Difference between revisions of "Schedule-an-interview"

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==Schedule an Interview==
 
==Schedule an Interview==
 
===Overview===
 
===Overview===
The Schedule an Interview Tool allows Hiring Managers to setup interview times for the Vacancies that they manage. The applicant can then select these interview times when applying for a vacancy.
+
The Schedule an Interview Tool allows Hiring Managers to setup interview times for the Vacancies that they manage. The applicant can  
 +
 
 +
then select these interview times when applying for a vacancy.  Interviews can also be scheduled on an as required basis.
 
===Open Vacancy Scheduler===
 
===Open Vacancy Scheduler===
 +
The Vacancy interview scheduler allows the management of interview timeslots
 
# After logging into the Subscribe-HR select the Recruitment Module.
 
# After logging into the Subscribe-HR select the Recruitment Module.
 
# From the Tools Menu select Schedule an Interview.
 
# From the Tools Menu select Schedule an Interview.
 
# This displays a weekly diary calendar with Timeslots to select.
 
# This displays a weekly diary calendar with Timeslots to select.
  
===Vacancy Interview Creation===
+
===Interview Timeslot Creation===
 
# Select the Vacancy of interest from the Vacancy Interview Selector.
 
# Select the Vacancy of interest from the Vacancy Interview Selector.
# Select a Timeslot on the Diary.
+
# Select a Timeslot on the Scheduler.
 
# View a New Time-Slot pop-up with fields to populate in the below Table.
 
# View a New Time-Slot pop-up with fields to populate in the below Table.
 
# Select OK to create an Interview.
 
# Select OK to create an Interview.
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===Vacancy Timeslot Fields===
 
===Vacancy Timeslot Fields===
 +
The table below shows the fields that are used to setup and manage an interview timeslot.
 +
All timeslots have the same common set of fields.
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<table border="1" width="700px" id="table3" cellspacing="0">
 
<tr>
 
<tr>
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<tr>
 
<tr>
 
<td width="232">Date</td>
 
<td width="232">Date</td>
<td width="458">The date the interview has been schedule for.</td>
+
<td width="458">The date the interview has been scheduled for.</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
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<tr>
 
<tr>
 
<td width="232">Interviewer </td>
 
<td width="232">Interviewer </td>
<td width="458">Use the Selector to chose an Interviewer. Select Add to put to list, multiples allowed.</td>
+
<td width="458">Use the Selector to chose an Interviewer. Select <b>Add</b> to fill the field, multiple interviewers allowed.</td>
 
</tr>
 
</tr>
 
<tr>
 
<tr>
 
<td width="232">Applicant</td>
 
<td width="232">Applicant</td>
<td width="458">Use the Selector to chose an Applicant. Select Add to put to list, multiples allowed.</td>
+
<td width="458">Use the Selector to chose an Applicant. Select <b>Add</b> to fill the field, multiples applicants allowed.</td>
 
</tr>
 
</tr>
 
</table>
 
</table>
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===Vacancy Interview Update===
 
===Vacancy Interview Update===
 +
To update the fields listed in a Vacancy timeslot, for example to change the time of an interview, follow the below steps.
 
# Select the Vacancy of interest from the Vacancy Interview Selector.
 
# Select the Vacancy of interest from the Vacancy Interview Selector.
# Select an Interview on the Diary.
+
# Select an Interview on the Scheduler.
 
# View a Time-Slot pop-up with fields to update from the above Table.
 
# View a Time-Slot pop-up with fields to update from the above Table.
 
# Select OK to Update Interview Details
 
# Select OK to Update Interview Details
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===Vacancy Interview Delete===
 
===Vacancy Interview Delete===
 +
To remove a Vacancy timeslot, example usage is if the interview was cancelled, follow these steps.
 
# Select the Vacancy of interest from the Vacancy Interview Selector.
 
# Select the Vacancy of interest from the Vacancy Interview Selector.
# Select an Interview on the Diary.
+
# Select an Interview on the Scheduler.
 
# View a Time-Slot pop-up.
 
# View a Time-Slot pop-up.
# Select Delete to remove
+
# Select <b>Delete</b> to remove the Timeslot.
 
# View a confirmation Pop-up.
 
# View a confirmation Pop-up.
 
# Select OK to confirm the Deletion.
 
# Select OK to confirm the Deletion.
 
# Select Close to abort the Deletion.
 
# Select Close to abort the Deletion.
  
===Email Applicants for Free Timeslots===
+
===Setup Weekly Timeslots===
# Select the Button Email applicants for Free Timeslots.
+
Weekly timeslots are useful to manage your availability for interviews.
# View a pop-up with the free time-slots.
+
If you have known time-frames when you will be available to interview, you can
# View the pending applicants that will be emailed to accept a timeslot.
+
use this function to setup groups of timeslots to interview applicants.
# Select Send Email to email to the applicants as listed.
+
These timeslot groups can then used in the
# Select Close to Abort the Email.
+
# Select the Button <b>Duplicate Weekly Interviews.</b>
 +
# View the pop-up with the title <b>Copy timeslots from a group.</b>
 +
# Select the text <b> group of timeslots.</b>
 +
# View the Interview Scheduling record holder.
 +
# Select <b>Add new record.</b>
 +
# Enter name for the Timeslot Group.
 +
# View a one week Monday to Sunday Scheduler.
 +
# Select all the <b>timeslots </b>that you want to make available.
 +
# View that each time slot is created with a 30 minute interval.The timeslots cannot be opened to
 +
set more details they are only placemarkers for interview times.
 +
# Select Save.
  
 
===Duplicate weekly interviews===
 
===Duplicate weekly interviews===
This option allows the duplication of this weeks interviews.
+
This option allows the duplication of previously Setup weekly interview timeslots.
# Select the Button Duplicate Weekly Interviews.
+
# Select the Button <b>Duplicate Weekly Interviews.</b>
# Select the Schedule Period to copy from.
+
# Select the <b>Group of Timeslots</b> to copy from in the selector.
 
# Select OK to carry out the Duplication.
 
# Select OK to carry out the Duplication.
 +
# View the timeslots created on the scheduler.
 
# Select Cancel to abort the Duplication.
 
# Select Cancel to abort the Duplication.
  
===Diary Date Selectors===
+
===Email Applicants for Free Timeslots===
# Select the Today Icon to change the focus of the Diary to Todays date.
+
Once your time-slots have been Setup and Duplicated, they are allocated as free, rather than listing the vacancy name. You can then
# Select the less than sign   < to move the whole diary backwards one day at a time.
+
 
# Select the greater than sign > to move the whole diary forwards one day at a time.
+
email applicants to accept these timeslots for interview.
 +
# Select the Button <b>Email applicants for Free Timeslots.</b>
 +
# View a pop-up with the free time-slots.
 +
# View the pending applicants that will be emailed to accept a timeslot.
 +
# Select <b> Send Email</b> to email to the applicants as listed.
 +
# Select Close to Abort the Email.
 +
 
 +
===Scheduler Date Selectors===
 +
The interview scheduler will hold a record of all
 +
# Select the <b>Today</b> Icon to change the focus of the Scheduler to the current week.
 +
# Select the less than sign < to move the whole schedule backwards one week at a time.
 +
# Select the greater than sign > to move the whole schedule forwards one week at a time.
  
 
==All my Interviews==
 
==All my Interviews==
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===Email Applicants for Free Timeslots===
 
===Email Applicants for Free Timeslots===
# Select the Button Email applicants for Free Timeslots.
+
Once your time-slots have been Setup and Duplicated, they are allocated as free, rather than listing the vacancy name. You can then
 +
 
 +
email applicants to accept these timeslots for interview.
 +
# Select the Button <b>Email applicants for Free Timeslots.</b>
 
# View a pop-up with the free time-slots.
 
# View a pop-up with the free time-slots.
 
# View the pending applicants that will be emailed to accept a timeslot.
 
# View the pending applicants that will be emailed to accept a timeslot.
# Select Send Email to email to the applicants as listed.
+
# Select <b> Send Email</b> to email to the applicants as listed.
 
# Select Close to Abort the Email.
 
# Select Close to Abort the Email.
  
 
===Duplicate weekly interviews===
 
===Duplicate weekly interviews===
This option allows the duplication of this weeks interviews.
+
This option allows the duplication of previously Setup weekly interview timeslots.
# Select the Button Duplicate Weekly Interviews.
+
# Select the Button <b>Duplicate Weekly Interviews.</b>
# Select the Schedule Period to copy from.
+
# Select the <b>Group of Timeslots</b> to copy from in the selector.
 
# Select OK to carry out the Duplication.
 
# Select OK to carry out the Duplication.
 +
# View the timeslots created on the scheduler.
 
# Select Cancel to abort the Duplication.
 
# Select Cancel to abort the Duplication.

Revision as of 08:12, 1 November 2014

Schedule an Interview

Overview

The Schedule an Interview Tool allows Hiring Managers to setup interview times for the Vacancies that they manage. The applicant can

then select these interview times when applying for a vacancy. Interviews can also be scheduled on an as required basis.

Open Vacancy Scheduler

The Vacancy interview scheduler allows the management of interview timeslots

  1. After logging into the Subscribe-HR select the Recruitment Module.
  2. From the Tools Menu select Schedule an Interview.
  3. This displays a weekly diary calendar with Timeslots to select.

Interview Timeslot Creation

  1. Select the Vacancy of interest from the Vacancy Interview Selector.
  2. Select a Timeslot on the Scheduler.
  3. View a New Time-Slot pop-up with fields to populate in the below Table.
  4. Select OK to create an Interview.
  5. Select Close to abort the Interview creation.

Vacancy Timeslot Fields

The table below shows the fields that are used to setup and manage an interview timeslot. All timeslots have the same common set of fields.

Field Name Description
Start Time The Time the Interview is scheduled to Begin.
End Time The Time the interview is scheduled to End.
Date The date the interview has been scheduled for.
Vacancy Name Pre-populated from the Vacancy Selected.
Room The room the interview is to occur in.
Log type The way the Interview was logged.
Interview Type The method used to conduct the interview.
Interviewer Use the Selector to chose an Interviewer. Select Add to fill the field, multiple interviewers allowed.
Applicant Use the Selector to chose an Applicant. Select Add to fill the field, multiples applicants allowed.


Vacancy Interview Update

To update the fields listed in a Vacancy timeslot, for example to change the time of an interview, follow the below steps.

  1. Select the Vacancy of interest from the Vacancy Interview Selector.
  2. Select an Interview on the Scheduler.
  3. View a Time-Slot pop-up with fields to update from the above Table.
  4. Select OK to Update Interview Details
  5. Select Close to abort the Interview update.

Vacancy Interview Delete

To remove a Vacancy timeslot, example usage is if the interview was cancelled, follow these steps.

  1. Select the Vacancy of interest from the Vacancy Interview Selector.
  2. Select an Interview on the Scheduler.
  3. View a Time-Slot pop-up.
  4. Select Delete to remove the Timeslot.
  5. View a confirmation Pop-up.
  6. Select OK to confirm the Deletion.
  7. Select Close to abort the Deletion.

Setup Weekly Timeslots

Weekly timeslots are useful to manage your availability for interviews. If you have known time-frames when you will be available to interview, you can use this function to setup groups of timeslots to interview applicants. These timeslot groups can then used in the

  1. Select the Button Duplicate Weekly Interviews.
  2. View the pop-up with the title Copy timeslots from a group.
  3. Select the text group of timeslots.
  4. View the Interview Scheduling record holder.
  5. Select Add new record.
  6. Enter name for the Timeslot Group.
  7. View a one week Monday to Sunday Scheduler.
  8. Select all the timeslots that you want to make available.
  9. View that each time slot is created with a 30 minute interval.The timeslots cannot be opened to

set more details they are only placemarkers for interview times.

  1. Select Save.

Duplicate weekly interviews

This option allows the duplication of previously Setup weekly interview timeslots.

  1. Select the Button Duplicate Weekly Interviews.
  2. Select the Group of Timeslots to copy from in the selector.
  3. Select OK to carry out the Duplication.
  4. View the timeslots created on the scheduler.
  5. Select Cancel to abort the Duplication.

Email Applicants for Free Timeslots

Once your time-slots have been Setup and Duplicated, they are allocated as free, rather than listing the vacancy name. You can then

email applicants to accept these timeslots for interview.

  1. Select the Button Email applicants for Free Timeslots.
  2. View a pop-up with the free time-slots.
  3. View the pending applicants that will be emailed to accept a timeslot.
  4. Select Send Email to email to the applicants as listed.
  5. Select Close to Abort the Email.

Scheduler Date Selectors

The interview scheduler will hold a record of all

  1. Select the Today Icon to change the focus of the Scheduler to the current week.
  2. Select the less than sign < to move the whole schedule backwards one week at a time.
  3. Select the greater than sign > to move the whole schedule forwards one week at a time.

All my Interviews

Overview

The All my Interviews Tool allows Hiring Managers to view all interview times for the Vacancies that they manage.

Open All my Interviews

  1. After logging into the Subscribe-HR select the Recruitment Module.
  2. From the Tools Menu select All my Interviews.
  3. This displays a weekly diary calendar with Timeslots to view.

Email Applicants for Free Timeslots

Once your time-slots have been Setup and Duplicated, they are allocated as free, rather than listing the vacancy name. You can then

email applicants to accept these timeslots for interview.

  1. Select the Button Email applicants for Free Timeslots.
  2. View a pop-up with the free time-slots.
  3. View the pending applicants that will be emailed to accept a timeslot.
  4. Select Send Email to email to the applicants as listed.
  5. Select Close to Abort the Email.

Duplicate weekly interviews

This option allows the duplication of previously Setup weekly interview timeslots.

  1. Select the Button Duplicate Weekly Interviews.
  2. Select the Group of Timeslots to copy from in the selector.
  3. Select OK to carry out the Duplication.
  4. View the timeslots created on the scheduler.
  5. Select Cancel to abort the Duplication.