Employee Jobs

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Employee Jobs

The Employee Jobs area is where you allocate a Job to the employee, this is also a running history of Jobs the employee has had during the time at the organisation. Please note that you can assigne multiple Jobs to Employees by Simply making the relevant Jobs, Current Jobs. This will allow you to assign relevant Salaries to Jobs as well as Absences to Jobs. See also, Setting and the General Tab. Ensure "Employees Can Hold Multiple Jobs" is "Yes".

If the employee starts a new Job within the organisation a new Job record is created and this Job becomes the active Job.
The last active job will automatically be populated with an end date.

Creating a Job Record for an Employee

  1. After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES or PERFORMANCE" on the left hand side from the navigation area.
  2. Select the Employee folder.
  3. Select the desired employee.
  4. Select the Jobs sub-folder from the left side menu.
  5. Select the [Add New Record] button.
  6. Select the Job Name
    If the Job does not exist in the drop down, then select the Jobs folder, create the Job first.
  7. Select the From Date from the date picker. This is the date the Job starts for the employee.
  8. Select the Job Reason. This is the reason for the job change.
  9. Select the Until Date from the date picker, if there is a known date the Job will cease. Leave this date empty if this is ongoing or not known when the Job may finish.
  10. Enter the actual hours per week for this job.
  11. Select the Save button.

Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.

When creating a new Employee Job record, the user is now able to copy mandatory job skills over to the Applicant profile. Only mandatory skills are listed. Each Employee Job record is created with the assessment date as today’s date, i.e the date of creation of the Employee Job record.

Job Fields Explained

When a Job is assigned to an Employee, the below fields, which are recorded against the Job, in the Job Folder, will be brought through to Employee Job, so when you are reporting on Employee Job, this information will be relevant.

Field Name Description
Job Name The name of Job performed
Location The location that this Job is performed at
Department The department that this Job is performed in
Division The division that this Job is performed for
Business Area The Business Area that this Job is specific to
Reports To The Line manager this Job reports to
Standard Hours The hours required to work in a working week. Copied from the Job Standard Hours - from the Job Standard Hours.
Actual Hours The Actual Hours that the Person Works. If FTE calculations are being used, this number will be divided by the Default FTE number or the FTE Country Settings to work out the FTE number. This information is also used in FTE Reporting in Team Dashboards.
FTE Uses the Default FTE or the Country FTE. If Country FTE is entered this will be used. If this is not entered, the Default will be used. This number uses the Actual Hours for the Employee Job, and Divides this into the Default FTE or the Country FTE to calculate the actual FTE for that person. Shown this this field.
Cost Centre 1 This is the primary cost centre (division of the company)
Cost Centre 1 % Split What percentage of cost is the primary cost centre responsible for
Cost Centre 2 This is the secondary cost centre (division of the company)
Cost Centre 2 % Split What percentage of cost is the secondary cost centre responsible for
Business Line-Manager The Business Line manager this Job reports to

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