Expenses

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Employee Expenses

The Employee Expenses Form:

Creating Work Expenses Records

  1. After logging into Subscribe-HR, select the Human Resources TAB.
  2. Select the Employee folder.
  3. Select the desired employee.
  4. Select the Expenses Claim Form sub-folder.
  5. Select the create button.
  6. Fill in the fields. Date: Type: Ammount: Description.
  7. If you would like to add another Expense, click "Add New Line" on the bottom right of the form.
  8. Select the Submit or Update button.

Add Line Expenses.jpg
Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.

Expense Fields Explained

Field Name Description
Date The date of the Expense
Type The Expense type that is being claimed
Amount Dollar Amount of the Expense
Description Type in details about the Expense
Total Total Expense Claim
Submitted Date Date the Expense was Submitted for Authorisation
Status Whether the status is "Request", "Rejected", "Authorised", "Cancelled".

Note: If you are using the Expense Form to submit Authorisation to Managers (Employee to Manager), please activate the relevant Workflow/s. Speak to your Account Manager about this.
Expense.jpg
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