
<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
 +
</tr>
 +
<tr>
 +
<td width="232">Title</td>
 +
<td width="458">The title of the referee.</td>
 +
</tr>
 +
<tr>
 +
<td height="23" width="232">First Name</td>
 +
<td height="23" width="458">The first name of the referee.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Lastname</td>
 +
<td width="458">The Lastname of the referee.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Work History</td>
 +
<td width="458">You can link this referee to any previous work
 +
history. </td>
 +
</tr>
 +
<tr>
 +
<td width="232">Company</td>
 +
<td width="458">The company name the referee works at.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Job Title</td>
 +
<td width="458">The job title of the referee if the applicant
 +
used to work with them.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Phone</td>
 +
<td width="458">The phone number of the referee.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Mobile</td>
 +
<td width="458">The mobile number of the referee.</td>
 +
</tr>
 +
<tr>
 +
<tr>
 +
<td width="232">Email</td>
 +
<td width="458">The email address of the referee.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Address 1</td>
 +
<td width="458">The Address Line 1 of the Referee</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Address 2</td>
 +
<td width="458">The Address Line 2 of the Referee</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Suburb</td>
 +
<td width="458">The ASuburb of the Referee</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Post Code</td>
 +
<td width="458">The Post Code of the Referee</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Country</td>
 +
<td width="458">The Country of the Referee which is a mandatory field</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Attachment</td>
 +
<td width="458">An attachment field if required for any documents</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Relationship</td>
 +
<td width="458">The type of working relationship the applicant
 +
had with this referee.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Work History</td>
 +
<td width="458">You can link this referee to any previous work
 +
history. </td>
 +
</tr>
 +
</table>
 +
 +
<br>
 +
# Select <b> Add New Item</b> in '''Step 5 Certificates & Licences'''.
 +
# View the Certificates Pop-Up with the options to Save or Cancel.
 +
# Fill in the fields on Certificates Pop-up.
 +
# Select the <b>Save</b> button to store the record.
 +
# Select the <b>Add New Item</b> button to add further Certificates & Licences.
 +
# When all Certificates & Licences have been entered select the '''Next''' button.
 
<br>
 
<br>
  
 +
===Step 5 Certificates & Licenses fields explained===
 +
<table border="1" width="700px" id="table3" cellspacing="0">
 +
<tr>
 +
<td width="232"><b><font face="Arial" size="2">Field Name</font></b></td>
 +
<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
 +
</tr>
 +
<tr>
 +
<td width="232">Location</td>
 +
<td width="458">The Location the certificate or license was obtained</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Certificate / License Type</td>
 +
<td width="458">The Type of certificate or license the applicant holds.</td>
 +
</tr>
 +
<tr>
 +
<td height="23" width="232">Obtained Where</td>
 +
<td height="23" width="458">Who provided the certificate or
 +
license.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Date Obtained</td>
 +
<td width="458">The date the certificate or license was obtained by the
 +
applicant.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Expiry Date</td>
 +
<td width="458">The expiry date of the certificate or license held by the
 +
applicant. </td>
 +
</tr>
 +
<tr>
 +
<td width="232">Scanned Copy</td>
 +
<td width="458">A Scanned copy of the certificate or license uploaded by the applicant.</td>
 +
</tr>
 +
<tr>
 +
<td width="232">Description</td>
 +
<td width="458">A short Description of the certificate or license.</td>
 +
</tr>
 +
</table>
  
 +
===Step 6 Questions===
 +
The Questions are setup using the SHaRe Module. Refer to the documentation from the wiki main page to see how this is created.
 +
# Answer any questions in '''Step 6 Questions'''.<br>If there are no questions available select the '''Next''' button to skip.
 +
# Select the '''Next''' button, after all questions have been answered.
  
 +
===Step 7 Confirm===
 +
# '''Step 7 Confirm''' provides you with a confirmation message and two options to select.
 +
# Select the '''Save and Submit Later''' button to hold the application open to continue later.
 +
# Select the '''Confirm & Apply''' button, when happy with the application.
 +
# View the final confirmation message that has been enabled on the system.
  
 +
===Interviews===
 +
This allows the applicant to select from a set of  time-slots the Interviewer has made available. A status message on the toolbar will indicate to the applicant they have timeslots available. Emails are sent to applicants based on the Timeslots created. See the
  
 +
Schedule an Interview Tool documentation for more information.
 +
# Select the <b>Profile</b> Link at the top of the Page.
 +
# Select the <b>Interviews</b> Folder at the base of the the folder list.
 +
# Select the <b>Interview timeslot</b> that is acceptable for the Vacancy using the radio button.
 +
# Select <b>Accept</b> to confirm the interview.
 +
# Select the <b>Cancel</b> button if required to cancel an Interview.
 +
# View a pop-up Interview Cancellation.
 +
# Enter a Reason for the Cancellation.
 +
# Select <b>Save</b> to Submit the Cancellation.
 +
# Select <b>Close</b> to Abort the Cancellation.
  
 +
Please also refer to [[Schedule-an-interview|Schedule and Interview]] and [[Vacancies-manage-the-vacancy#Interview|Interview Face to Face Manage Tool Interview]] and [[Vacancies-manage-the-vacancy|Vacancy Manage Tool]] for other information about Applicant Interview Scheduling.
  
 +
===Share===
 +
The Social Media Sharer is available to public users (Applicants) so that they can share Jobs that are advertised on your job board through a multitude of social media platforms including but not limited to E-mail, Facebook, Twitter, LinkedIn. Other options are available. E.g. Google +. Please ask us about these. To Share a Vacancy with your Social Networks, Select the Vacancy to access the Vacancy Description Page. Top Right of the page, you will see Social Media and E-mail Icons. To Share, select the Network you wish to share with.
  
===Jobs List===
+
# Select the Vacancy. Which will take you to the Vacancy Description Page.
 +
# Select which Social Media platform you wish to share the vacancy on by clicking the appropriate button.
 +
# View a Pop-Up requesting the social media channel to Share to.
 +
# View a pop-up and login with relevant username and password.
 +
# Select <b>Allow Access</b>
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# The details of the Vacancy will then be posted to the applicants social media feed.
  
===History===
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<!-- ===Refer===
  
===View My Profile===
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The Social Media Sharer is available to public users (Applicants) so that they can share Jobs that they think either their Linkedin
  
===Log Out===
+
and Facebook contacts or their Twitter audience will be interested in. This is done by clicking on "Refer" button next to a Vacancy.
  
===Help===
+
You can share Vacancies with your Facebook Contacts Directly, or you can post to your Wall, (Either Private or Company for Facebook).<br><br>
 +
 
 +
# Select <b>Refer</b> next to a Vacancy.
 +
# View a pop-Up requesting the social media channel to Share to.
 +
# View a pop-up and login with relevant username and password.
 +
# Select <b>Allow Access</b>
 +
# The details of the vacancy will then be posted to the applicants social media feed.-->
 +
 
 +
==Log Out==
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The Log Out link allows the applicant to log out of their account. This is recommended when you have finished with using the microsite.
 +
 
 +
<br>
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Latest revision as of 00:18, 7 August 2024

The Job Board

The Job Board is designed for applicants to register their interest and apply for advertised jobs.

Overview

After logging in you see the default List of Vacancies, a Search menu, Job Alerts, Profile, Deactivate and Jobs Links. Your Job Profile is built as you apply for a vacancy and progress through the system.

Searching Vacancies

Vacancies can be searched on the Job Board to make it easier to find vacancies relevant to the applicant. To setup a search do the following:

  1. Fill in a set of search term(s) in the text box.
  2. Select the Location(s) of interest for the Vacancy.
  3. Select the Categories that apply.
  4. Select the Salary Range that is of interest.
  5. Select the Employment Types that are of interest.
  6. Select Search to perform the search.
  7. This will display a set of search results that match the criteria entered.

Logging into the Job Board

  1. Follow the link provided to you by email to access the Job Board.
  2. Select the Login link.
  3. Fill in your registered email address
    This is the email address you used when registering.
  4. Fill in your password.
  5. Select the Login button.

Previous Applications

If you have already started or completed an application, then visiting the applications page will show all applications that have been applied for and their current state.

  1. After login to the portal, select the Profile Link.
  2. Select the Incomplete Link to open the previous application and continue at the step that was saved.
  3. Select the Withdraw link to discontinue an Application.
  4. Select OK, and the application will be marked as Withdrawn.
  5. View the Position Links which shows all positions applied for listed.
  6. Select the Position of interest to open the Position description.
  7. View the Location which shows the Suburb and State of the Position.
  8. view the Applied field which shows the day and date when the application was completed.
  9. View the Interview field which shows the date and time when any interviews have been accepted.

Applying for Vacancies

There are two ways to get started, you can either select Apply below the Position Title or select Find out more in the Position summary and then select the Apply button on the Position Description.

  1. From the List of Vacancies, locate the vacancy of interest.
  2. Select the Apply button.
  3. This will open the Position Description.
  4. Select the Apply button at the bottom of the page (or there is a URL Link at the top on the right). If you have already started the application for this particular job then the button will be labelled as Continue.
  5. If you are a first time user and do not have a user name or password, before you enter your e-mail address to see if the system recognises you as an existing user, there is "How to apply instruction".
  6. After you have read the instructions, you can click "Begin".
  7. Then Enter e-mail address.
  8. Enter Details including Password.
  9. Then attach CV and Attach LinkedIn (optional) profile.
  10. You will end up on your profile page where you can add your address details, mobile number, social handles.
  11. From this point, go through the process based on the steps that are outlined at the top of the screen.
  12. These steps can include: Education, Certificates, References, Questionnaires, Confirm and Apply.
  13. After application is complete, go to your profile to view your Applications, Education, Certificates and Licences etc.
  14. To withdraw or complete an incomplete application click on Profile, on the top right.
  15. Then click "Applications".
  16. There will be a list of current and past applications.
  17. Perform the relevant action by clicking on the URL such as "Incomplete" or "Withdraw"

NOTE: There is a Help file on each Careers Page which is located at the top of the screen on the right, near "Login"

Step 1 Profile fields explained

Step 1 Profile is a confirmation of the applicants details. Please note that Live Validations are available on all fields on request. As Standard, live validation is performed on: "E-mail" and "Password" fields.

Field Name Description
Title Applicants Title
First Name First name of the applicant. (Live Validation)
Surname Surname of the applicant. (Live Validation)
Address 1 Is for street number, street name, or maybe PO Box.
Additional Address Is for apartment, floor, suite, building # or more specific information within Address 1
E-mail E-mail address of the applicant. (Live Validation)
City Is for the suburb/city the applicant lives in
Post Code Is for the post code of the area the applicant lives in. (Live Validation)
State Is for the state the applicant lives in
Country Is for the country the applicant lives in
Phone Number Applicants phome number
Resume (doc, docx, rtf, odt) The Resume Uploaded by the Applicant.
Social Media Shows the Twitter URL, Facebook URL and LinkedIn URL


  1. Select the Next button. The Exit button can be selected at anytime if you wish to continue with the application at a later date. You will be able to find the vacancy and continue by selecting Profile from the menu and then selecting Applications. Then select the continue link adjacent to the vacancy.
  2. Select Add New Item in Step 2 Education.
  3. View a New Education Pop-Up with the options to Save or Cancel.
  4. To save this, select the Save button. You will be able to add further Education History information by filling in the fields again and selecting the Add New Item button.
  5. When all Education has been entered select the Next button.

Step 2 Education & Qualifications fields explained

Field Name Description
Education Qualification Name The Name of the Education and Qualification.
Institution Type The name of the institution who delivered the education. If you select Tertiary two additional fields will appear. They are Qualification Membership and Membership Expiry.
Qualification The Type of Qualification that was undertaken.
Date Started The date the education started.
Date Finished The date the education finished.
Graduation Date The date the applicant had graduated from the course.
Issued Date Date which is on the Certificate / Transcript record provided to you on graduation date.
Qualification Type List of Qualification Types. E.g. Bachelor Degree.
Qualification Membership Selection of Memberships. This field appears if Institution Type is Tertiary.
Membership Expiry Expiry Date of the Membership. Date field. This field appears if Institution Type is Tertiary.
Attachments A file upload of the Academic Transcript.
Notes The Description of the qualification the applicant received.


  1. Select Add New Item in Step 3 Work History.
  2. View the Work History Pop-Up with the options to Save or Cancel.
  3. Fill in the fields on the Work History Pop-up.
  4. Select the Save button to store the record.
  5. Select the Add New Item button to add further Work History.
  6. When all Work History has been entered select the Next button.

Step 3 Work History fields explained

Field Name Description
Employer The business name of the employer.
Role The role the applicant played while employed with this business.
Industry The industry name the role was in.
Years Experience How many years experience has the applicant had in a similar role.
From Date The date the applicant started with this employer.
To Date The date the applicant finished with this employer.


  1. Select Add New Item in Step 4 Referees.
  2. View the Referees Pop-Up with the options to Save or Cancel.
  3. Fill in the fields on the Referees Pop-up.
  4. Select the Save button to store the record.
  5. Select the Add New Item button to add further Referees.
  6. When all Referees have been entered select the Next button.

Step 4 Referees fields explained

Field Name Description
Title The title of the referee.
First Name The first name of the referee.
Lastname The Lastname of the referee.
Work History You can link this referee to any previous work history.
Company The company name the referee works at.
Job Title The job title of the referee if the applicant used to work with them.
Phone The phone number of the referee.
Mobile The mobile number of the referee.
Email The email address of the referee.
Address 1 The Address Line 1 of the Referee
Address 2 The Address Line 2 of the Referee
Suburb The ASuburb of the Referee
Post Code The Post Code of the Referee
Country The Country of the Referee which is a mandatory field
Attachment An attachment field if required for any documents
Relationship The type of working relationship the applicant had with this referee.
Work History You can link this referee to any previous work history.


  1. Select Add New Item in Step 5 Certificates & Licences.
  2. View the Certificates Pop-Up with the options to Save or Cancel.
  3. Fill in the fields on Certificates Pop-up.
  4. Select the Save button to store the record.
  5. Select the Add New Item button to add further Certificates & Licences.
  6. When all Certificates & Licences have been entered select the Next button.


Step 5 Certificates & Licenses fields explained

Field Name Description
Location The Location the certificate or license was obtained
Certificate / License Type The Type of certificate or license the applicant holds.
Obtained Where Who provided the certificate or license.
Date Obtained The date the certificate or license was obtained by the applicant.
Expiry Date The expiry date of the certificate or license held by the applicant.
Scanned Copy A Scanned copy of the certificate or license uploaded by the applicant.
Description A short Description of the certificate or license.

Step 6 Questions

The Questions are setup using the SHaRe Module. Refer to the documentation from the wiki main page to see how this is created.

  1. Answer any questions in Step 6 Questions.
    If there are no questions available select the Next button to skip.
  2. Select the Next button, after all questions have been answered.

Step 7 Confirm

  1. Step 7 Confirm provides you with a confirmation message and two options to select.
  2. Select the Save and Submit Later button to hold the application open to continue later.
  3. Select the Confirm & Apply button, when happy with the application.
  4. View the final confirmation message that has been enabled on the system.

Interviews

This allows the applicant to select from a set of time-slots the Interviewer has made available. A status message on the toolbar will indicate to the applicant they have timeslots available. Emails are sent to applicants based on the Timeslots created. See the

Schedule an Interview Tool documentation for more information.

  1. Select the Profile Link at the top of the Page.
  2. Select the Interviews Folder at the base of the the folder list.
  3. Select the Interview timeslot that is acceptable for the Vacancy using the radio button.
  4. Select Accept to confirm the interview.
  5. Select the Cancel button if required to cancel an Interview.
  6. View a pop-up Interview Cancellation.
  7. Enter a Reason for the Cancellation.
  8. Select Save to Submit the Cancellation.
  9. Select Close to Abort the Cancellation.

Please also refer to Schedule and Interview and Interview Face to Face Manage Tool Interview and Vacancy Manage Tool for other information about Applicant Interview Scheduling.

Share

The Social Media Sharer is available to public users (Applicants) so that they can share Jobs that are advertised on your job board through a multitude of social media platforms including but not limited to E-mail, Facebook, Twitter, LinkedIn. Other options are available. E.g. Google +. Please ask us about these. To Share a Vacancy with your Social Networks, Select the Vacancy to access the Vacancy Description Page. Top Right of the page, you will see Social Media and E-mail Icons. To Share, select the Network you wish to share with.

  1. Select the Vacancy. Which will take you to the Vacancy Description Page.
  2. Select which Social Media platform you wish to share the vacancy on by clicking the appropriate button.
  3. View a Pop-Up requesting the social media channel to Share to.
  4. View a pop-up and login with relevant username and password.
  5. Select Allow Access
  6. The details of the Vacancy will then be posted to the applicants social media feed.


Log Out

The Log Out link allows the applicant to log out of their account. This is recommended when you have finished with using the microsite.


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