HR Tab Setting

HR SubTAB

General Section

The General Section in the Settings TAB allows you to configure the following settings:

Standard FTE Hours

Set the number of standard hours a Full Time Employee (FTE) works in a week.

Time Should Be Entered As Free Text

If set to Yes, then there will be no numerical validation done on Times entered into the system.

Reject Leave With Negative Leave Balances

If set to Yes, then Employees leave will not be allowed to become negative.
If set to No, then Employees leave will be allowed to become negative.

Can Apply For Long Service Leave

Set here whether Employees can apply for Long Service Leave via Subscribe-HR System. It can be set to:

• Blank
• Always
• 7 Years After Start Date
• 10 Years After Start Date

Employees Can Hold Multiple Jobs

If set to Yes, then Employees can have more than one job assigned to them in the system.
This will then also allow you to assign Multiple Salaries to those Jobs as well as Absences. In the Workforce Manager, you will be able to see all Jobs and Salaries assigned to employees.

Show All Employees On OrgChart

If set to Yes, then all Employees are shown on the Organisational Chart.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.

Dashboard Section

The Dashboard is a user interface that organises and presents information in a way that is easy to read & relevant to the Employee.

Display Leave Balances For

Select the Type of Leave Balances which can be displayed in the System. Example: Annual Leave, Sick Leave, Long Service Leave, RDO, Time in Lieu, etc.

Display Long Service Leave

Set here whether Employees can see their Long Service Leave. It can be set to:

• Blank
• Always
• 7 Years After Start Date
• 10 Years After Start Date

For Dashboard Security Permissions, please See: Dashboard Security Permissions

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.

Timesheets Section

Timesheets allows an Employee to enter the times they have worked. Timesheets are used when an Employee does not have a standard Working Hours Pattern.
Timesheet Settings allows you set-up your timesheet parameters:

Timesheet Type

This is used to define the Regularity of your Timesheet Process. Example: Weekly, Fortnightly

Week Start On

Set the week start Day for your Timesheet.

Track Time In Lieu

Set to Yes will allow you to submit Time in Lieu information into the Timesheet.

Enable Job Selection

Allows you to select a Job that relates to the Timesheet Entry.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.

Rostering Section

Rostering information, such as when an Employee is available for work, can be submitted by an Employee to their Manager.
Rostering Settings allows you to configure when an Employee must submit their Roster availability to their Manager, as well as when they must Confirm the Roster created by the Manager.

Availability Submission Cut Off

Set the cut off Day of Week & Time by which Employees must have their Working Availability given to their Manager.

Roster Confirmation Cut Off

Set the cut off Day of Week & Time by which Employees must confirm the Roster created by their Manager.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.

Expenses Section

Expense Claims are the reimbursement process of an Employee initiated expense. These costs include, but are not limited to, expenses incurred for travel and entertainment.
Expenses Settings allows you to configure what fields & functions are permitted on the Expense Claim Form screen.

Account Code Field

Select this check box if you want the Account Code Field on the Expense Claim Form screen.

Attachment Field

Select this check box if you want Attachments to be uploaded on the Expense Claim Form screen.

Display Tax Portion

Select this check box if you want to display the Tax Portion of amounts on the Expense Claim Form screen.

Tax Percentage

Specify the percentage amount of Tax. Example: 10%.

Tax Name

Enter the Name of this Tax. Example: GST.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.

Leave Accruals Section

Employee Leave can be configured to Accrue automatically and allows you to configure Leave Accrual information base on your leave rules and location requirements for those leave accruals.

Enable Leave Accruals

Enable Leave Accruals allows you to decide whether or not you want to set-up leave accrual in the system. There is an associated field on the employee object that allows you over-ride this setting per employee. This field is called Enable Leave Accruals. Add this field to your employee object layout to be able to utilise this setting.

Leave Accrual Units

Leave Accrual Units allows you to decide which units amounts you would like to use. Example: Hours.

Leave Transaction Profile

Leave Transaction Profile allow you to decide how you would like to Calculate the Accrual in relation to the totalling of accruals:

• Auto-Calculated
• Auto-Calculated (No Balances)
• Manual Entry
• Manual Entry (No Field Restrictions)

Enable FTE Accruals

This is normally a non-modifiable field which shows whether Full Time Employee Accruals are active.

Accrual Country Settings

Set the Country the Companies System will be based in.

Leave Period Date Type

Leave Period Date allows you to decide which date you would like to calculate from. Example: Anniversary Date, Company Date.

Last Accruals Calculation Date

Last Accrual Calculation date records when the last date was the was used for Accruals.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.