Defining Working Hours
The Working Hours allows you to define a working pattern that repeats indefinitely, save this as a profile and assign this to employee's.
If various employee's work the same 5 days a week each week, then when defining the working hours we will only have to create Week 1 in our pattern, as at the end of this cycle this will repeat again.
If various employee's work 5 days a week one week and 3 days the next week, and this is a continuous pattern. It is worth while setting up a working hours pattern that has Week 1 and Week 2 defined.
This allows you to define the 5 days for Week 1 and define the 3 days for Week 2. After Week 1 finishes the pattern will roll over to Week 2 and after Week 2 finishes it will cycle back to Week 1.
If various employee's work on a Casual basis with set days each week, we could enter the hours in for each of those days, mark the remaining days as Off, and select the Save button.
Defining Working Hours
- After logging into the Subscribe-HR HCM Platform, under "TOOLS" select "WORKING HOURS" from the left navigation.
- The drop down at the top of the page next to Clone Week | Quick Assignment | Save allows you to edit already setup and saved profiles, if you are creating a new profile leave the drop down on New.
- Enter the working hours into the Hours text field (these are entered manually - they are not auto-calculated based on the start and end times - which enables the deduction of breaks from the total if desired).
- Select the start time using the From drop down.
- Select the end time using the To drop down.
- If Employees don't work in any given day of the week (they're 'Off') tick the check box in the 'Off' row under the appropriate/relevant day.
- If you require to create additional weeks, select the Clone Week button. This will duplicate your defined parameters from Week 1 and create a new Week
- Once you have defined the working hours select the Save button.
- Working Hours are locked/can't be edited once the have been assigned to one at least one Employee (to prevent retrospective changes to working hours in the System (in relation to Timesheets for example).
- New Working Hours can be created/edited up to the point when they have been assigned to the first/one Employee.
Once you have created your weeks and defined the working days and days off, you can use the Quick Assignment feature to assign the hours worked per week and the From and To Periods, this will calculate the hours per day for you.