Subscribe-HR Wiki Help:Privacy policy

General Scope

This policy covers personally identifiable information collected or stored by Subscribe-HR on its servers in relation to the Subscribe-HR Wiki. Consistent with its Data Retention Policy, Subscribe-HR collects and retains the least amount of personally identifiable information needed.

The public and collaborative nature of the project

The Subscribe-HR Wiki is collaboratively developed by its users using the MediaWiki software. Anyone with Internet access (and not otherwise restricted from doing so) may edit the publicly editable pages of these sites with or without logging in as a registered user. By doing this, editors create a published document, and a public record of every word added, subtracted, or changed. This is a public act, and editors are identified publicly as the author of such changes. All contributions made to the Subscribe-HR Wiki, and all publicly available information about those contributions, are irrevocably licensed and may be freely copied, quoted, reused and adapted by third parties with few restrictions.

Purpose of the collection of private information

Subscribe-HR limits the collection of personally identifiable user data to purposes which serve the well-being of the project, including but not limited to the following:

To enhance the public accountability of the project. Subscribe-HR recognises that any system that is open enough to allow the greatest possible participation of the general public will also be vulnerable to certain kinds of abuse and counterproductive behaviour. Subscribe-HR and the project communities have established a number of mechanisms to prevent or remedy abusive activities. For example, when investigating abuse on a project, including the suspected use of malicious “sockpuppets” (duplicate accounts), vandalism, harassment of other users, or disruptive behaviour, the IP addresses of users (derived either from those logs or from records in the database) may be used to identify the source(s) of the abusive behaviour. This information may be shared by users with administrative authority who are charged by their communities with protecting the project.
To provide site statistics. Subscribe-HR statistically samples raw log data from users' visits. These logs are used to produce the site statistics pages; the raw log data is not made public.
To solve technical problems. Log data may be examined by developers in the course of solving technical problems and in tracking down badly-behaved web spiders that overwhelm the site.

Details of data retention

General expectations

IP and other technical information

The information in the Subscribe-HR Wiki is protected by Copyright. Any use of the information in this Wiki, to reverse engineer, or copy the Subscribe-HR Cloud HR Software will result in legal action.

Cookies

The sites set a temporary session cookie on a visitor's computer whenever a Project page is visited. Readers who do not intend to log in or edit may deny this cookie; it will be deleted at the end of the browser's session. More cookies may be set when one logs in to maintain logged-in status. If one saves a user name or password in one's browser, that information will be saved for up to 30 days, and this information will be resent to the server on every visit to the same Project. Contributors using a public machine who do not wish to show their username to future users of the machine should clear these cookies after use.

Page history

Edits or other contributions to an article, user pages and talk pages are generally retained forever. Removing text from an article does not permanently delete it. Normally, in projects, anyone can look at a previous version of an article and see what was there. Even if an article is "deleted", a user entrusted with higher level of access may still see what was removed from public view. Information can be permanently deleted by individuals with access to the Subscribe-HR servers, but aside from the rare circumstance when Subscribe-HR is required to delete editing-history material in response to a court order or equivalent legal process, there is no guarantee any permanent deletion will happen.

Access to and release of personally identifiable information

Access:' It is the policy of Subscribe-HR that personally identifiable data collected in the server logs, or through records in the database, or through other non-publicly-available methods, may be released by Subscribe-HR, in any of the following situations:

1. In response to a valid subpoena or other compulsory request from law enforcement,
2. With permission of the affected user,
3. When necessary for investigation of abuse complaints,
4. Where the information pertains to page views generated by a spider or bot and its dissemination is necessary to illustrate or resolve technical issues,
5. Where the user has been vandalizing articles or persistently behaving in a disruptive way, data may be released to a service provider, carrier, or other third-party entity to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers,
6. Where it is reasonably necessary to protect the rights, property or safety of Subscribe-HR, its users or the public.

Except as described above, Subscribe-HR policy does not permit distribution of personally identifiable information under any circumstances.

Third-party access and notifying registered users when receiving legal process: As a general principle, the access to, and retention of, personally identifiable data in all projects should be minimal and should be used only internally to serve the well-being of the projects. Occasionally, however, Subscribe-HR may receive a subpoena or other compulsory request from a law-enforcement agency or a court or equivalent government body that requests the disclosure of information about a registered user, and may be compelled by law to comply with the request. In the event of such a legally compulsory request, Subscribe-HR will attempt to notify the affected user within three business days after the arrival of such subpoena by sending a notice by email to the email address (if any) that the affected user has listed in his or her user preferences.

Subscribe-HR cannot advise a user receiving such a notification regarding the law or an appropriate response to a subpoena. Subscribe-HR does note, however, that such users may have the legal right to resist or limit that information in court by filing a motion to quash the subpoena. Users who wish to oppose a subpoena or other compulsory request should seek legal advice concerning applicable rights and procedures that may be available.

If Subscribe-HR receives a court-filed motion to quash or otherwise limit the subpoena as a result of action by a user or their lawyer, Subscribe-HR will not disclose the requested information until Subscribe-HR receives an order from the court to do so.

Registered users are not required to provide an email address. However, when an affected registered user does not provide an email address, Subscribe-HR will not be able to notify the affected user in private email messages when it receives requests from law enforcement to disclose personally identifiable information about the user.

Disclaimer

Subscribe-HR believes that maintaining and preserving the privacy of user data is an important value. This Privacy Policy, together with other policies, resolutions, and actions by Subscribe-HR, represents a committed effort to safeguard the security of the limited user information that is collected and retained on our servers. Nevertheless, Subscribe-HR cannot guarantee that user information will remain private. We acknowledge that, in spite of our committed effort to protect private user information, determined individuals may still develop data-mining and other methods to uncover such information and disclose it. For this reason, Subscribe-HR can make no guarantee against unauthorized access to information provided in the course of participating in the Subscribe-HR Wiki.