Job Alerts

Revision as of 23:32, 6 July 2022

Creating New Job Alerts

Job Alerts are created through the Jobs Board (Online Recruitment Portal). Anyone can create a Job Alert (they do not have to be an Applicant/have applied for a Job to do so). When someone creates a Job Alert through the Jobs Board (Online Recruitment Portal), this triggers a series of events as follows:

1. That User will receive an email confirming their registration for Job Alerts that match the Options they selected/specified. The e-mail will contain reference to which Job Alert Triggers have been used e.g. Area of Interest, Location, Work Type. This e-mail will also contain am "Unsubscribe" link.
2. When the Company for which the User created a Job Alert publishes a Vacancy that matches the options they selected (Area of Interest, Location, Work Type), they will receive an email notifying them of the New Vacancy and inviting them to apply. If they Click on the link in the Job Alert, they will be taken to that Vacancy to Apply. The source of this application will be "Job Alert".

NOTE: Some of the features may not be available in Non Team Dashboard Systems.

Job Alert Fields Explained

The following fields are available to Users who create Job Alerts:

Job Alerts TalentCube and Relationship to the Applicant Path

When a Job Alert subscriber creates a Job Alert, if they are an Applicant also, before becoming a Job Alert subscriber, they will appear in the "Job Alert" Talent Cube in recruitment. If an Applicant signs up for "Job Alerts" they will also appear in "Job Alerts" TalentCube.

• TalentCube history is also stored against the Applicant Record under "Talent Cube History."
• The "Path" in the Applicant Sub-Folder, records the very first contact that the User/Applicant has with the system. For example, if they are not yet an Applicant, and they sign-up for a Job Alert, this will record them in the "Job Alert" Sub-Folder.
• If they then become an Applicant e.g. they apply for an active Vacancy, the very first contact they had with Subscribe-HR (sign-up for Job Alert) will be recorded as the first entry in their "Path."
• The second entry in their "Path" will be the record of their first Vacancy Application.
• The purpose of the path is to track the entire contact history of each User/Applicant so you can see what type of interactions successfully hired Applicants have with the e-Recruitment with your organisation, all of which is recorded in the System so that you can see the path/process in total.

Job Alert History

A Job Alert History is recorded in the System for the Person/User who has created the Job Alert/s. See the Alert History sub-folder under Alerts. To manually remove people from receiving Job Alerts, HR/P&C Managers can delete their records in Alerts.

All Users that create Job Alerts will be recorded and appear in the "Alert" area in the System of the Company for which that Job Alert was created. Alerts can be accessed under the General > Recruitment Menu option (which runs down the left-hand side of the screen).

Each "Alert" created within the System contains the following information.

General Tab:

• First Name.
• Last Name.
• Email.
• Areas of interest - the different types of roles the User is interested in, e.g. Admin, Finance, HR, etc.
• Location/s - the different business locations the User is interested in working at.
• Work type/s - the types of work the User is interested in, e.g. Part-Time, Full-Time, Contract, Casual, Temp etc.
• Department/s - the departmental roles the User is interested in. [Not applicable in Team Dashboards]
• Job name/s - the names of Jobs that are relevant to the Job Alert/s created by that User (and for which they have been notified regarding any Vacancies that match their Alert). [Not applicable in Team Dashboards]
• Job link - a link to the latest Vacancy that is relevant to the Job Alert/s created by that User (and for which they have been notified regarding any Vacancies that match their Alert). [Not applicable in Team Dashboards]
• Date - a date and time stamp for that Alert.

NOTE: Any E-mails sent via Job Alerts, will contain an "Unsubscribe" link. If unsubscribe is used by the Job Alert recipient, the unsubscribe will be recorded against their record in the "Alerts" Folder.

History Tab:

• ID - the ID created in the System for that Alert.
• Date - the date and time that Alert was created in the System.
• Description - a description of actions related to that Alert.