Jobs
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==Creating Jobs in the Job File== | ==Creating Jobs in the Job File== | ||
| − | All employee's who have access to the Subscribe-HR <b>Self Service</b> Portal will be able to view and apply for any Vacancies that are published as an <b>Internal Vacancy</b> on the <b>Intranet</b>. Please note that Employees can have more than one Job. When Assigning Jobs to Employees in the Employee SubFolder <b>Employee Jobs</b>. To Activate this please go into <b> | + | All employee's who have access to the Subscribe-HR <b>Self Service</b> Portal will be able to view and apply for any Vacancies that are published as an <b>Internal Vacancy</b> on the <b>Intranet</b>. Please note that Employees can have more than one Job. When Assigning Jobs to Employees in the Employee SubFolder <b>Employee Jobs</b>. To Activate this please go into <b>Settings</b> and see the <b>HR</b> SubTAB. Ensure <b>Employees can hold Multiple Jobs</b> is <b>Yes</b>.<br> |
===How to create a new job=== | ===How to create a new job=== | ||
| − | # After logging into Subscribe-HR, | + | # After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area. |
| − | # Click on the <b>Jobs</b> Folder | + | # Click on the <b>Jobs</b> Folder. |
| − | # Click | + | # Click the <b>Create New</b> button. |
# Enter details regarding the Job into the provided fields. | # Enter details regarding the Job into the provided fields. | ||
# Click [Save] button. | # Click [Save] button. | ||
<b>Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.</b> | <b>Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.</b> | ||
| + | |||
===Job Fields Explained=== | ===Job Fields Explained=== | ||
| Line 26: | Line 27: | ||
<tr> | <tr> | ||
<td height="23" width="149"><font face="Arial" size="2">Key Job</font></td> | <td height="23" width="149"><font face="Arial" size="2">Key Job</font></td> | ||
| − | <td height="23" width="474"><font face="Arial" size="2">Select this if the Role is Key. This will be able to be Tracked in the Recruitment | + | <td height="23" width="474"><font face="Arial" size="2">Select this if the Role is Key. This will be able to be Tracked in the Recruitment Solution when Hire for Key Roles.</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="149"><font face="Arial" size="2">No Longer In Use</font></td> | <td width="149"><font face="Arial" size="2">No Longer In Use</font></td> | ||
<td width="474"><font face="Arial" size="2">Is the Job no longer active.</font></td> | <td width="474"><font face="Arial" size="2">Is the Job no longer active.</font></td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td height="23" width="149"><font face="Arial" size="2">Position Number</font></td> | ||
| + | <td height="23" width="474"><font face="Arial" size="2">The unique position number that applies to this Job.</font></td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="149"><font face="Arial" size="2">Job Name</font></td> | <td width="149"><font face="Arial" size="2">Job Name</font></td> | ||
| − | <td width="474"><font face="Arial" size="2">The name of Job performed</font></td> | + | <td width="474"><font face="Arial" size="2">The name of Job performed.</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="149"><font face="Arial" size="2">Location</font></td> | <td width="149"><font face="Arial" size="2">Location</font></td> | ||
<td width="474"><font face="Arial" size="2">The location that | <td width="474"><font face="Arial" size="2">The location that | ||
| − | this Job is performed at</font></td> | + | this Job is performed at.</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
| Line 45: | Line 50: | ||
Department</font></td> | Department</font></td> | ||
<td height="20" width="474"><font face="Arial" size="2">The | <td height="20" width="474"><font face="Arial" size="2">The | ||
| − | department that this Job is performed in</font></td> | + | department that this Job is performed in.</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="149"><font face="Arial" size="2">Division</font></td> | <td width="149"><font face="Arial" size="2">Division</font></td> | ||
<td width="474"><font face="Arial" size="2">The division that | <td width="474"><font face="Arial" size="2">The division that | ||
| − | this Job is performed for</font></td> | + | this Job is performed for.</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="149"><font face="Arial" size="2">Business Area</font></td> | <td width="149"><font face="Arial" size="2">Business Area</font></td> | ||
<td width="474"><font face="Arial" size="2">The Business Area | <td width="474"><font face="Arial" size="2">The Business Area | ||
| − | that this Job is specific to</font></td> | + | that this Job is specific to.</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="149"><font face="Arial" size="2">Reports To</font></td> | <td width="149"><font face="Arial" size="2">Reports To</font></td> | ||
<td width="474"><font face="Arial" size="2">The Line manager | <td width="474"><font face="Arial" size="2">The Line manager | ||
| − | this Job reports to</font></td> | + | this Job reports to.</font></td> |
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="149"><font face="Arial" size="2">Job Approver</font></td> | ||
| + | <td width="474"><font face="Arial" size="2">The Line manager | ||
| + | with the authority to Authorise this Job.</font></td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="149"><font face="Arial" size="2">Standard Hours</font></td> | <td width="149"><font face="Arial" size="2">Standard Hours</font></td> | ||
<td width="474"><font face="Arial" size="2">The hours required | <td width="474"><font face="Arial" size="2">The hours required | ||
| − | to work in a working week</font></td> | + | to work in a working week. Can be the same as the FTE and different. There are settings in the Activation Hub, which allow you to create Default FTE or assign the FTE for a Country. These are copied to the Employee Job. You can also enter Actual Hours for the Employee in the Employee Job. The Actual Hours are divided by the Default FTE or the Country FTE to calculate the FTE which also also seen on the Employee Job. FTE Reporting is also available in the Employee Job Record.</font></td> |
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="149"><font face="Arial" size="2">Salary Benchmark</font></td> | ||
| + | <td width="474"><font face="Arial" size="2">Benchmark Amount for this Job. Based on Industry Standard for Location. This can be seen in the Remuneration Modelling Tool.</font></td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="149"><font face="Arial" size="2">Cost Centre 1</font></td> | <td width="149"><font face="Arial" size="2">Cost Centre 1</font></td> | ||
<td width="474"><font face="Arial" size="2">This is the primary | <td width="474"><font face="Arial" size="2">This is the primary | ||
| − | cost centre (division of the company)</font></td> | + | cost centre (division of the company).</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
| Line 90: | Line 104: | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
| − | <td width="149"><font face="Arial" size="2">Business | + | <td width="149"><font face="Arial" size="2">Business Line-Manager</font></td> |
| − | + | <td width="474"><font face="Arial" size="2">The Business Line manager this Job reports to</font></td> | |
| − | <td width="474"><font face="Arial" size="2">The Business Line | + | </tr> |
| − | + | <tr> | |
| + | <td width="149"><font face="Arial" size="2">Payroll Code</font></td> | ||
| + | <td width="474"><font face="Arial" size="2">The Payroll Code associated with that Job (where relevant, for example if there is a Payroll integration).</font></td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td height="23" width="149"><font face="Arial" size="2">Headcount Required</font></td> | ||
| + | <td height="23" width="474"><font face="Arial" size="2">The total number of that specific Job type (FTE) which your organisation/HR has approval for.</font></td> | ||
</tr> | </tr> | ||
</table> | </table> | ||
| Line 101: | Line 121: | ||
Vacancies can be created for a job from the Jobs page. Creating a Vacancy this way will fill in the details and copy over the skills associated with the Job.<br><br> | Vacancies can be created for a job from the Jobs page. Creating a Vacancy this way will fill in the details and copy over the skills associated with the Job.<br><br> | ||
To create a Vacancy from a Job: | To create a Vacancy from a Job: | ||
| − | # After logging into Subscribe-HR, | + | # After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area. |
# Click on the Jobs Folder. | # Click on the Jobs Folder. | ||
# Select the desired Job. | # Select the desired Job. | ||
| − | # Select the | + | # Select the <b>Vacancy</b> Button. Top Right hand side of your screen. |
==Updating Jobs== | ==Updating Jobs== | ||
Latest revision as of 02:59, 3 May 2024
Contents
Jobs
Creating Jobs in the Job File
All employee's who have access to the Subscribe-HR Self Service Portal will be able to view and apply for any Vacancies that are published as an Internal Vacancy on the Intranet. Please note that Employees can have more than one Job. When Assigning Jobs to Employees in the Employee SubFolder Employee Jobs. To Activate this please go into Settings and see the HR SubTAB. Ensure Employees can hold Multiple Jobs is Yes.
How to create a new job
- After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area.
- Click on the Jobs Folder.
- Click the Create New button.
- Enter details regarding the Job into the provided fields.
- Click [Save] button.
Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.
Job Fields Explained
| Field Name | Description |
| Key Job | Select this if the Role is Key. This will be able to be Tracked in the Recruitment Solution when Hire for Key Roles. |
| No Longer In Use | Is the Job no longer active. |
| Position Number | The unique position number that applies to this Job. |
| Job Name | The name of Job performed. |
| Location | The location that this Job is performed at. |
| Department | The department that this Job is performed in. |
| Division | The division that this Job is performed for. |
| Business Area | The Business Area that this Job is specific to. |
| Reports To | The Line manager this Job reports to. |
| Job Approver | The Line manager with the authority to Authorise this Job. |
| Standard Hours | The hours required to work in a working week. Can be the same as the FTE and different. There are settings in the Activation Hub, which allow you to create Default FTE or assign the FTE for a Country. These are copied to the Employee Job. You can also enter Actual Hours for the Employee in the Employee Job. The Actual Hours are divided by the Default FTE or the Country FTE to calculate the FTE which also also seen on the Employee Job. FTE Reporting is also available in the Employee Job Record. |
| Salary Benchmark | Benchmark Amount for this Job. Based on Industry Standard for Location. This can be seen in the Remuneration Modelling Tool. |
| Cost Centre 1 | This is the primary cost centre (division of the company). |
| Cost Centre 1 % Split | What percentage of cost is the primary cost centre responsible for |
| Cost Centre 2 | This is the secondary cost centre (division of the company) |
| Cost Centre 2 % Split | What percentage of cost is the secondary cost centre responsible for |
| Business Line-Manager | The Business Line manager this Job reports to |
| Payroll Code | The Payroll Code associated with that Job (where relevant, for example if there is a Payroll integration). |
| Headcount Required | The total number of that specific Job type (FTE) which your organisation/HR has approval for. |
Creating a Vacancy from Jobs
Vacancies can be created for a job from the Jobs page. Creating a Vacancy this way will fill in the details and copy over the skills associated with the Job.
To create a Vacancy from a Job:
- After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area.
- Click on the Jobs Folder.
- Select the desired Job.
- Select the Vacancy Button. Top Right hand side of your screen.
Updating Jobs
Updates to Job's will automatically update the Job record assigned to an employee, so that organisation wide changes to a Job can be applied easily.
