Criminal Records

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Employee Background - Criminal Records Check

By creating a Background check in the system you are creating what would become an official record and certifying that a check has been performed for the selected Employee.

For Team Dashboard Users - If the CVCheck APP is installed, Background check information will be found in here. CVCheck Records will have a Check ID. Please ensure correct Mappings are done in the CVCheck APP so that CVCheck Background Check Record Types appear in here correctly.

Please note: If you are using e-Recruitment and Core-HR, when you hire an Applicant using the New Employee Transfer Tool, any Certificate and Licence information including attachments will be carried across from e-Recruitment to Core-HR. Applicant Compliance Check information moved from Recruitment to Core-HR Team Dashboards can be managed in the Compliance Widget for P&C Users. The from Applicant Folder in the Compliance Widget for Background Checks will allow users to Verify a Record to them manage this for the Employee including Running refresh checks with CVCheck.

Manual Subscribe-HR checks information can be record for this item, through the relevant Widget (Vacancy Management Widget in Team Dashboards). Select the relevant "Action" to do this.

Creating a Background - Criminal Records Check

  1. After logging into the Subscribe-HR portal, select the Core-HR TAB.
  2. Select the Employee folder.
  3. Select the desired employee from the employee list.
  4. Select the Background Check sub-folder from the left menu.
  5. Select the [Add New Record] button.
  6. Fill in the fields.
  7. Select the Save button.

Mandatory fields are marked in bold, the question will not be saved unless mandatory fields are filled in first.

Background - Criminal Records fields explained

Field Name Description
Criminal Records Check Date The date you carried out the Background records check.
Background Records Check Type The type of criminal records check performed.
Background Records Check Results The results outcome of the criminal check
Background Records Check By The full name of the person who carried out the criminal records check.
CVCheck ID ID related to CVCheck.
Attachments Place where you upload any documents relating to the records check for the applicant.

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