Getting down to business

The Recruitment Microsite for Agencies

The Agency side of the Recruitment Microsite is designed for agencies to be able to register, and start submitting on behalf of applicants.

Applying for a vacancy on behalf of an applicant

1. Follow the link provided to you to access the Microsite.
2. Login with your Agency details.
3. Select the Jobs List menu item.
4. Locate the vacancy the applicant is interested in applying for.
5. Select Submit Applicant
6. Select an existing Applicant from the drop down. You should notice their details filled in for you. These details can be updated by simply modifying any particulars.
   If this is a new applicant select New and enter their General Details. This will create an Applicant profile.
7. When you have finished entering General Details select the Next button.

Step 1 (General Details) fields explained

Step 1 General Details is a confirmation of the applicants particulars.

Field Name	Description
Title	Applicants Title
First Name	First name of the applicant.
Surname	Surname of the applicant.
E-mail	E-mail address of the applicant.
Password	Provide a password for your login. Your password should be at least 6 characters long and include alpha and numeric.
Confirm Password	Repeat the password in this field.
Address 1	Is for street number, street name, or maybe PO Box.
Address 2	Is for apartment, floor, suite, building # or more specific information within Address 1
Suburb	Is for the suburb the applicant lives in
State	Is for the state the applicant lives in
Post Code	Is for the post code of the area the applicant lives in
Country	Is for the country the applicant lives in
Phone Number	Applicants home number
Mobile	Applicants mobile number
Referred by	Name of person who referred you to this site
Receive Newsletter	Check if you wish to receive a newsletter via email
Receive Vacancy Updates	Check if you wish to receive vacancy information by email

1. Fill in Step 2 (Education History)
   If this is an existing applicant, details may already be filled in for you.
   To save a record, select the Add Record button. You will be able to enter additional Education History information by filling in the fields again and selecting the Add Record button.
2. When you have finished entering Education History select the Next button.

Step 2 (Education History) fields explained

Field Name	Description
Education Type	The delivery method to obtain this education.
Graduation Date	The date the applicant had graduated from the education.
Institution	The name of the institution who delivered the education.
Other Institution	If the name of the institution does not appear select the Other Instituion and enter the name.
Institution Country	The country where the applicant studied for this particular education.
Start Date	The date the education started.
End Date	The date the education finished.
Qualification Type	The qualification the applicant received from studying.
Qualification Name	The name of the qualification the applicant received.

1. Fill in Step 3 (Work History)
   If this is an existing applicant, details may already be filled in.
   To save a record, select the Add Record button. You will be able to enter additional Work History information by filling in the fields again and selecting the Add Record button.
2. When you have finished entering Work History select the Next button.

Step 3 Work History fields explained

Field Name	Description
Employer	The business name of the employer.
Role	The role the applicant played while employed with this business.
Industry	The industry name the role was in.
Years Experience	How many years experience has the applicant had in a similar role.
From Date	The date the applicant started with this employer.
To Date	The date the applicant finished with this employer.

1. Fill in Step 4 (Referees)
   If this is an existing applicant, details may already be filled in.
   To save a record, select the Add Record button. You will be able to enter additional Referees information by filling in the fields again and selecting the Add Record button.
   Referees can be linked to work history by selecting the appropriate Work History from the drop down.

1. When you have finished entering Referees select the Next button.

Modifying an existing Referee record

An existing Referee record can be modified by selecting Edit next to the Referee in the My Referees - Records List.

Deleting an existing Referee record

An existing Referee record can be modified by selecting Delete next to the Referee in the My Referees - Records List.

Step 4 (Referees) fields explained

Field Name	Description
Title	The title of the referee.
First Name	The first name of the referee.
Surname	The surname of the referee.
Company	The company name the referee works at if the applicant used to work with them.
Job Title	The job title of the referee if the applicant used to work with them.
Phone	The phone number of the referee.
Mobile	The mobile number of the referee.
Relationship	The type of working relationship the applicant had with this referee.
Work History	You can link this referee to any previous work history.

1. Fill in Step 5 (Certificates & Licences)
   If this is an existing applicant, details may already be filled in.
   To save a record, select the Add Record button. You will be able to enter additional Certificates & Licences information by filling in the fields again and selecting the Add Record button.
2. When you have finished entering Certificates & Licences select the Next button.

Modifying an existing Certificates & Licences record

An existing Referee record can be modified by selecting Edit next to the Certificate & Licence in the My Certificate & Licence - Records List.

Deleting an existing Certificates & Licences record

An existing Referee record can be modified by selecting Delete next to the Certificate & Licence in the My Certificate & Licence - Records List.

Step 5 (Certificates & Licences) fields explained

Field Name	Description
Certificate / Licence Type	The certificate of licence the applicant holds.
Obtained Where	Who provided the certificate or licence.
Date Obtained	The date the licence was obtained by the applicant.
Expiry	The expiry date of the licence held by the applicant.

Step 6 (Other Questions)

1. Answer any questions in Step 6 (Other Questions).
   If there are no questions available select the Next button to skip.
2. Select the Next button, after all questions have been answered.

Step 7 (Confirm Your Details & Apply)

1. Step 7 (Confirm Your Details & Apply) provides you with an overview summary of the application before it is submitted.
2. Select the Confirm & Apply button, when happy with the application.

Jobs List / List of Vacancies

The Jobs List is where all vacancies are listed. Vacancies by default are ordered by the latest published vacancy.
Example: A vacancy for IT Manager was published on the 19th March and a vacancy for HR Assistant published on the 20th March The HR Assistant vacancy will appear on top of the list.

Vacancy Sort By

The List of Vacancies can be sorted by:

• Vacancy Name (Latest Published, Ascending, Descending)
• Closing Date (Days Left) (Latest Published, Ascending, Descending)
• Location (Latest Published, Ascending, Descending)

To Toggle between the sort types select the column name hyperlink. The first click on the column name will change to Ascending, second click will change to descending, and the third click will go back to the default of Latest Published.

Adjacent to the vacancy are links such as:

• New Application - Allows the applicant to apply for this vacancy (applicant has not applied before)
• Continue Application - Allows the applicant to continue with an unsubmitted application.
• View Job Details - Allows the applicant to read details about the vacancy before applying.