Creating New Vacancies

< < < UNDER CONSTRUCTION > > >

Online Portal Vacancies

Creating new vacancies and publishing them on the online portal

When a user creates a new vacancy this can be published and made available for people to view and apply from different outlets.
These can be the Intranet, Online Portal, or an External Partner such as Seek or MyCareer.

The Online Portal refers to being published to the Public in such that this may appear on your own company site, or hosted for you.
People browsing your website may apply through the Online Portal. If placing advertisements for the vacancy the link to the Online Portal can be provided.

The Intranet refers to being published Internally in such that this vacancy appears for your employees on internal accessible site.

Creating a vacancy

See Creating a Vacancy.

Vacancy Fields Explained

See Vacancy Fields Explained.

Assigning a Recruitment Workflow

See Assigning a Recruitment Workflow.

Assigning a Hiring manager

See Assigning a Hiring Manager.

Adding a recruiter

1. After logging into the Subscribe-HR portal, select the Recruitment TAB.
2. Select the Contacts / Recruiters Folder.
3. Select the [Create] button.
4. Select the Type this person is. Example: Manager, Employee or Agency.
5. Enter any particulars that are required and select the [Save] button.

Making an employee a manager

1. After logging into the Subscribe-HR portal, select the Human Resources TAB.
2. Select the Employees Folder.
3. Select the Employee you wish to make a Manager.
4. Locate a drop down called Manager and select Yes.
5. If this Employee reports to another Manager, locate the Manager Reference drop down and select the Manager this Employee reports too.
6. Select the [Save] button.

Selecting a default Interview Panel

See Selecting a Default Interview Panel.

The Description field and using a Word Document

See The Description field and using a Word Document.

Assigning Standard Questions

Standard Questions need to be setup before you can assign questions to the vacancy.

Standard Questions are a pool of commonly asked questions that the HR Team or Managers may want to ask an applicant when applying for a vacancy.
Once the pool of questions are established these questions can be re-used in any number of vacancies you may setup.
To Assign a Question to a vacancy:

1. Select the Recruitment TAB.
2. Select the Vacancies folder.
3. Select the desired Vacancy
4. Locate the Standard Questions box
5. Place a tick next to each Question you wish to be asked when an applicant applies for this vacancy.
6. Select the 'Save' button when complete.

Setting up the Questions and defining if the question is mandatory is performed in the Standard Questions Setup.

Publishing to the Online Portal

1. After the Vacancy has been created and activated select the Publications sub-folder.
2. If you see entries in the Publications table then this vacancy has already been published.
3. Select the Create button.
4. Select if this publication is going to be active by selecting an option from the Active drop down.
5. Select the Publication Type 'Online Portal'.
   

Internal Vacancy (Intranet)	Internal Vacancy refers to the vacancy being published on the dashboard of the self service tool. This means any staff who access the self service tool will be able to apply for this vacancy. Please note, if you are only using the Recruitment Modules, you can copy and past the URL that is available in the publication page, when you select "Intranet" and send this to employees. This will allow them to apply for the Vacancy via the Employee Portal area.
Online Portal	Online Portal refers to the vacancy being published to the Online Portal. The Online Portal is in the public domain and maybe integrated into your website. People browsing your website may apply for this vacancy.
SEEK.com.au	SEEK.com.au refers to the vacancy being published on the SEEK website. Fee's and Charges may apply. Please see the article Publishing vacancies to Job Notice Boards for more information.
MyCareer.com.au	MyCareer.com.au refers to the vacancy being published on the MyCareer website. Fee's and Charges may apply. Please see the article Publishing vacancies to Job Notice Boards for more information.

1. Select the From Date. The vacancy will not appear on the Online Portal until this day.
2. Select the To Date if known. The To Date will default to 1 month from the From Date if no value is entered.
3. Enter an Estimated Cost if known.
4. Select Save.
5. Check your Online Portal to make sure your Vacancy has published the way you expected it to.
   If you are unsure of what the link is:
   Select the Maintenance TAB
   Select the Online Portal Settings folder.
   Copy the link in the Portal URL text box and paste this into your browser address bar.

If you publish to a third party jobs notice board such as SEEK or MyCareer then your vacancy is automatically published on the Online Portal for you.

Publishing an Internal Vacancy (Intranet)

1. After the Vacancy has been created and activated select the Publications sub-folder.
2. If you see entries in the Publications table then this vacancy has already been published.
3. Select the Create button.
4. Select if this publication is going to be active by selecting an option from the Active drop down.
5. Select the Publication Type 'Internal Vacancy (Intranet)'.
   

Internal Vacancy (Intranet)	Internal Vacancy refers to the vacancy being published on the dashboard of the self service tool. This means any staff who access the self service tool will be able to apply for this vacancy.
Online Portal	Online Portal refers to the vacancy being published to the Online Portal. The Online Portal is in the public domain and maybe integrated into your website. People browsing your website may apply for this vacancy.
SEEK.com.au	SEEK.com.au refers to the vacancy being published on the SEEK website. Fee's and Charges may apply. Please see the article Publishing vacancies to Job Notice Boards for more information.
MyCareer.com.au	MyCareer.com.au refers to the vacancy being published on the MyCareer website. Fee's and Charges may apply. Please see the article Publishing vacancies to Job Notice Boards for more information.

1. Select the From Date. The vacancy will not appear on the Intranet until this day.
2. Select the To Date if known. The To Date will default to 1 month from the From Date if no value is entered.
3. Enter an Estimated Cost if known.
4. Select Save.
5. Check your Intranet to make sure your Vacancy has published the way you expected it to.
   To locate and the Job Listing on the Intranet, select the Human Resources TAB, and select View Internal Vacancies from the Quick Links dashboard panel.

Using Campaigns

Setting up campaigns in the Subscribe-HR Software can allow a user to report on and gauge how successful a recruitment campaign was. This however is not necessary to setup to be able to publish a vacancy.

1. Select the Recruitment TAB and select the Campaigns folder.
2. Select the 'create' button.
3. Enter the Name of the Campaign.
4. Provide a Start date for the Campaign.
5. Provide an End Date for the Campaign if known.
6. Select a manager for the Campaign if applicable.
7. Select the location that the Campaign is for.
8. Enter any notes.
9. Select the 'Save' button.

Assigning a vacancy to a campaign

1. Select the Recruitment TAB.
2. Select the Vacancy folder.
3. Select the Vacancy you wish to assign.
4. Locate the 'Campaign' drop down and select the desired Campaign.
5. Select the 'Save' button.