Jobs

Jobs

Creating Jobs in the Job File

All employee's who have access to the Subscribe-HR Self Service Portal will be able to view and apply for any Vacancies that are published as an Internal Vacancy on the Intranet. Please note that Employees can have more than one Job. When Assigning Jobs to Employees in the Employee SubFolder Employee Jobs. To Activate this please go into Settings and see the HR SubTAB. Ensure Employees can hold Multiple Jobs is Yes.

How to create a new job

1. After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area.
2. Click on the Jobs Folder.
3. Click the Create New button.
4. Enter details regarding the Job into the provided fields.
5. Click [Save] button.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.

Job Fields Explained

Field Name	Description
Key Job	Select this if the Role is Key. This will be able to be Tracked in the Recruitment Solution when Hire for Key Roles.
No Longer In Use	Is the Job no longer active.
Position Number	The unique position number that applies to this Job.
Job Name	The name of Job performed.
Location	The location that this Job is performed at.
Department	The department that this Job is performed in.
Division	The division that this Job is performed for.
Business Area	The Business Area that this Job is specific to.
Reports To	The Line manager this Job reports to.
Job Approver	The Line manager with the authority to Authorise this Job.
Standard Hours	The hours required to work in a working week. Can be the same as the FTE and different. There are settings in the Activation Hub, which allow you to create Default FTE or assign the FTE for a Country. These are copied to the Employee Job. You can also enter Actual Hours for the Employee in the Employee Job. The Actual Hours are divided by the Default FTE or the Country FTE to calculate the FTE which also also seen on the Employee Job. FTE Reporting is also available in the Employee Job Record.
Salary Benchmark	Benchmark Amount for this Job. Based on Industry Standard for Location. This can be seen in the Remuneration Modelling Tool.
Cost Centre 1	This is the primary cost centre (division of the company).
Cost Centre 1 % Split	What percentage of cost is the primary cost centre responsible for
Cost Centre 2	This is the secondary cost centre (division of the company)
Cost Centre 2 % Split	What percentage of cost is the secondary cost centre responsible for
Business Line-Manager	The Business Line manager this Job reports to
Payroll Code	The Payroll Code associated with that Job (where relevant, for example if there is a Payroll integration).
Headcount Required	The total number of that specific Job type (FTE) which your organisation/HR has approval for.

Creating a Vacancy from Jobs

Vacancies can be created for a job from the Jobs page. Creating a Vacancy this way will fill in the details and copy over the skills associated with the Job.

To create a Vacancy from a Job:

1. After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area.
2. Click on the Jobs Folder.
3. Select the desired Job.
4. Select the Vacancy Button. Top Right hand side of your screen.

Updating Jobs

Updates to Job's will automatically update the Job record assigned to an employee, so that organisation wide changes to a Job can be applied easily.