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Vacancies

Creating new vacancies and publishing them on the online portal

When a user creates a new vacancy this can be published and made available for people to view and apply from different outlets.
These can be the Intranet, Online Portal, or an External Partner such as Seek or MyCareer.

The Online Portal refers to being published to the Public in such that this may appear on your own company site, or hosted for you.
People browsing your website may apply through the Online Portal. If placing advertisements for the vacancy the link to the Online Portal can be provided.

The Intranet refers to being published Internally in such that this vacancy appears for your employees on internal accessible site.

Adding a recruiter

After logging into the Subscribe-HR portal, select the Recruitment TAB.
Select the Contacts / Recruiters Folder.
Select the [Create] button.
Select the Type this person is. Example: Manager, Employee or Agency.
Enter any particulars that are required and select the [Save] button.

Making an employee a manager

After logging into the Subscribe-HR portal, select the Human Resources TAB.
Select the Employees Folder.
Select the Employee you wish to make a Manager.
Locate a drop down called Manager and select Yes.
If this Employee reports to another Manager, locate the Manager Reference drop down and select the Manager this Employee reports too.
Select the [Save] button.

Selecting a default Interview Panel

See Selecting a Default Interview Panel.

The Description field and using a Word Document

See The Description field and using a Word Document.

Assigning Questions

See Assigning Questions.

Publishing

Publication Types

Online Portal	Online Portal refers to the vacancy being published to the Online Portal. The Online Portal is in the public domain and maybe integrated into your website. People browsing your website may apply for this vacancy.
Internal Vacancy (Intranet)	Internal Vacancy refers to the vacancy being published on the dashboard of the self service tool. This means any staff who access the self service tool will be able to apply for this vacancy. Please note, if you are only using the Recruitment Modules, you can copy and past the URL that is available in the publication page, when you select "Intranet" and send this to employees. This will allow them to apply for the Vacancy via the Employee Portal area.
SEEK.com.au	SEEK.com.au refers to the vacancy being published on the SEEK website. Fee's and Charges may apply. Please see the article Publishing vacancies to Job Notice Boards for more information.
MyCareer.com.au	MyCareer.com.au refers to the vacancy being published on the MyCareer website. Fee's and Charges may apply. Please see the article Publishing vacancies to Job Notice Boards for more information.
CareerOne.com.au	CareerOne.com.au refers to the vacancy being published on the CareerOne website. Fee's and Charges may apply. Please see the article Publishing vacancies to Job Notice Boards for more information.

Publishing to the Online Portal

After the Vacancy has been Created and Activated, select the Publications SubFolder.
If you see entries on the Publications screen, then this Vacancy has already been published for the Dates shown.
Otherwise, Select the [Create] button.
Select if this publication is going to be active by selecting Yes from the Active drop down.
Select the Publication Type of Online Portal.
Select the From Date. The vacancy will not appear on the Online Portal until this day.
Select the To Date if known. The To Date will default to 1 month from the From Date if no value is entered.
Otherwise select the Never Close check box (the To Date will disappear) if there is to be no end date.
Select [Save] button when done.
Check your Online Portal to make sure your Vacancy has published the way you expected it to.
If you are unsure of what the link is:

Select the Maintenance TAB
Select the Online Portal Settings Folder.
Copy the link in the Portal URL text box and paste this into your browser address bar.

If you publish to a third party jobs notice board such as SEEK or MyCareer then your vacancy is automatically published on the Online Portal for you.

Publishing an Internal Vacancy (Intranet)

After the Vacancy has been Created and Activated, select the Publications SubFolder.
If you see entries on the Publications screen, then this Vacancy has already been published for the Dates shown.
Otherwise, Select the [Create] button.
Select if this publication is going to be active by selecting Yes from the Active drop down.
Select the Publication Type of Internal Vacancy (Intranet).
Select the From Date. The vacancy will not appear on the Online Portal until this day.
Select the To Date if known. The To Date will default to 1 month from the From Date if no value is entered.
Otherwise select the Never Close check box (the To Date will disappear) if there is to be no end date.
Select [Save] button when done.
Check your Intranet to make sure your Vacancy has published the way you expected it to.
To locate and the Job Listing on the Intranet, select the Human Resources TAB, and select View Internal Vacancies from the Quick Links Dashboard panel.

Publishing to an External Third Party

Such as SEEK, MyCareer, CareerOne, etc.

After the Vacancy has been Created and Activated, select the Publications SubFolder.
If you see entries on the Publications screen, then this Vacancy has already been published for the Dates shown.
Otherwise, Select the [Create] button.
Select if this publication is going to be active by selecting Yes from the Active drop down.
Select the External Publication Type of SEEK.com.au, MyCareer.com.au, CareerOne.com.au, etc.
Depending upon the External Publisher selected, there will be a series of fields to populate. These will include fields like From Date, a Template, Location details, Salary, etc. Below is more details of these fields.
Select [Save] button when done.
Check the External Third Party Website to see if it has Published correctly.
Note: There could be a delay between Publication & Appearance on the site due to the External Third Party Publishing process.

Publishing to SEEK.com.au

After the Vacancy has been created and activated select the Publications SubFolder.
If you see entries in the Publications table then this vacancy has already been published.
Select the Create button.
Select the Publication Type as SEEK.com.au
Select the From Date from the calendar.
The From Date will determine when the vacancy is published on SEEK.com.au
Select the SEEK Standard Ad Template from the drop down.
The Standard Template designs are available from the SEEK website.
Select the Zone from the drop down.
The SEEK Zone allows posting of vacancies into the General SEEK area or for executive vacancies select SEEK Executive.
Select the Classification from the drop down.
This is the vacancy category.
Select the Sub-Classification from the drop down.
This is the vacancy subcategory and is dependent on the Classification selected.
Select the SEEK State / Region from the drop down.
Select the Location.
This is the location of where the vacancy exists.
Select the Location Area.
This is the state area where the vacancy exists and is dependent on the Location.
Select the Work Type.
This is whether the vacancy is Full Time, Part Time, Contract/Temp, Casual/Vacation type work.
Select the Add Residents Only Message if you wish for the vacancy to appear on SEEK with a note advising that the vacancy is only available for residents of this country.
Select the Pay Structure from the drop down.
Select the Salary Min from the drop down if known.
This is the starting salary for this vacancy.
This value is not visible on SEEK however is used when searching for vacancies within a salary range.
Select the Salary Max from the drop down if known.
This is the highest salary available for this vacancy.
This value is not visible on SEEK however is used when searching for vacancies within a salary range.
Enter the salary into the Visible Salary (50 characters max) if applicable.
Enter the Search Results Title (80 characters max).
Enter a Short Description (150 characters max) of the vacancy.
Enter the Job Title (80 characters max) This is the title of your vacancy advertisement.
Enter the Video Link (full embed link including object tags as displayed on the youtube.com site)
Select the Video Position
Select Make Your Ad Stand Out (may incur additional cost) option if you wish to utilise SEEK priority feature.
You will then get the following options:
* Selling Point 1 (80 characters max)
* Selling Point 2 (80 characters max)
* Selling Point 3 (80 characters max)
* Logo
Enter the Estimated Cost if applicable.
Select Use Clean Description and you will then get the following options:
* Full Description (inc. HTML)
Select the [Save] button.
By clicking Save you are publishing this vacancy on SEEK.

Publishing to MyCareer.com.au

After the Vacancy has been created and activated select the Publications SubFolder.
If you see entries in the Publications table then this vacancy has already been published.
Select the Create button.
Select the Publication Type as MyCareer.com.au
Select the From Date from the calendar.
The From Date will determine when the vacancy is published on MyCareer.com.au
Select the MyCareer sector from the drop down.
This is the main category for this vacancy.
Select the MyCareer Sub-Sector from the drop down.
This is the sub category for the vacancy.
Select the Priority List In This Sector (may incur additional cost) option
If you wish for this vacancy to be priority listed.
Select the Recruitment Plus (may incur additional cost) option
If you wish to access additional features for this vacancy.
Select the Country from the drop down where this vacancy is located in.
Select the State from the drop down where this vacancy is located in.
Select the Region from the drop down where this vacancy is located in.
Select the MyCareer Work Type from the drop down.
This is whether the vacancy is Full Time, Part Time, Contract, Casual, Temporary.
Select the Add Residents Only Message if you wish for the vacancy to appear on MyCareer with a note advising that the vacancy is only available for residents of this country.
Select the Pay Structure from the drop down.
Select the Free Text Range if you don't want to use ranges for Salary.
Select the Salary Min from the drop down if known.
This is the starting salary for this vacancy.
This value is not visible on MyCareer however is used when searching for vacancies within a salary range.
Select the Salary Max from the drop down if known.
This is the highest salary available for this vacancy.
This value is not visible on MyCareer however is used when searching for vacancies within a salary range.
Enter the salary into the Visible Salary if applicable.
Enter the Search Results Title (80 characters max).
Enter a short description of the vacancy into the Short Description (150 characters max) area.
Enter bullet point text into the Bullet Point 1 (45 characters max) text box.
If Applicable.
Enter bullet point text into the Bullet Point 2 (45 characters max) text box.
If Applicable.
Enter bullet point text into the Bullet Point 3 (45 characters max) text box.
If Applicable.
Select the Enhanced Listing (may incur additional cost) check box
If you wish to access enhanced listing features from MyCareer.
Enter the Estimated Cost if applicable.
Select Use Clean Description and you will then get the following options:
* Full Description (inc. HTML)
Select the [Save] button.
By clicking save you are publishing this vacancy on MyCareer.

Publishing to SixFigures.com.au

After the Vacancy has been created and activated select the Publications SubFolder.
If you see entries in the Publications table then this vacancy has already been published.
Select the [Create] button.
Select the Publication Type<b> as <b>SixFigures.com.au
Select the From Date from the calendar.
The From Date will determine when the vacancy is published on SixFigures.com.au
Select the Zone from the drop down.
The Zone allows posting of vacancies into the General area or for executive vacancies select Executive.
Select the Classification from the drop down.
This is the vacancy category.
Select the Sub-Classification from the drop down.
This is the vacancy subcategory and is dependent on the Classification selected.
Select the State / Region where the Vacancy is.
Select the Location.
This is the location of where the vacancy exists.
Select the Location Area.
This is the area where the vacancy exists and is dependent on the Location.
Select the Work Type.
This is whether the vacancy is Full Time, Part Time, Contract/Temp, Casual/Vacation type work.
Select the Add Residents Only Message if you wish for the vacancy to appear on SixFigures with a note advising that the vacancy is only available for residents of this country.
Select the Pay Structure from the drop down.
Select the Salary Min from the drop down if known.
This is the starting salary for this vacancy.
This value is not visible on SixFigures unless the Salary Visible flag is selected, The Salary Min and Max is used when searching for vacancies within a salary range.
Select the Salary Max from the drop down if known.
This is the highest salary available for this vacancy.
This value is not visible on SixFigures unless the Salary Visible flag is selected, The Salary Min and Max is used when searching for vacancies within a salary range.
Select the Salary Visible check box, if you wish for the Salary to appear in the Job advertisement.
Enter the Search Results Title (80 characters max).
Enter a Short Description (150 characters max) of the vacancy.
Enter the Job Title (80 characters max) This is the title of your vacancy advertisement.
Enter the Video Link (full embed link including object tags as displayed on the youtube.com site)
Select the Video Position
Select Make Your Ad Stand Out (may incur additional cost) option if you wish to utilise SEEK priority feature.
You will then get the following options:
* Selling Point 1 (80 characters max)
* Selling Point 2 (80 characters max)
* Selling Point 3 (80 characters max)
* Logo
Enter the Estimated Cost if applicable.
Select Use Clean Description and you will then get the following options:
* Full Description (inc. HTML)
Select the [Save] button.
By clicking Save you are publishing this vacancy on SixFigures website.

Using Campaigns

Setting up campaigns in the Subscribe-HR Software can allow a user to report on and gauge how successful a recruitment campaign was. This however is not necessary to setup to be able to publish a vacancy.

Select the Recruitment TAB
select the Campaigns Folder.
Select the [Create] button.
Enter the Name of the Campaign.
Provide a Start Date for the Campaign.
Provide an End Date for the Campaign if known.
Select a Manager for the Campaign if applicable.
Select the Location that the Campaign is for.
Select any Default Questions
Enter any Notes.
Select the [Save] button.

Assigning a vacancy to a campaign

Select the Recruitment TAB.
Select the Vacancy Folder.
Select the Vacancy you wish to assign.
Locate the Campaign drop down and select the desired Campaign.
Select the [Save] button.

Creating New Vacancies

Contents

Vacancies

Creating new vacancies and publishing them on the online portal

Creating a vacancy

Vacancy Fields Explained

Assigning a Recruitment Workflow

Assigning a Hiring manager