Certificates and Licences

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Applicant Certificates and Licences

Applicant Certificates and Licences can be used when an applicant submits an application offline and manual entry of the application is required.

In this instance you would create the applicant first if the applicant does not exist, and then create the applicant work history.

If an applicant has applied through the Online Portal, or Intranet most of these details may already be filled out for you, and the Certificates and Licences area can be used for comparing applicants, reports and record purposes.

By creating a Certificate and Licence check in the system you are creating what would become an official record and certifying that a check has been performed for the selected Applicant. For Team Dashboards. This information will flow through to the Employee Record if hired. You can confirm these records in the From Applicant Tab in the Compliance Widget in Team Dashboards. CVCheck information will be stored in this Sub Folder. The Mappings in the CVCheck APP, will link the CVCheck Package information into the relevant Sub Folder. If there is a CVCheck Order ID, the Check was done through CVCheck. If there is no Order ID it was done without CVCheck. Order ID will only appear if CVCheck is installed.

Manual Subscribe-HR checks information can be record for this item, through the relevant Widget (Vacancy Management Widget in Team Dashboards). Select the relevant "Action" to do this.

Creating Applicant Certificates and Licences

  1. After logging into the Subscribe-HR portal, select the Recruitment TAB.
  2. Select the Applicant folder.
  3. Select the desired applicant from the applicants list.
  4. Select the Certificates and Licences sub-folder.
  5. Select the [Add New Record] button.
  6. Fill in the fields.
  7. Select the [Save] button.

Mandatory fields are marked in bold, the Certificates and Licences record will not be saved unless mandatory fields are filled in first.

Certificates and Licences fields explained

Field Name Description
Current This checkbox is checked if the licence is still current
Certificate / Licence Type The certificate of licence the applicant holds.
Obtained Where Who provided the certificate or licence.
Date Obtained The date the licence was obtained by the applicant.
Expiry The expiry date of the licence held by the applicant.
Checked Date The date that the certificate and licence was checked.
Checked By The name of the person who checked the certificate and licence.
CVCheck ID ID related to CVCheck.
Notes Any notes on the certificate and licence can be entered here.
Attachments After the first save of the record the

attachments option will become available. Any documents, scanned

images of the certificate or licence can be stored here.

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