Job Board Settings

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{{page.name: Recruitment Module: Setting up the Online Portal - Subscribe-HR Wiki}}
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{{page.name: Recruitment Module: Setting up the Job Board - Subscribe-HR Wiki}}
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{{page.head: Online Recruitment Portal}}
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{{page.head: Job Board Settings}}
  
 
__TOC__
 
__TOC__
  
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==Online Portal Settings==
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=Non-Team-Dashboards Users=
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==Job Board Settings==
  
 
===General Settings===
 
===General Settings===
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# Recruitment Portal Type - This Defines the the type of Portal your are using. Either an iFrame or Microsite.
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# After logging into the Subscribe-HR portal, select <b>Maintenance</b> TAB.
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# Custom Portal URL - Allows you to define a Sub Domain, e.g. careers.CLIENTNAME.com.au
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# Select the <b>Online Portal Settings</b> Folder from the <b>More</b> drop down tab.
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# iFrame Parent Page URL - This is where the home page of a Microsite or iFrame is hosted e.g. www.CLIENTNAME.com.au
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# <b>Recruitment Portal Type</b> - This Defines the type of Portal your are using. Either an iFrame or Microsite.
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# Enable Agency Filter - Allows you to filter (Restrict) Recruitment Agencies that can submit applicant for a role
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# <b>Custom Portal URL</b> - Allows you to define a Sub Domain, e.g. companyname.jobs.subscribe-hr.com or if you are using Team Dashboards - companyname.careers.subscribe-hr.com
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# Enable Availability Matix - This allows you to capture availability information within the portal. An Applicant can then tell you which days and times they can work
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# <b>iFrame Parent Page URL</b> - This is where the home page of a Microsite or iFrame is hosted e.g. www.CLIENTNAME.com.au
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# Enable Questionnaires - This allows you to create Standard Questions (Maintenace) then Create Questionnaires (Recruitment Module) and link the Standard Questions to a Questionnaire in the Questionnaire Folder in the Recruitment Module. Once you have set-up Questionnaires you can link two Questionnaires to a Vacancy. See Vacancy information for details about linking Questionnaires.
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# <b>Enable Agency Filter</b> - Allows you to filter (Restrict) Recruitment Agencies that can submit applicant for a role
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<br>
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# <b>Enable Availability Matix</b> - This allows you to capture availability information within the portal. An Applicant can then tell you which days and times they can work
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<br>
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# <b>Enable Questionnaires</b> - This allows you to create Standard Questions (Maintenance) then Create Questionnaires (Recruitment Module) and link the Standard Questions to a Questionnaire in the Questionnaire Folder in the Recruitment Module. Once you have set-up Questionnaires you can link two Questionnaires to a Vacancy. See Vacancy information for details about linking Questionnaires.
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# Press the <b>[Save]</b> button to save your settings.
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[[File:General_Settings.jpg‎]]
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====Microsite Steps Default Settings====
 
====Microsite Steps Default Settings====
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Microsite Steps - Default Settings allows you to define a standard process that will be used by applicants when apply via the Subscribe- HR on-line recruitment portal. You can make these steps Mandatory, you can disable them, and you can also re order them by moving the rectangles around with your mouse. If you want to define this process per Vacancy, please use the custom step settings next to your general tab. <br
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Microsite Steps - Default Settings allows you to define a standard process that will be used by applicants when apply via the Subscribe-HR on-line recruitment portal. You can make these steps Mandatory, you can disable them, and you can also re order them by moving the rectangles around with your mouse. If you want to define this process per Vacancy, please use the custom step settings next to your general tab. <br>
  
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# Mandatory - If you tick this check box, it will force applicants to in put at least 1 record in this step. If this remains un checked, the applicant will be able to move to the next step without entering a record.
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# Mandatory - If you tick this check box, it will force applicants to in put at least 1 record in this step. If this remains unchecked, the applicant will be able to move to the next step without entering a record.
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# Disable - If you tick this check box, you will disable that particular step from the applicant stepping tool (Application for,)
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# Disable - If you tick this check box, you will disable that particular step from the applicant stepping tool (Application form).
 
# Questions - There is no mandatory check box here as the validations will come from the Questionnaire set-up
 
# Questions - There is no mandatory check box here as the validations will come from the Questionnaire set-up
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<br>
 
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<br>
 
  
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[[File:Microsite_Steps.jpg‎]]
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====Privacy Policy====
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Your company privacy policy can be pasted or written into the Privacy Policy field. If you are pasting from MS Word see below, otherwise you have excellent tools at hand to help format the document. Please remember to change the Company Name in the Privacy Policy if you are using the standard Company Policy.
  
 +
=====The Text Editor field and using a Word Document=====
 +
The Subscribe-HR Software comes with some great tools for formatting the text.<br>
 +
If however you have your document already designed in Microsoft Word you can simply copy from Microsoft Word and paste into the Description text field.<br>
 +
Sometimes there are formatting issues and not everything looks the same. In this instance click on the MS Word icon in the tool bar above the text area.<br>
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This will provide you with a window to paste your Microsoft Word text into<br>
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# Copy MS Word Text.
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# Paste MS Word Text into Window.
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# Select the [Insert] button.
  
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<br>
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=Team Dashboards Users=
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<br>
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====Font Size====
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==Job Board Settings==
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By Selecting a new font size you will be changing the font size throughout the Online Portal.
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====Font Colour====
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===Online Portal Settings===
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The value that you see in the <b>Font Colour</b> box is the HEX Value.
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# After logging into the Subscribe-HR portal, select <b>Maintenance</b> TAB.
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<br>
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# Select the <b>Online Portal Settings</b> Folder from the <b>More</b> drop down tab.
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You do not need to know HEX, by selecting inside the <b>Font Colour</b> text box you will be able to access the colour picker.
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# <b>Custom Portal URL</b> - Allows you to define a Sub Domain, e.g. companyname.jobs.subscribe-hr.com or if you are using Team Dashboards - companyname.careers.subscribe-hr.com
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<br>
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# <b>Enable Agency Filter</b> - Allows you to filter (Restrict) Recruitment Agencies that can submit applicant for a role
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From here you can:
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# <b>Enable Questionnaires</b> - This allows you to create Standard Questions (Maintenance) then Create Questionnaires (Recruitment Module) and link the Standard Questions to a Questionnaire in the Questionnaire Folder in the Recruitment Module. Once you have set-up Questionnaires you can link two Questionnaires to a Vacancy. See Vacancy information for details about linking Questionnaires.
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* Select the colour using the colour range and colour palette
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# Press the <b>[Save]</b> button to save your settings.
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* Enter the colour using the RGB (Red, Green, Blue) and HSB (Hue, Saturation, Brightness) values.
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* Enter the HEX colour value
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After choosing the desired colour select the OK button.
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<br>
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[[File:colour_palette.gif]]
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====Online Portal Width====
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====Careers Page Default Settings====
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The online portal width is the width of the outer frame surrounding all online portal content. This will define how much of an area the portal will take up on screen.
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Careers Page - Default Settings allows you to define a standard process that will be used by applicants when apply via the Subscribe-HR on-line recruitment portal. You can make these steps Mandatory, you can disable them, and you can also re order them by moving the rectangles around with your mouse. If you want to define this process per Vacancy, please use the custom step settings next to your general tab. <br>
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<br>
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<b>The Online Portal Width is indicated below in the image</b><b><i> Figure 1.1</i></b>
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====Company URL====
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# Mandatory - If you tick this check box, it will force applicants to in put at least 1 record in this step. If this remains unchecked, the applicant will be able to move to the next step without entering a record.
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The Company URL field allows you to customise your portal even more. The Home Page link found on the online portal will redirect a user to the URL you enter into the Company URL field.
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# Disable - If you tick this check box, you will disable that particular step from the Applicant stepping tool (Application form).
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====Copyright Text====
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The copyright text field allows you to define your own text. This appears next to the Home Page link on your Online Portal.
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<br>
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<b>This is indicated below in the image</b><b><i> Figure 1.1</i></b>
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====Portal URL====
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The Portal URL is not an editable field, however is displayed for your information.
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<br>
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You can copy this URL and paste it into your browsers address bar to access the portal. This is highly recommended that you check your portal after making modifications.
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<br>
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<br>
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<b><i>Figure 1.1 - Example Job Advertisement</i></b>
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<br>
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[[File:onlineportal_head.gif]]
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====Include Fields====
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The Include Fields options allow you to enable and disable the displaying of information on the Online Portal.
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<br>
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* By unchecking the <b>Location</b> option you are disabling the display of the vacancy location.
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* By unchecking the <b>Days Left</b> option you are disabling the display of the Days Left before the vacancy expires
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* By unchecking the <b>Close Date</b> option you are disabling the display of the Closing Date for the vacancy.
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<b>This is indicated below in the image</b><b><i> Figure 1.2</i></b>
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<br>
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<br>
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<b><i>Figure 1.2 - Example Vacancy List</i></b>
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<br>
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[[File:onlineportal_vacancy.gif]]
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====Record List Settings====
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* <b>List Background 1</b> and <b>List Background 2</b> are the background colours for the entries on the vacancy list.<br>As seen in<b><i> Figure 1.2 - Example Vacancy List</i></b> Record 1 (Ref ID 3) has a background of grey, and Record 2 (Ref ID 4) has a background of white.
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* <b>Highlight Colour</b> is the colour that the record background will change to when you hover over the record.
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* <b>Border Colour</b> is the colour of the border that surrounds each record.
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====Tab Settings====
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* <b>Tab Colour</b> is the background colour of all TABS
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* <b>Tab Highlight Colour</b> is the background colour of the selected TAB
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* <b>Tab Border Colour</b> is the colour surrounding the TAB
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* <b>Tab Font Colour</b> is the colour of the font inside the TAB
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====Heading And Form Settings====
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* <b>Heading Colour</b> is the background colour of the header for all pages.<br> On the List Jobs page the header is where the Ref ID, Close Date, Job Name is located. As seen in <b><i> Figure 1.2</i></b>
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* <b>Heading Font Colour</b> is the colour of the text in the headers.
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* <b>Form Border Color</b> is the colour surrounding some forms, this is noticeable on the Login and Help forms.
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* <b>Form Row Color</b> is the background colour of the rows on the forms.<br>This is noticeable on the Register and Login forms.
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====Logos and Images====
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The Heading image is a fixed size of 460x95 (WxH) and the Footer image 460x55 (WxH)
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* Supported image formats are GIF, JPG, JPEG and PNG.
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* It is ideal that the image be 96dpi and 16 million colours for best results.
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====Privacy Policy====
 
====Privacy Policy====
−
Your company privacy policy can be pasted or written into the Privacy Policy field. If you are pasting from MS Word see below, otherwise you have excellent tools at hand to help format the document.
+
Your company privacy policy can be pasted or written into the Privacy Policy field. If you are pasting from MS Word see below, otherwise you have excellent tools at hand to help format the document. Please remember to change the Company Name in the Privacy Policy if you are using the standard Company Policy.
−
 
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=====The Description field and using a Word Document=====
+
−
The Subscribe-HR Software comes with some great tools for formatting the text
+
−
<br>
+
−
<br>
+
−
If however you have your Privacy Policy was designed in Microsoft Word you can simply copy and paste from Microsoft Word into the Description text field.
+
−
<br>
+
−
Sometimes there are formatting issues and not everything looks the same. In this instance click on the MS Word icon in the tool bar above the text box. 
+
−
<br>
+
−
This will provide you with a window to paste your Microsoft Word text into
+
−
<br>
+
−
<br>
+
−
1. Copy MS Word Text.
+
−
<br>
+
−
2. Paste MS Word Text into Window.
+
−
<br>
+
−
3. Select the 'Insert' button.
+
  
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=====Enable Agency Filtering=====
+
=====The Text Editor field and using a Word Document=====
 +
The Subscribe-HR Software comes with some great tools for formatting the text.<br>
 +
If however you have your document already designed in Microsoft Word you can simply copy from Microsoft Word and paste into the Description text field.<br>
 +
Sometimes there are formatting issues and not everything looks the same. In this instance click on the MS Word icon in the tool bar above the text area.<br>
 +
This will provide you with a window to paste your Microsoft Word text into<br>
 +
# Copy MS Word Text.
 +
# Paste MS Word Text into Window.
 +
# Select the [Insert] button.
  
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This allows you to publish only certain Vacancies to specific Agencies, so that when they login after registering, they can only view Vacancies that you allow them to. Activating this options will allow you to access a Mulit Select field in the Vacancy Master file to link agencies to the specific Vacancy.
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<br><br>[[File:subscribehr_logo.gif]]
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<br>
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<br>
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[[File:Enable_Agency_Filtering.jpg‎]]
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<br>
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<br>
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[[File:subscribehr_logo.gif]]
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Latest revision as of 01:56, 17 November 2021

Non-Team-Dashboards Users

Job Board Settings

General Settings

  1. After logging into the Subscribe-HR portal, select Maintenance TAB.
  2. Select the Online Portal Settings Folder from the More drop down tab.
  3. Recruitment Portal Type - This Defines the type of Portal your are using. Either an iFrame or Microsite.
  4. Custom Portal URL - Allows you to define a Sub Domain, e.g. companyname.jobs.subscribe-hr.com or if you are using Team Dashboards - companyname.careers.subscribe-hr.com
  5. iFrame Parent Page URL - This is where the home page of a Microsite or iFrame is hosted e.g. www.CLIENTNAME.com.au
  6. Enable Agency Filter - Allows you to filter (Restrict) Recruitment Agencies that can submit applicant for a role
  7. Enable Availability Matix - This allows you to capture availability information within the portal. An Applicant can then tell you which days and times they can work
  8. Enable Questionnaires - This allows you to create Standard Questions (Maintenance) then Create Questionnaires (Recruitment Module) and link the Standard Questions to a Questionnaire in the Questionnaire Folder in the Recruitment Module. Once you have set-up Questionnaires you can link two Questionnaires to a Vacancy. See Vacancy information for details about linking Questionnaires.
  9. Press the [Save] button to save your settings.

Microsite Steps Default Settings

Microsite Steps - Default Settings allows you to define a standard process that will be used by applicants when apply via the Subscribe-HR on-line recruitment portal. You can make these steps Mandatory, you can disable them, and you can also re order them by moving the rectangles around with your mouse. If you want to define this process per Vacancy, please use the custom step settings next to your general tab.

  1. Mandatory - If you tick this check box, it will force applicants to in put at least 1 record in this step. If this remains unchecked, the applicant will be able to move to the next step without entering a record.
  2. Disable - If you tick this check box, you will disable that particular step from the applicant stepping tool (Application form).
  3. Questions - There is no mandatory check box here as the validations will come from the Questionnaire set-up

Privacy Policy

Your company privacy policy can be pasted or written into the Privacy Policy field. If you are pasting from MS Word see below, otherwise you have excellent tools at hand to help format the document. Please remember to change the Company Name in the Privacy Policy if you are using the standard Company Policy.

The Text Editor field and using a Word Document

The Subscribe-HR Software comes with some great tools for formatting the text.
If however you have your document already designed in Microsoft Word you can simply copy from Microsoft Word and paste into the Description text field.
Sometimes there are formatting issues and not everything looks the same. In this instance click on the MS Word icon in the tool bar above the text area.
This will provide you with a window to paste your Microsoft Word text into

  1. Copy MS Word Text.
  2. Paste MS Word Text into Window.
  3. Select the [Insert] button.

Team Dashboards Users

Job Board Settings

Online Portal Settings

  1. After logging into the Subscribe-HR portal, select Maintenance TAB.
  2. Select the Online Portal Settings Folder from the More drop down tab.
  3. Custom Portal URL - Allows you to define a Sub Domain, e.g. companyname.jobs.subscribe-hr.com or if you are using Team Dashboards - companyname.careers.subscribe-hr.com
  4. Enable Agency Filter - Allows you to filter (Restrict) Recruitment Agencies that can submit applicant for a role
  5. Enable Questionnaires - This allows you to create Standard Questions (Maintenance) then Create Questionnaires (Recruitment Module) and link the Standard Questions to a Questionnaire in the Questionnaire Folder in the Recruitment Module. Once you have set-up Questionnaires you can link two Questionnaires to a Vacancy. See Vacancy information for details about linking Questionnaires.
  6. Press the [Save] button to save your settings.

Careers Page Default Settings

Careers Page - Default Settings allows you to define a standard process that will be used by applicants when apply via the Subscribe-HR on-line recruitment portal. You can make these steps Mandatory, you can disable them, and you can also re order them by moving the rectangles around with your mouse. If you want to define this process per Vacancy, please use the custom step settings next to your general tab.

  1. Mandatory - If you tick this check box, it will force applicants to in put at least 1 record in this step. If this remains unchecked, the applicant will be able to move to the next step without entering a record.
  2. Disable - If you tick this check box, you will disable that particular step from the Applicant stepping tool (Application form).

Privacy Policy

Your company privacy policy can be pasted or written into the Privacy Policy field. If you are pasting from MS Word see below, otherwise you have excellent tools at hand to help format the document. Please remember to change the Company Name in the Privacy Policy if you are using the standard Company Policy.

The Text Editor field and using a Word Document

The Subscribe-HR Software comes with some great tools for formatting the text.
If however you have your document already designed in Microsoft Word you can simply copy from Microsoft Word and paste into the Description text field.
Sometimes there are formatting issues and not everything looks the same. In this instance click on the MS Word icon in the tool bar above the text area.
This will provide you with a window to paste your Microsoft Word text into

  1. Copy MS Word Text.
  2. Paste MS Word Text into Window.
  3. Select the [Insert] button.



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