System Administrator Dashboard (SA) Dashboard Widgets

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System Summary Dashboard

To Navigate to this Dashboard and the Widgets (and access System Summary information) follow these steps:

  • Click on Dashboard ---> Home (In the menu on the left-hand side of the system/screen).
  • Click on the "Dashboards Menu" Dropdown (the second dropdown menu from the top of the system/screen).
  • Scroll down and select "System Summary."
  • When the System Summary Dashboard opens, scroll down to the Widget you need to view.


This Dashboard contains the following Widgets:
1. 4 Small Information Display Widgets:

  • Leavers.
  • Active employees.
  • Excess data.
  • SA Users.


2. 9 Large Information Display Widgets:

  • SA Solution Summary.
  • SA System Summary.
  • SA Billing Summary.
  • SA GAP Summary.
  • SA Users Summary.
  • SA SMS Summary.
  • SA Disk Space Summary.
  • SA Inactive Records Summary.
  • SA Service Order Summary.


These widgets can be moved around in the Dashboard. The large Widgets can also be removed from the Dashboard. This can be done in Maintenance --> Groups --> Permissions --> Select a Group and Go to Widgets.

SA Solution Summary

This widget allows System Administrator Users to see key information based on the amount of data being processed by Subscribe-HR. E.g. Vacancies, Applicants, Employee etc.

Field Name Description
Total Applicants Total Number of Applicants managed. Since System Implementation
Total Vacancies Total Number of Vacanices managed. Since System Implementation
Total Onboarding Total Number of people Onboarded. Since System Implementation
Total Crossboarding Total Number of people Crossboarded. Since System Implementation
Total Offboarding Total Number of people Offboarded. Since System Implementation
Total Employees Total Number of Employees including Leavers. Since System Implementation
Total SHaRe Canvases Total Number of SHaRe Canvses - Surveys in the system. Regardless of type
Total Performance Reviews Total Number of Performance Reviews Conducted
Total Leavers Total number of people who have left the business but are in the system marked as "Leavers".


SA System Summary

The SA System Summary widget shows key System stats to to with over usage of other key part of the system including: Number of user Logins. Number of Workflows Sent etc.

Field Name Description
Standard Workflows Standard Number of Workflows that come with the system
Custom Workflows Workflows that have been set-up for you or ones that your users have created that are not standard
Total Workflows Addition of Standard + Customer Workflow. Showing Total
Custom Reports Total Number of Reports that have been Written outside of the Standard Reports
Standard Reports Total Number of Standard Reports that come with the system
Total Workflows Sent Number of Workflows sent out by the system
Total Logins Total Number of Logins into the system
Total Custom Fields Number of user fields that have been added into the system over and above the fields that come with the system as standard
Total Custom Objects Total Number of Objects that have been added, over and above the standard Objects that come with the system

SA Billing Summary

The SA System Summary widget shows key System stats to to with over usage of other key part of the system including: Number of user Logins. Number of Workflows Sent etc.

Field Name Description
ID System Generated ID
Period Start Billing Period. Based on Month by Month Recording. Snapshot. Based on Contract Start.
Period End Monthly Period based on Contract Start.
Active Employees Number of Active Employees in the Period.
Inactive Employees Number of Inactive Employees in the Period
Excess Data Excess Data in the Period. Which is based on Excess over the standard allocation provided at no charge
Number of SA Users Total Number of SA User

SA GAP Summary

Recording of GAP information which is based on what you signed up at and what the number of Employees Active are either above or below that for the quarterly period - each period from Contract Signing. Average of the + and -.

Field Name Description
ID ID of the Bill for that Period
Start Date Based on Quartely Billing
End Date End of Quarterly Billing
Signed Number/font></td> Number of Employees signed on when Contract Started</td>

</tr>

Previous Employees</td> Number of Employees in the Previous Period - Quarterly</td>

</tr>

Current Employees</td> Current Employee Active Number</td>

</tr>

GAP Number</td> Based on Contracted Employee Number and the + or - based on this on this period</td>

</tr>

GAP Price Per Employee</td> Based on Current Price Per Employee</td>

</tr>

GAP Cost</td> Based on the most recent Period. Calculated in arrears</td>

</tr> </table>

SA - SA User Summary

Shows the Number SA System Admin Users.

Field Name Description
ID ID of the Bill for that Period
Start Date Based on Monthly Billing
End Date End of Monthly Billing
SA Free Number of Free Licences. Which is 5.
Previous SA users Number carried forward from last Period / Month
Current SA Users Number of Current including Previous + Current. Non include Free.
Cost Number of Paid Licences. $100.00 per month per licence.

SA SMS Summary

Shows all of the SMS purchases.

There are two buttons available on the Top Left of this Widget. One is to Activate Auto Top-up which turns to Cancel Auto Top-up if the Auto Top-up is on. The other is Buy SMS Credit.

If you press the Buy SMS Credit Button, you will be able to Purchase SMS's. The initial activation of the SMS function needs to be done through the Activation Hub. Via the Push Notifications Widget. Once SMS is activated. These buttons will appear. If you press the Green Button. "Buy SMS Credits" button, you will be able to purchase SMS Credits. Min Purchase is 1,000 = $140.00. This is based on each SMS costing 14c. Please note we do not refund unused SMS Credits. You can schedule an Auto Top-up via the Screen where you make each purchase. If you tick the "Auto Top-up" Checkbox, you can define the parameter that Top-up is trigger from. Top-up Credit which is a min of 1,000. This means that this amount will be purchased when the Top-up Credit Trigger is reached. E.g. When Top-up credit Trigger of 100 sms is reached, Auto Top-up with another X Top up Credits (Min 1,000 SMS). To Cancel Auto Top up Click the Red Button "Cancel Auto Top-up".

Field Name Description
ID ID of the Transaction
Amount Amount spent on the SMS purchase based on the number of SMS purchase. Min 1,000 SMS
Name Account / User / Name who mane the purchase
Price per SMS Price of each SMS
Credit Amount of SMS purchase
Previous Credit Number of SMS remaining - carried forward
Auto Top up Shows Top up amount and Trigger. Trigger is based on when the min amount of SMS hits this mark, the Auto Top-up is triggered
Auto Top up Canceled Shows when the Top-up was Cancelled and the Date of the Cancellation

SA Disk Space Summary

Shows Disk Space Usage Information.

Field Name Description
ID ID of the Transaction
Start Date Start Date of the Period. Based on Contract Signing. 1 Month
End Date End Date of the Period. Based on Contract Signing. 1 Month
Free Disk Space Based on Current Free Allotment
Previous Disk Space Previous Snapshot of Disk Space
Current Disk Space Current Snapshot of Disk Space
Over Free Is there excess Disk Space over the Free Allotment. How Much
Usage Cost Price Per Gig for excess usage
Cost Cost of the Excess which is based on the amount over the Free Allotment (Number of Gigs) X Price Per Gig

SA Billing Summary

The SA Billing Summary shows a snap shot of the billing invoice which is used for invoicing.

Field Name Description
ID ID of the Bill for that Period
Period Billing Period
Active Employees Total Number of Total Inactive Employees. Non Leavers
Inactive Employees Total Number of Inactive Employees. Marked as Leaver
Excess Data Excess Data used in the system. Over and above the 5 GB each customer gets as part of their standard system
Number of SA Users Total Number of SA (System Admin) User. Each system comes with 5 as part of the subscription
Action You can view this information in a form by selecting this option

Inactive Summary

The Widget Shows all the Service Orders that have been Authorised for Completion once the Service Order has been signed off by the Customer.

Field Name Description
ID ID for the Service Order. Auto Generated.
Start Date Start Date of the Period. Which will be monthly from the contract signing date
End Date End Date of the Monthly Period. Based on Contract Signing
Inactives Free Number of Free Inactive Records
Previous Inactives Inactive Records for the previous period
Current Inactive Number of actual Current Inactive Records
Chargeable Inactives Based on the Number above the Free Allotment which is charged x Price Per Employee
Price Per Employee Your Current Price Per Employee
Cost Number of Excess Inactives X Price Per Employee. Cost is Total Cost of the Excess above Free Allotment

Service Order Summary

The Widget Shows all the Service Orders that have been Authorised for Completion once the Service Order has been signed off by the Customer.

Field Name Description
ID ID for the Service Order. Auto Generated.
Service Order Name Free Text Field. Name describing the Service Order.
SignOff Date The Date the Service Order was signed.
Completed The Date the Service Order is Due for Completion. Based on the Delivery Estimate.
Attachment Used to Attach the Service Order to the Record. PDF Version of the Signed - Authorised Service Order.
Total Amount Service Order value Including GST
Authorised By The Customer Contact that Authorised the Service Order.
Status This can be marked as Completed.

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