Schedule-an-interview

Schedule an Interview

Overview

The Schedule an Interview Tool allows Hiring Managers to setup interview times for the Vacancies that they manage. The applicant can

then select these interview times when applying for a vacancy.

Open Vacancy Scheduler

1. After logging into the Subscribe-HR select the Recruitment Module.
2. From the Tools Menu select Schedule an Interview.
3. This displays a weekly diary calendar with Timeslots to select.

Vacancy Interview Creation

1. Select the Vacancy of interest from the Vacancy Interview Selector.
2. Select a Timeslot on the Diary.
3. View a New Time-Slot pop-up with fields to populate in the below Table.
4. Select OK to create an Interview.
5. Select Close to abort the Interview creation.

Vacancy Timeslot Fields

Field Name	Description
Start Time	The Time the Interview is scheduled to Begin.
End Time	The Time the interview is scheduled to End.
Date	The date the interview has been schedule for.
Vacancy Name	Pre-populated from the Vacancy Selected.
Room	The room the interview is to occur in.
Log type	The way the Interview was logged.
Interview Type	The method used to conduct the interview.
Interviewer	Use the Selector to chose an Interviewer. Select Add to put to list, multiples allowed.
Applicant	Use the Selector to chose an Applicant. Select Add to put to list, multiples allowed.

Vacancy Interview Update

1. Select the Vacancy of interest from the Vacancy Interview Selector.
2. Select an Interview on the Diary.
3. View a Time-Slot pop-up with fields to update from the above Table.
4. Select OK to Update Interview Details
5. Select Close to abort the Interview update.

Vacancy Interview Delete

1. Select the Vacancy of interest from the Vacancy Interview Selector.
2. Select an Interview on the Diary.
3. View a Time-Slot pop-up.
4. Select Delete to remove
5. View a confirmation Pop-up.
6. Select OK to confirm the Deletion.
7. Select Close to abort the Deletion.

Email Applicants for Free Timeslots

1. Select the Button Email applicants for Free Timeslots.
2. View a pop-up with the free time-slots.
3. View the pending applicants that will be emailed to accept a timeslot.
4. Select Send Email to email to the applicants as listed.
5. Select Close to Abort the Email.

Duplicate weekly interviews

This option allows the duplication of this weeks interviews.

1. Select the Button Duplicate Weekly Interviews.
2. Select the Schedule Period to copy from.
3. Select OK to carry out the Duplication.
4. Select Cancel to abort the Duplication.

Diary Date Selectors

1. Select the Today Icon to change the focus of the Diary to Todays date.
2. Select the less than sign < to move the whole diary backwards one day at a time.
3. Select the greater than sign > to move the whole diary forwards one day at a time.