Mentors

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(→‎Creating a Mentor for an Employee)
(→‎Safety fields explained)
 
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{{page.name: Performance: Employee Mentors}}
 
{{page.name: Performance: Employee Mentors}}
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{{page.head: Safety}}
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{{page.head: Mentors}}
  
 
__TOC__
 
__TOC__
  
 
===Creating a Mentor for an Employee===
 
===Creating a Mentor for an Employee===
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# After logging into the Subscribe-HR HCM Platform, select "PERFORMANCE" on the left hand side from the navigation area.
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# Note: This should be done by adding the PDP step into a Performance Cycle. Once this is done, during the Performance Review
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# Select the Employee folder.
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# Select the PDP Intervention "Mentoring".
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# Select the desired employee.
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# Select the '''Start Date''' from the date picker. This is Mandatory.
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# Select the '''Mentors''' SubFolder from the left side menu.
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# Select the 'End Date from the date picker. This is the Date the Mentoring will end.
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# Select the '''[New]''' button.
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# Related to Jobs. Which Job does this mentoring relate to. Current Job or Future Job. Future Job allocation can also then be recorded against Employee Mentor.
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# Select the '''Mentor'''<br>This can also be done through a Review. Using PDP and adding an Intervention: Mentor.
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# Select the '''Mentor Reason'''. This is the reason for the Mentoring. E.g. PDP, Review.  
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# Select the '''From Date''' from the date picker. This is Mandatory.
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# Select the best Day Mentor Day. This will define the best Day and Time for Mentoring.  
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# Select the '''Mentor Reason'''. This is the reason for the Mentoring.  
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# Select the Number of Hours Hours. This will define number of hours on that day.
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# Select the '''Until Date'''. If this is not known, leave blank.
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# Select the Target Completion Date from the date picker. When this is known.  
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# Select the "Attachment" you would like to attach to the record.
 
# Select the <b>Save</b> button.
 
# Select the <b>Save</b> button.
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<b>Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.</b>
 
<b>Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.</b>
  
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</tr>
 
</tr>
 
<tr>
 
<tr>
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<td height="23" width="232">First Aid Renewal</td>
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<td height="23" width="232"><b>Employee Mentor</b></td>
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<td height="23" width="458">Date the first aid course needs to
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<td height="23" width="458">Select from the Dropdown. Who is the person doing the mentoring. Mandatory.</td>
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be renewed for the employee</td>
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</tr>
 
</tr>
 
<tr>
 
<tr>
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<td width="232">Eye Test</td>
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<td width="232"><b>Reason</b></td>
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<td width="458">Date the employee completed an eye test</td>
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<td width="458">Select from the Dropdown. Is this because of a Skills Gap, PDP, Project</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
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<td width="232">Work Permit</td>
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<td width="232"><b>Start Date</b></td>
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<td width="458">Does the employee have a valid work permit</td>
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<td width="458">Start Date of the mentoring. Mandatory.</td>
 
</tr>
 
</tr>
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<tr>
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<td width="232">Work Permit Expiry Date</td>
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<tr>
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<td width="458">Date the work permit will expire for this
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<td width="232">End Date</td>
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employee</td>
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<td width="458">Actual End Date of the Mentoring</td>
 
</tr>
 
</tr>
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<tr>
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<tr>
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<td width="232">ID Card</td>
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<td width="232">Target Completion Date</td>
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<td width="458">Does the employee have an ID Card</td>
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<td width="458">When is the Mentoring going to stop</td>
 
</tr>
 
</tr>
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<tr>
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<tr>
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<td width="232">ID Expiry Date</td>
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<td width="232">Link to Job</td>
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<td width="458">Date the ID Card expires</td>
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<td width="458">Which Job will the Mentoring be for. Current or Future Job will show based on the selection.</td>
 
</tr>
 
</tr>
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<tr>
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<tr>
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<td width="232">Drivers Licence</td>
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<td width="232">Mentor Days</td>
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<td width="458">Does the employee have a drivers licence</td>
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<td width="458">Best Day/s for mentoring</td>
 
</tr>
 
</tr>
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<tr>
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<tr>
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<td width="232">Drivers Licence Number</td>
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<td width="232">Hours</td>
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<td width="458">The drivers licence number</td>
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<td width="458">Mentoring Hours on the day</td>
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</tr>
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<tr>
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<td width="232">Health Check</td>
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<td width="458">Date the employee completed a health check</td>
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</tr>
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<tr>
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<td width="232">Safety Review Date</td>
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<td width="458">Date a safety review should be performed</td>
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</tr>
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<tr>
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<td width="232">Fire Warden</td>
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<td width="458">Is the employee qualified to be a fire warden</td>
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</tr>
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<tr>
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<td width="232">Glasses Worn</td>
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<td width="458">Does the employee wear glasses</td>
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</tr>
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<tr>
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<td width="232">Key Holder</td>
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<td width="458">Does the employee have a Key to access work
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premise</td>
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</tr>
 
</tr>
 
<tr>
 
<tr>
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<td width="232">Night Worker</td>
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<td width="232">Attachments</td>
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<td width="458">Is the employee a night worker</td>
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<td width="458">Any Documents that need to be attached</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
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<td width="232">VDU User</td>
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<td width="232">Notes</td>
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<td width="458">Does the employee use a Visual Display Unit for
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<td width="458">Notes Field</td>
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lengthy periods of time</td>
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</tr>
 
</tr>
 
</table>
 
</table>
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Dashboard Talent Profile widget is available: One of the options here is to show Mentors for the Employee / Team Member - depending of which Dashboard is being used.
 
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[[File:subscribehr_logo.gif]]
 
[[File:subscribehr_logo.gif]]

Latest revision as of 23:19, 3 August 2022

Creating a Mentor for an Employee

  1. Note: This should be done by adding the PDP step into a Performance Cycle. Once this is done, during the Performance Review
  2. Select the PDP Intervention "Mentoring".
  3. Select the Start Date from the date picker. This is Mandatory.
  4. Select the 'End Date from the date picker. This is the Date the Mentoring will end.
  5. Related to Jobs. Which Job does this mentoring relate to. Current Job or Future Job. Future Job allocation can also then be recorded against Employee Mentor.
  6. Select the Mentor Reason. This is the reason for the Mentoring. E.g. PDP, Review.
  7. Select the best Day Mentor Day. This will define the best Day and Time for Mentoring.
  8. Select the Number of Hours Hours. This will define number of hours on that day.
  9. Select the Target Completion Date from the date picker. When this is known.
  10. Select the "Attachment" you would like to attach to the record.
  11. Select the Save button.

Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.

Safety fields explained

Field Name Description
First Aider Has the employee completed a first aid course
Employee Mentor Select from the Dropdown. Who is the person doing the mentoring. Mandatory.
Reason Select from the Dropdown. Is this because of a Skills Gap, PDP, Project
Start Date Start Date of the mentoring. Mandatory.
End Date Actual End Date of the Mentoring
Target Completion Date When is the Mentoring going to stop
Link to Job Which Job will the Mentoring be for. Current or Future Job will show based on the selection.
Mentor Days Best Day/s for mentoring
Hours Mentoring Hours on the day
Attachments Any Documents that need to be attached
Notes Notes Field

Dashboard Talent Profile widget is available: One of the options here is to show Mentors for the Employee / Team Member - depending of which Dashboard is being used.
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