Training Records

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Employee Training Records

The Employee Training records

Creating Employee Training Records

  1. After logging into the Subscribe-HR Cloud HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area.
  2. Select the Employee Folder.
  3. Select the desired employee.
  4. Select the Training Records SubFolder from the left side menu.
  5. Select the [Add new record] button.
  6. Fill in the fields.
  7. Select the [Save] button.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.

Training Records fields explained

Field Name Description
Start Date The date the training started for the employee.
Finish Date The date the training finished for the employee.
Course name The name of the course taken by the employee.
Create External Record Create external record allows you to link to a Certificate /Licence or Qualification in the system. If this is internal then leave this blank.
Type The type of training.
Example: External, Internal, Mentor, On-Line, Seminar.
Training Request Date The Date in which an Employee Requested the Training. This is a Self Service Training Request Function that can be linked to Workflow and Authorisation
Status The status of the training.
Example: Booked, Completed, Rescheduled.
Reason The reason for the training.
Example: Business Objective, CPD, First Aid, etc.
Training Expiry The date the training expires.
Cost The cost of the training.
CPD Points Enter this to define how many CPD points relate to this Training.
CPD Current Total This will display the accrued CPD total for the year define in CPD settings which is located maintenance.
CPD Hours Required Annually From CPD Settings in maintenance. This shows how many hours are required in the CPD period for the current JOB which is held by the Employee.
Pre Course Brief The date a pre-course brief should be performed.
Post Course Brief The date a post-course brief should be performed.
Cost Type Only visible during a Modify.
Select Course Type (Example: Fully Funded by Company, Part Funded, Self Funded).
Notes Any notes on the training course.
Attachments Only visible during a Modify.
Use link Click here to upload to attach fie.

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