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{{page.name: Core Human Resources: Reporting Risks in the Workplace - Subscribe-HR Wiki}} {{page.head: Risks in the Workplace}} __TOC__ ==Reporting Risks== The Risks register is an excellent tool for recording important information regarding the safety of the workplace. <br> ===Preliminary Setup for Risks=== Before adding any risks you may want to check Risk Priority, Classification, and Results codes from the Code Library. <br> # Login to the Subscribe-HR HCM Platform. # Select the '''Maintenance''' option on the left hand side navigation. # Select the '''Code Library''' folder from the '''More''' Tab. # Search for Risk Priority. # Select Risk Priority. # Select the Codes folder from the left hand menu. # Select '''[Add New Record]''' button. # Enter the Code name, this is the Priority name. (There is no need to fill in the Code field as this is autogenerated) # Select the Save button. # Repeat this for Classification and Results. <br> <table border="1" width="37%" id="table3" cellspacing="0"> <tr> <td width="127"><b><font face="Arial" size="2">Field Name</font></b></td> <td width="271"><b><font face="Arial" size="2">Description</font></b></td> <td width="199"><b><font face="Arial" size="2">Code Library Name</font></b></td> </tr> <tr> <td width="127"><font face="Arial" size="2">Risk Priority</font></td> <td width="271"><font face="Arial" size="2">The priority to attend to this risk&nbsp; </font></td> <td width="199"><font face="Arial" size="2">Risk Priority</font></td> </tr> <tr> <td height="23" width="127"><font face="Arial" size="2"> Classification</font></td> <td height="23" width="271"><font face="Arial" size="2">The risk classification</font></td> <td height="23" width="199"><font face="Arial" size="2">Risk Assessment Classification</font></td> </tr> <tr> <td width="127"><font face="Arial" size="2">Results</font></td> <td width="271"><font face="Arial" size="2">Results / Outcome</font></td> <td width="199"><font face="Arial" size="2">Risk Assessment Results</font></td> </tr> </table> <br> ===Adding a risk to the register=== # After logging into the Subscribe-HR portal, navigate to the ‘Human Resources’ TAB. # Select the '''Risks''' folder from the '''More''' tab. # You will see a list of Risks, if this list is empty then no Risks have been entered at this point in time. # Select the '''[Add New Record]''' button. # Select the Assessment Date by selecting inside the <b>Assessment Date</b> field. # Enter the name of the reviewer in the <b>Reviewed By</b> field. # Enter the hazard type into the <b>Hazard Type</b> field. # Select a risk priority from the <b>Risk Priority</b> drop down. # Select the location of the risk from the <b>Location</b> drop down. # Select the work group effected from the <b>Work Group Effected</b> drop down. # Select the classification from the <b>Classification</b> drop down. # Select the results of risk from the <b>Results</b> drop down. # Enter Review Notes. # Enter Analysis Notes. # Enter the Controls / Plan for Prevention. This is a formatted text area. # Enter the Monitoring Outcomes. This is a formatted text area. # Enter Improvement Areas. # Select the <b>Further Review Date</b> by selecting inside the box. # Select the <b>Cleared</b> date by selecting inside the box. # Select the Save button. <br> <b>Fields marked in bold are mandatory and must be filled in before the Risk can be saved.</b> <br> ===Formatted Text Areas and using a MS Word Document=== The Subscribe-HR Software comes with some great tools for formatting the text, these can be seen above the text area. <br> <br> If however you have your Recruitment Advertisement designed in Microsoft Word you can simply copy and paste from Microsoft Word into the Description text field. <br> Sometimes there are formatting issues and not everything looks the same. In this instance click on the MS Word icon in the tool bar above the text box. <br> This will provide you with a window to paste your Microsoft Word text into <br> <br> 1. Copy MS Word Text. <br> 2. Paste MS Word Text into Window. <br> 3. Select the 'Insert' button. ===Risk Fields Explained=== <table border="1" width="52%" id="table3" cellspacing="0"> <tr> <td width="260"><b><font face="Arial" size="2">Field Name</font></b></td> <td width="598"><b><font face="Arial" size="2">Description</font></b></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Assessment Date</font></td> <td width="598"><font face="Arial" size="2">The date the risk was discovered</font></td> </tr> <tr> <td height="23" width="260"><font face="Arial" size="2">Reviewed By</font></td> <td height="23" width="598"><font face="Arial" size="2">The person reviewing the risk</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Hazard Type</font></td> <td width="598"><font face="Arial" size="2">Description of the hazard type</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Risk Priority</font></td> <td width="598"><font size="2" face="Arial">The priority to attend to this risk&nbsp; </font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Location</font></td> <td width="598"><font face="Arial" size="2">The location of the risk</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Work Group Effected</font></td> <td width="598"><font face="Arial" size="2">The area of the business affected by this reported risk</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Classification</font></td> <td width="598"><font face="Arial" size="2">The rating of the risk</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Results</font></td> <td width="598"><font face="Arial" size="2">The current stage or outcome of the risk assessment</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Review Notes</font></td> <td width="598"><font face="Arial" size="2">Any notes that the reviewer may have on the risk</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Analysis Notes</font></td> <td width="598"><font face="Arial" size="2">Any notes that the reviewer may have on how and why the risk occured</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Controls / Plan for Prevention</font></td> <td width="598"><font face="Arial" size="2">Notes on how this risk could be prevented in the future and what action will be taken to prevent this in the future.</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Monitoring Outcomes</font></td> <td width="598"><font face="Arial" size="2">Notes on the outcome of the risk after implementing prevention plans</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Improvement Areas</font></td> <td width="598"><font face="Arial" size="2">Areas and policies that may need to improve </font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Further Review Date</font></td> <td width="598"><font face="Arial" size="2">Date of next review</font></td> </tr> <tr> <td width="260"><font face="Arial" size="2">Cleared</font></td> <td width="598"><font face="Arial" size="2">Date that this risk is signed off as safe</font></td> </tr> </table><p>&nbsp;</p> [[File:subscribehr_logo.gif]]

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