Building Performance Review Canvas

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(Reviews and SHaRe Canvases)
 
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{{page.name: SHaRe: Performance Canvas - Subscribe-HR Wiki}}
 
{{page.name: SHaRe: Performance Canvas - Subscribe-HR Wiki}}
{{page.head: Build a Performance Review in SHaRe}}
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{{page.head: Building Performance Review Canvas}}
  
 
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Performance review canvases are just like standard canvases with additional performance related items. When designing performance review canvases users are able to create merge points for skills, goals, values and behaviours. When performance review form is being completed those items will automatically be merged into those areas. This section will only describe performance related options. You can find more information about building standard canvases [[SHaRe-Module#Build_Canvas|here]].
 
Performance review canvases are just like standard canvases with additional performance related items. When designing performance review canvases users are able to create merge points for skills, goals, values and behaviours. When performance review form is being completed those items will automatically be merged into those areas. This section will only describe performance related options. You can find more information about building standard canvases [[SHaRe-Module#Build_Canvas|here]].
  
==Creating a Review==
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==Role Based Access==
  
# After logging into Subscribe-HR select the <b>SHaRe</b> TAB.
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===Non-Team Dashboards System===
# Select the <b>Canvases</b> folder.
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# Select the [Add New Record] Button.
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# Enter the <b>Name</b> of the review.
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# Choose <b>Performance</b> from the <b>Type</b> drop down box.
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#      Choose whether the canvas is <b>Disabled after Submit</b>.
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#      Choose the <b>Review order</b>. This determines in what order Employees, Managers and Peers will complete the review.
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#      Choose the <b>Workflow Type</b>, to determine who will be involved in the review.
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#      Choose <b>Display Results</b> option. <b>Anytime</b> will show the results of other users as they are in realtime. <b>Only When Completed</b> will only show the results of other users once they have submitted their canvas.
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#      Choose when <b>employees can access results</b>.
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#      Choose who's <b>scores the employee</b> can view.
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#      Choose who's <b>scores peers</b> can view.
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#      Choose Who's <b>scores managers</b> can view.
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#      Choose Who's <b>comments employees</b> can see.
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#      Choose Who's <b>comments peers</b> can see.
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#      Choose Who's <b>comments managers</b> can see.
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#      Choose Who's <b>answers employees</b> can see.
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#      Choose Who's <b>answers peers</b> can see.
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#      Choose Who's <b>answers managers</b> can see.
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# Enter the <b>Description</b> for the review. 
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# Customise the Review’s design.
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# Select the [Save] button.
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==Review Content==
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Every participant in a Performance Review belongs to one of three roles: Employee, Manager, or Peer. By default, it is assumed that all participants will interact with every item on the canvas regardless of their role, but that is not necessarily always correct: for example, a question on a review form might be addressed to only one of those participants, and not be intended to be answered by the others. To accommodate that, Performance canvas items have additional settings that can be used to restrict their access to only the relevant roles:
  
The Review’s Ratings and Weighting Scales can be defined in the Review, or from the <b>Maintenance</b> TAB. A Review's contents can be cloned to copy the Review. Each Element of the Review can be tagged to be included in End Point Scoring, based on the formulae that are defined.
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*<b>Who Will [See/Answer] This [Item]:</b> Restricts visibility of the item to only the selected roles. Any other participants will not see the item, nor anyone else’s answers to it, on their own copies of the form. Any combination of the three roles can be selected. The default value is “Everyone”.
  
Information from the reviews can be used in Reporting and Analysis.
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===Team Dashboards System===
  
==Question Types==
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Every participant in a Performance Review belongs to one of three roles: Employee, Manager, or Peer. By default, it is assumed that all participants will interact with every item on the canvas regardless of their role, but that is not necessarily always correct: for example, a question on a review form might be addressed to only one of those participants, and not be intended to be answered by the others. To accommodate that, Performance canvas items have additional settings that can be used to restrict their access to only the relevant roles:
  
The <b>Items</b> are the building blocks of the canvas. Each item has its own set of features that can be used to create a complete review. When you insert or edit an item you will always have the option to save or cancel the task.
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*<b>Who Will See This [Item]:</b> Restricts visibility of the item to only the selected roles. Any other participants will not see the item, nor anyone else’s answers to it, on their own copies of the form. Any combination of the three roles can be selected. The default value is “Everyone”.
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*<b>Who Will Answer This Question:</b> For question items only. Restricts the ability to answer the question to only the selected roles. Other participants that can see the question will still be able to see others’ answers to it if the Review Cycle settings permit, but will not be able to answer it themselves. Only a valid subset of the roles with visibility access may be selected. The default value is “(same as above)”, which means that anyone who will see the question will also answer it.
  
==Multiple Choice Item==
 
This Item allows the insertion of a question with a list of choices. Reviewer scores can be linked to each option created with action flow to another question. The options here appear as Radio buttons.
 
# Select <b>Multiple Choice</b> to insert a question with a list of choices. Single options only can be selected.
 
# Select the <b>Stage</b>.
 
# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
 
# Enter the <b>Question Name</b>.
 
# Enter the <b>Option and Score</b>.
 
# Select <b>Add Option</b> to add more options and scores.
 
# Select <b>Question is Mandatory</b> if required to have an answer.
 
# Select Save to set the item on the page.
 
# Select Cancel to abort the addition.
 
  
==Multiple Select Item==
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==Performance Items Overview==
This Item enables the insertion of a question with a list of choices, multiple options can be selected. This allows Reviewers scores to be linked to each option created, with action flow to another question or page.
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# Select <b>Multiple Select</b> to insert a question with a list of choices. Multiple options can be selected.
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# Select the <b>Stage</b>.
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# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
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# Enter the <b>Question Name</b>.
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# Enter the <b>Option</b> and the <b>Score</b>.
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# Select <b>Add Option</b> to add more options and scores.
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# Select <b>Question</b> is Mandatory if required to have an answer.
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# Select Save to set the item on the page.
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# Select Cancel to abort the addition.
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==Rating Matrix Item==
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There are four additional item types available in performance review canvases: skills, goals, values and behaviours. Each one of those items is managed against individual employees. The options that get merged into performance canvases will change overtime based on goal completion, change of jobs or company strategy. Creating placeholders for performance items ensures that canvases stay dynamic and do not require constant updating by users. Sections below describe each item in more details.
This item allows for a large set of options to be created in a Matrix style with Radio button selectors. Reviewer’s scores are linked to each option created with action flow to another question or page, for one option only. A scale is set that applies for each of the options created. Only one option can be selected by reviewers across the rating scale.
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# Select <b>Rating Matrix</b> to insert a matrix with a list of choices. Only one rating option can be selected per item.
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# Select the <b>Stage</b>.
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# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
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# Enter the <b>Question Name</b>.
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# Enter the <b>Rating Scale</b> and the <b>Scores</b>.
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# Select <b>Add Option</b> to add more options and scores.
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# Select <b>Question is Mandatory</b> if required to have an answer.
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# Select Save to set the item on the page.
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# View the Matrix options are all radio buttons.
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# Select Cancel to abort the addition.
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==Rating Matrix (Multiple Select) Item==
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==Skills==
This item allows for a large set of options to be created in a Matrix style with check box selectors. Multiple options can be selected. Reviewer scores are linked to each option created with action flow to another question or page, for one option only.
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# Select Matrix <b>(Multiple Select)</b> to insert a matrix with a list of options. Multiple options can be selected.
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# Select the <b>Stage</b>.
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# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
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# Enter the <b>Question Name</b>.
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# Enter the <b>Rating Scale</b> and the <b>Score</b>, for the top side of the matrix.
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# Select <b>Add Option</b> to add more options for the left side of the matrix.
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# Select <b>Question is Mandatory</b> if required to have an answer.
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# Select Save to set the item on the page.
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# Select Cancel to abort the addition.
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# View the Matrix options are all square check boxes.
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==Short Answer Item==
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Skills placeholder will merge all skills associated to current performance review. To insert skills placeholder please follow these steps:
This item allows for a short text answer to be written into the text box that is inserted. Use this item to get brief answers from Reviewers.
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# Select <b>Short Answer</b> to insert a question with a single line of free text answer box.
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# Select the <b>Stage</b>.
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# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
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# Enter the <b>Question Name</b>.
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# Select <b>Question is Mandatory</b> if required to have an answer.
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==Long Answer Item==
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#Navigate to <b>Build</b> tab while editing <b>Canvas</b>.
When it is anticipated a larger amount of text answer is required to be entered by your Reviewer, use this item.
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#Click <b>Insert</b> button where skills placeholder should be inserted.
# Select <b>Long Answer</b> to insert a question with multi-line free text answer box.
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#Select <b>Goals</b> under <b>Performance</b> heading.
# Select the <b>Stage</b>.
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#<b>Who Will Answer The Question</b> field should be set to whoever will be rating skills.
# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
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#<b>Scale</b> field should be set to rating scale you would like to use to rate skills. For more information on how to create rating scales please click [[Setting-Up-Ratings|here]].
# Enter the <b>Question Name</b>.
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#If you would like to include comments for each skill tick <b>Include Comments</b>.
# Select <b>Question is Mandatory</b> if the question must be answered.
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#If you would like for comments to be mandatory please tick <b>Comments Are Mandatory</b>.
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#If you would like the Rating to be mandatory please tick <b>Rating is Mandatory</b>. Otherwise the <b>No Rating</b> option will appear.
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#Alternatively, to hide the Rating Scale, please tick Remove Rating Scale.
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#Click <b>Save</b> button.
  
==Paragraph Item==
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==Goals==
This item allows you to enter a large formatted text statement onto the page. This can be used to describe a background to questions. This can also be used to give details of the vacancy itself with text pasted from any existing Vacancy descriptions that are held in Word or PDF format.
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# Select the <b>Paragraph</b> item.
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# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
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# Select the text Click here to add some text ...
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# View the inserted text area.
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# A simple text editor will open to allow the addition of formatted text. You can paste into the text box from other documents.
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==Action Plan (Review)==
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Goals placeholder will merge all goals associated to current performance review. To insert goals placeholder please follow these steps:
This item allows Reviewers to view existing Action Plans within the review.
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#Select the <b>Action Plan (Review)</b> item type.
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#Select who can see this question.
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#Select whether this question only appears when another question is answered.
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==Action Plan (Define)==
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#Navigate to <b>Build</b> tab while editing <b>Canvas</b>.
This item allows the Reviewer to define an Action Plan during their review.
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#Click <b>Insert</b> button where goals placeholder should be inserted.
#Select the <b>Action Plan (Define)</b> item type.
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#Select <b>Goals</b> under <b>Performance</b> heading.
#Select the scale to be used with the Action Plan.
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#<b>Who Will Answer The Question</b> field should be set to whoever will be rating goals.
#Select who can see this question.
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#<b>Scale</b> field should be set to rating scale you would like to use to rate goals. For more information on how to create rating scales please click [[Setting-Up-Ratings|here]].
#Select whether this question only appears when another question is answered.
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#If you would like to include comments for each goal tick <b>Include Comments</b>.
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#If you would like for comments for the Goal to be mandatory please tick <b>Comments Are Mandatory</b>.
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#When the user Ticks this in their Performance Review, the Goal becomes completed. It changes the Status of the Goal to Completed. <b>Confirm Goal Completion</b>.
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#By default, it is possible to bring completed Goals back into a Review by clicking the “Include Completed” button at the top of this question. If you would like to disable this feature, please tick <b>Remove “Include Completed” Button.</b>
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#If you would like the Rating to be mandatory please tick <b>Rating is Mandatory</b>. Otherwise the <b>No Rating</b> option will appear.
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#Alternatively, to hide the Rating Scale, please tick Remove Rating Scale.
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#Click <b>Save</b> button.
  
==Goals (Review)==
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==Behaviours==
This item allows reviewers to rate or fill in goals. These can be seen and edited in the performance goals section of the maintenance module.
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# Select <b>Goals</b> from the item selection menu.
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# Select the <b>Selection Type</b>. 
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* Any: all goals.
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* Custom: Type in new goal and description.
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* Select the Scale.
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# Assign a point value.
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# Fill in <b>Goal Name</b> and <b>Description</b>.
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# Fill in the <b>Due Date</b>.
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# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
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# Select if comments included.
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# Select if confirm <b>Goal Completion</b>.
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==Goals (Define)==
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Behaviours placeholder will merge all behaviours associated to current performance review. To insert behaviours placeholder please follow these steps:
This item allows the reviewer to define a goal during their review.
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#Select the <b>Goals (Define)</b> item type.
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#Select the scale to be used with the Action Plan.
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#Select who can see this question.
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#Select whether this question only appears when another question is answered.
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==Skills (Review)==
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This item allows reviewers to rate or fill in skills. These can be seen and edited in the performance skills section of the maintenance module.
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# Select <b>Skills</b> from the item selection menu.
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# Select the selection type. 
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* Any: all skills.
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* From Job Only:  Skills associated with job.
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* Pre-defined: Select from a set of skills.
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* Custom: Type in new skill and description.
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# Select the <b>Scale</b>.
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# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
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# Select if comments included.
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==Skills (Define)==
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Allows the reviewer to define skills during their review.
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#Select the <b>Skills (Define)</b> item type.
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#Select the scale to be used with the Action Plan.
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#Select who can see this question.
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#Select whether this question only appears when another question is answered.
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==Behaviours (Review)==
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This item allows the reviewer to rate based on existing behaviours.
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#Select the <b>Behaviours (Define)</b> item type.
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#Select the scale to be used with the Action Plan.
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#Select who can see this question.
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#Select whether to include comments.
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#Select whether this question only appears when another question is answered.
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==Behaviours (Define)==
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This item allows the reviewer to define behaviours during their review.
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#Select the <b>Behaviours (Define)</b> item type.
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#Select the scale to be used with the Action Plan.
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#Select who can see this question.
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#Select whether this question only appears when another question is answered.
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#Navigate to <b>Build</b> tab while editing <b>Canvas</b>.
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#Click <b>Insert</b> button where behaviours placeholder should be inserted.
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#Select <b>Behaviours</b> under <b>Performance</b> heading.
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#<b>Who Will Answer The Question</b> field should be set to whoever will be rating behaviours.
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#<b>Scale</b> field should be set to rating scale you would like to use to rate behaviours. For more information on how to create rating scales please click [[Setting-Up-Ratings|here]].
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#If you would like to include comments for each behaviour tick <b>Include Comments</b>.
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#If you would like for comments to be mandatory please tick <b>Comments Are Mandatory</b>.
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#If you would like the Rating to be mandatory please tick <b>Rating is Mandatory</b>. Otherwise the <b>No Rating</b> option will appear.
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#Alternatively, to hide the Rating Scale, please tick Remove Rating Scale.
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#Click <b>Save</b> button.
  
 
==Values==
 
==Values==
This item allows the reviewer to rate the reviewee based on existing Values.
 
#Select the <b>Values</b> item type.
 
#Select the scale to be used with the Action Plan.
 
#Select who can see this question.
 
#Select whether this question only appears when another question is answered.
 
 
 
==Feedback==
 
 
A page can be assigned a s a feedback page. By using the "Feedback" item, any feedback from within the review period, can be pulled into the review feedback page within the review. Manager and Employees can use feedback in their review. There is also an option to score each feedback end point either using the score that is assigned when feedback is given, or automatically using end point scoring for the whole review. The score can be calculated using formulae such as median,average, sum etc. Your own Pi algorithm can be calculated.
 
 
 
==Form Field==
 
This item allows the linking of a data entry field in the canvas, to a field in the Subscribe-HR system. This can be used in either the Human Resources or Recruitment Modules.
 
<br>'''Please Note, any value already in the field will be over-written when the question is answered.'''
 
# Select <b>Form Field</b> to add the item.
 
# Select the <b>Stage</b>.
 
# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
 
# Enter the <b>Question Name</b>.
 
# Select the <b>Linked Object</b> in the drop-down list.
 
# Select the <b>Linked Field</b> in the drop-down list.
 
# Select <b>Question is Mandatory</b> if the question must be answered.
 
 
==File Item==
 
This item allows the upload of files of the file types that are shown listed. An example usage of this is for Reviewers to upload specific documents/pictures or examples of work.
 
# Select <b>File</b> to add the option to upload files.
 
# Select the <b>Stage</b>.
 
# Select <b>Who Can See This Question</b>. Options are Everyone, Managers, Peers, Employees and Managers, Managers and Peers, Employees and Peers.
 
# Enter the <b>Question Name</b>.
 
# Select the file types allowed to be uploaded.
 
# Select Question is <b>Mandatory</b> if the question must be answered.
 
 
==Scheduling a Review==
 
 
In order to deploy a Review, it will need to be scheduled. Scheduling is done through the Mission Tab, via the strategy/announcement object.
 
 
To schedule a Review, you will need to create a Mission. Only one Mission can be active at a time.
 
  
After the Mission is created, you can create multiple Announcements for the Mission. These announcements also act as platforms to deploy reviews.
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Values placeholder will merge all values associated to current performance review. To insert values placeholder please follow these steps:
  
[[Mission|Click here to learn more about creating Missions and Announcements]]
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#Navigate to <b>Build</b> tab while editing <b>Canvas</b>.
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#Click <b>Insert</b> button where values placeholder should be inserted.
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#Select <b>Values</b> under <b>Performance</b> heading.
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#<b>Who Will Answer The Question</b> field should be set to whoever will be rating values.
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#<b>Scale</b> field should be set to rating scale you would like to use to rate values. For more information on how to create rating scales please click [[Setting-Up-Ratings|here]].
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#If you would like to include comments for each value tick <b>Include Comments</b>.
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#If you would like for comments to be mandatory please tick <b>Comments Are Mandatory</b>.
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#If you would like the Rating to be mandatory please tick <b>Rating is Mandatory</b>. Otherwise the <b>No Rating</b> option will appear.
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#Alternatively, to hide the Rating Scale, please tick Remove Rating Scale.
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#Click <b>Save</b> button.

Latest revision as of 01:28, 2 February 2024

Reviews and SHaRe Canvases

Performance review canvases are just like standard canvases with additional performance related items. When designing performance review canvases users are able to create merge points for skills, goals, values and behaviours. When performance review form is being completed those items will automatically be merged into those areas. This section will only describe performance related options. You can find more information about building standard canvases here.

Role Based Access

Non-Team Dashboards System

Every participant in a Performance Review belongs to one of three roles: Employee, Manager, or Peer. By default, it is assumed that all participants will interact with every item on the canvas regardless of their role, but that is not necessarily always correct: for example, a question on a review form might be addressed to only one of those participants, and not be intended to be answered by the others. To accommodate that, Performance canvas items have additional settings that can be used to restrict their access to only the relevant roles:

  • Who Will [See/Answer] This [Item]: Restricts visibility of the item to only the selected roles. Any other participants will not see the item, nor anyone else’s answers to it, on their own copies of the form. Any combination of the three roles can be selected. The default value is “Everyone”.

Team Dashboards System

Every participant in a Performance Review belongs to one of three roles: Employee, Manager, or Peer. By default, it is assumed that all participants will interact with every item on the canvas regardless of their role, but that is not necessarily always correct: for example, a question on a review form might be addressed to only one of those participants, and not be intended to be answered by the others. To accommodate that, Performance canvas items have additional settings that can be used to restrict their access to only the relevant roles:

  • Who Will See This [Item]: Restricts visibility of the item to only the selected roles. Any other participants will not see the item, nor anyone else’s answers to it, on their own copies of the form. Any combination of the three roles can be selected. The default value is “Everyone”.
  • Who Will Answer This Question: For question items only. Restricts the ability to answer the question to only the selected roles. Other participants that can see the question will still be able to see others’ answers to it if the Review Cycle settings permit, but will not be able to answer it themselves. Only a valid subset of the roles with visibility access may be selected. The default value is “(same as above)”, which means that anyone who will see the question will also answer it.


Performance Items Overview

There are four additional item types available in performance review canvases: skills, goals, values and behaviours. Each one of those items is managed against individual employees. The options that get merged into performance canvases will change overtime based on goal completion, change of jobs or company strategy. Creating placeholders for performance items ensures that canvases stay dynamic and do not require constant updating by users. Sections below describe each item in more details.

Skills

Skills placeholder will merge all skills associated to current performance review. To insert skills placeholder please follow these steps:

  1. Navigate to Build tab while editing Canvas.
  2. Click Insert button where skills placeholder should be inserted.
  3. Select Goals under Performance heading.
  4. Who Will Answer The Question field should be set to whoever will be rating skills.
  5. Scale field should be set to rating scale you would like to use to rate skills. For more information on how to create rating scales please click here.
  6. If you would like to include comments for each skill tick Include Comments.
  7. If you would like for comments to be mandatory please tick Comments Are Mandatory.
  8. If you would like the Rating to be mandatory please tick Rating is Mandatory. Otherwise the No Rating option will appear.
  9. Alternatively, to hide the Rating Scale, please tick Remove Rating Scale.
  10. Click Save button.

Goals

Goals placeholder will merge all goals associated to current performance review. To insert goals placeholder please follow these steps:

  1. Navigate to Build tab while editing Canvas.
  2. Click Insert button where goals placeholder should be inserted.
  3. Select Goals under Performance heading.
  4. Who Will Answer The Question field should be set to whoever will be rating goals.
  5. Scale field should be set to rating scale you would like to use to rate goals. For more information on how to create rating scales please click here.
  6. If you would like to include comments for each goal tick Include Comments.
  7. If you would like for comments for the Goal to be mandatory please tick Comments Are Mandatory.
  8. When the user Ticks this in their Performance Review, the Goal becomes completed. It changes the Status of the Goal to Completed. Confirm Goal Completion.
  9. By default, it is possible to bring completed Goals back into a Review by clicking the “Include Completed” button at the top of this question. If you would like to disable this feature, please tick Remove “Include Completed” Button.
  10. If you would like the Rating to be mandatory please tick Rating is Mandatory. Otherwise the No Rating option will appear.
  11. Alternatively, to hide the Rating Scale, please tick Remove Rating Scale.
  12. Click Save button.

Behaviours

Behaviours placeholder will merge all behaviours associated to current performance review. To insert behaviours placeholder please follow these steps:

  1. Navigate to Build tab while editing Canvas.
  2. Click Insert button where behaviours placeholder should be inserted.
  3. Select Behaviours under Performance heading.
  4. Who Will Answer The Question field should be set to whoever will be rating behaviours.
  5. Scale field should be set to rating scale you would like to use to rate behaviours. For more information on how to create rating scales please click here.
  6. If you would like to include comments for each behaviour tick Include Comments.
  7. If you would like for comments to be mandatory please tick Comments Are Mandatory.
  8. If you would like the Rating to be mandatory please tick Rating is Mandatory. Otherwise the No Rating option will appear.
  9. Alternatively, to hide the Rating Scale, please tick Remove Rating Scale.
  10. Click Save button.

Values

Values placeholder will merge all values associated to current performance review. To insert values placeholder please follow these steps:

  1. Navigate to Build tab while editing Canvas.
  2. Click Insert button where values placeholder should be inserted.
  3. Select Values under Performance heading.
  4. Who Will Answer The Question field should be set to whoever will be rating values.
  5. Scale field should be set to rating scale you would like to use to rate values. For more information on how to create rating scales please click here.
  6. If you would like to include comments for each value tick Include Comments.
  7. If you would like for comments to be mandatory please tick Comments Are Mandatory.
  8. If you would like the Rating to be mandatory please tick Rating is Mandatory. Otherwise the No Rating option will appear.
  9. Alternatively, to hide the Rating Scale, please tick Remove Rating Scale.
  10. Click Save button.