Employee Data File
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| + | ===Core-HR Outlook Plugin=== | ||
| + | The Subscribe-HR outlook Plugin can be used to automatically copy Employee Outlook e-mail correspondence directly into Subscribe-HR. This tool will send the e-mail details automatically into the relevent Employee File and store the information under Employee Contact History. This is done by right Clicking on the selected e-mail and then sending into Subscribe-HR. The e-mail address of the employee is used as the unique identifier. | ||
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Revision as of 04:50, 25 March 2011
Contents
Employee File
The Employee File records general information about the employee such as name, date of birth, nationality, employment type, and payroll number.
Recording Employee Information
- After logging into the Subscribe-HR portal, select the Human Resources TAB.
- Select the Employee folder.
- Select the desired employee.
- Select the Employee sub-folder
- Fill in the fields as defined below.
- Select the Save button.
Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.
Employee fields explained
| Field Name | Description |
| Employee Code | Unique code that identifies the employee in the system |
| Location | Work location |
| Photo | Photo of the employee |
| Title | Title of the employee |
| First Name | Employees first name |
| Surname | Employees surname |
| Middle Name | Employees middle name |
| Initials | Employees Initials (this is automatically worked
out for you) from the First letter of the first name and first letter of the surname. |
| Known As | Nickname, Alias or other name (example: Jimbo) |
| Gender | Employee gender |
| Other Names | Other names for the employee |
| Date of Birth | Employee date of birth |
| Age | Employee's age |
| Maiden Name | employee's maiden name (if appropriate) |
| Marital Status | employees marital status |
| Appointed | date the employee was appointed a position within the organisation |
| Start Date | date the employee starts work |
| Employment Type | type of employment offered, Full Time, Part Time |
| Probation Months | employee probation period in months |
| Probation End | date the probation period ends |
| Probation Documents Sent | date the probation documents were sent |
| Tax File Number | employee tax file number |
| Phone Extension | employee's work phone extension |
| Mobile | employee mobile number |
| Email Address Home | employee's home email address |
| Email Address Work | employee's work email address |
| Employee Agreed Data | employee agreed to the data being correct |
| Employee Agreed Data Date | date the employee agreed data is correct |
| Manager Reference | who the employee's manager is |
| Manager | is this employee a manager |
| Nationality | employee's nationality |
| Payroll Number | employee's payroll number |
| Retirement Age | employee's retirement age |
| Attachments | attachments |
Core-HR Outlook Plugin
The Subscribe-HR outlook Plugin can be used to automatically copy Employee Outlook e-mail correspondence directly into Subscribe-HR. This tool will send the e-mail details automatically into the relevent Employee File and store the information under Employee Contact History. This is done by right Clicking on the selected e-mail and then sending into Subscribe-HR. The e-mail address of the employee is used as the unique identifier.
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