Workplace Incidents involving an Employee
The Employee Incident log allows you to log and report on incidents in the workplace. The Incident can be linked to an Employee Absence.
Creating an Incident Record for an Employee
- After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area.
- Select the Employee folder.
- Select the desired employee.
- Select the Incidents sub-folder from the left side menu.
- Select the [Add New Record] button.
- Fill in the fields.
- Select the Save button.
Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.
Incidents Fields Explained
|Cleared||Check if the Incident has been adequately resolved|
|Cleared Date||The Date the Incident is reported as being resolved.|
|Type||The Incident type|
|Time of Incident||The Date and Time the incident occurred|
|Reported Date||The Date the Incident was first reported|
|Body Part||If a body part was injured which body part|
|Department||Which department the incident occurred in|
|Location||Which location the incident occurred in|
|Witnessed||Was the incident witnessed|
|Witness||The name of the witness|
|Name of Illness or Description of Injury?||Description of the incident|
|What was being done at time of Injury?||Description of what task / activity the employee was performing at the time of the incident.|
|What went wrong?||Description of what went wrong|
|Absent||Was the employee absent due to this incident|
|Absent From||The From date of the absence|
|Absent To||The To date of the absence|
|Initial Treatment||Select the initial treatment that was provided to the
employee. If no appropriate treatment can be found in the drop down please add this value using the Code Library. Select Maintenance, SelectCode Library and search for Employee Incident Initial Treatment
|Were correct procedures being followed?||Select Yes or No if company procedures were followed.|
|Notes||Any notes on the incident|
|Work Cover Notified||Select if Work Cover were notified|
|Work Cover Notified Date||Enter the date that Work Cover were notified|
|Related Hazard||Select any reported related hazard if one exists|