My Info Widget
From Subscribe-HR Wiki Help
Contents
My Info Dashboard Option
This User Tab Contains Widgets:
- 4 Small Information Display Widgets
- Company Policies
- Personal Details
- Time Off and Pay
- Timesheets
- Tasks and Notifications
- Time Off and Pay Management
- Performance
- Announcements
These widgets can be moved around in the Dashboard. They can also be removed from the Dashboard. This can be done in Maintenance --> Groups --> Permissions --> Select a Group and Go to Widgets.
My Info Widget - Personal Information
- Name
- Job
- Location
My Info Widget - Time off and Pay
- Name
- Job
- Location
My Info Widget - Tasks and Notifications
The Tasks and Notifications Widget allow users who have access to "Team Dashboards" to receive, send and interact with "Quick Tasks" and automatically triggered workflows. These Task and Notification items are also delivered into the "Inbox". "Quick Tasks" can be sent from, the "Start" option, or from the "Tasks and Notifications" Widget itself.
| Field Name | Description |
| Today | Shows the user what Tasks and Notifications for "Today". The numbers will indicate how many items are relevant. |
| Upcoming | Shows the user what Tasks and Notifications are "Upcoming". The numbers will indicate how many items are relevant. |
| Overdue | Shows the user what Tasks and Notifications are "Overdue". The numbers will indicate how many items are relevant. |
| Completed | Shows the user what Tasks and Notifications are "Completed". The numbers will indicate how many items are relevant. |
| My Sent Tasks | Shows the user what Tasks and Notifications have been sent by the user. The number will indicate how many items are relevant. |
| Filter | Allows the user to "Filter" their items by Tag or Filter: E.g. HR, Recruitment, Delegated etc. |
| Date Range | Search Tasks and Notifications by a specified Date Range. |
| Delegation | Allows User to Delegate Tasks and Notifications to their Manager. Managers will be able to delegate to other managers and/or system administrators. |
| + Quick Task | This allows the user to send a Task or Notification to another user or to themselves. The recipient list will indicate who their Manager is and HR users. |
| Search | Test Search e.g. Search on Task Name - Birthdate or Persons Name. |
| Task Name | Name of Task. E.g. Birthdate Reminder |
| Assigned To | User that the Task or Notification is assigned to. You can re-assign who the task is assigned to. This will send them the Task or Notification by clicking on the User Name / Icon |
| Due Date | The Date the Reminder is Due |
| Filter (column) | Filter tags selected against the task will appear under here. |
| Actions | Actions such as task approvals can be done through this selection. |
My Info Widget - Company Policies
Company Policies can be sent into the Employees Dashboard from: Onboarding, or when they are an Employee and a New Policy is created or an Existing Policy needs to be renewed. The reason for the new Policy Sign being delivered is defined against the Company Policy. The Company Policy Widget respects the User Group Permissions on the person accessing the system.
| Field Name | Description |
| Incomplete | Shows Policies for the User that are no yet Opened and Read |
| Completed | Show Policies that are Opened and Read |
| Filter | Allows for Filter to be formed based on: Opened, Unopened, Read, Unread |
| Select A Policy | Allows User to Select the Policy they want to see details on |
| Policy Name | The name of the Policy entered by the creator of the Policy |
| Opened | Tick showing if the person has Opened the Policy. This will automatically tick if this is done |
| Read | This will automatically tick once the Person has Agreed to the Policy after opening |
| Type | This show where the Policy relates to E.g. Onboarding, Existing Employee New Policy Update, New Employee, Auto Renew |
| Created | Date when the Policy was created for the Employee to Read and Agree too |
My Info Widget - Announcements and Acknowledgements
This widget allows for Employees to receive and view their relevant Announcements and Acknowledgements. Recipients can view relevant announcements, complete Surveys and view people who have been linked to their related Announcements and Acknowledgements..
| Field Name | Description |
| Announcement Tab | This tab displays all active and expired announcements posted by users. |
| Acknowledgement Tab | Clicking this tab will display all acknowledgements posted by users. |
| Active (Under Announcement Tab) | Displays all announcements that have not exceeded their expiry date. Number in brackets displays the total number of active announcements |
| Expired (Under Announcement Tab) | Displays all announcements that have exceeded their expiry date. Number in brackets displays the total number of expired announcements. |
| Search Title (Under Announcement Tab) | This is a free text field that you can use to filter down the list to specific wording you enter here. |
| Title (Under Announcement Tab) | This is the title of the created announcement. |
| Type (Under Announcement Tab) | This is the type of the announcement. E.g. Business Object, Highlight, People Related, Innovation, Policy. |
| Create Date (Under Announcement Tab) | This is the date and time the announcement was created. |
| Expire Date (Under Announcement Tab) | The announcement's expiry date. Once this date has come, the announcement will move over to the Expired section. |
| Acknowledgement (Under Announcement Tab) | Acknowledgements made to employees and/or locations and/or departments will display here. |
| Survey (Under Announcement Tab) | If a survey has been linked, you can click "Check Answers" to view the status of answered surveys. If no survey linked, "N/A" will display. |
| Create Acknowledgement (Under Acknowledgement Tab) | Top Right of the Widget. Starts the New Acknowledgement Wizard, for you to be able to create a new acknowledgement. This is also available from the "START" options |
| Search Keyword (Under Acknowledgement Tab) | This is a free text field which allows you to filter acknowledgement list down to specific keywords you enter here. |
| Create Date (Under Acknowledgement Tab) | This is the date and time the acknowledgement was created. |
| Keyword (Under Acknowledgement Tab) | Keywords entered upon creation of acknowledgement will display here as hashtags. |
| Likes (Under Acknowledgement Tab) | Clicking the "thumbs up" icon will Like the acknowledgement. The number beside it displays the total number of likes the acknowledgement has received. |
| Comments (Under Acknowledgement Tab) | Clicking the speech bubble icon will allow you to enter in comments related to the acknowledgement. The number beside it will display the total number of comments made against the acknowledgement. |
| Acknowledgement (Under Acknowledgement Tab) | Employees, locations and/or departments that have been acknowledged will display here. |
| Action (Under Acknowledgement Tab) | Use this dropdown to edit or delete acknowledgements. When you click Edit, you are able to edit the keywords of acknowledgement, the content and the acknowledged employees. |
Performance Management
This widget display information regarding performance reviews related to the logged in user.
| Field Name | Description |
| Reviews Tab | Clicking this tab will display all reviews related to the logged in user. |
| Active | Clicking this will display all currently active performance reviews. The number in brackets displays the total number of active reviews. |
| Completed | Clicking this will display all completed performance reviews. The number in brackets displays the total number of completed reviews. |
| Overdue | Clicking this will display all performance reviews that are incomplete and is past their due date. The number in brackets displays the total number of overdue performance reviews. |
| Not Started | Clicking this will display all reviews that have not been started by the employee. |
| Search | This is a free text field that allows user to filter down the list to specific keywords entered here. |
| ID | This is the ID of the deployed performance review. |
| Review Name | The name of the review will display here. |
| Employee | The step assignee will appear here. This will either be the logged in user or the other party. |
| Status | The current step of the review will appear highlighting the assignees to complete. A green tick will appear next to the assignees that have completed their task. The current step and step due date will also appear. |
| Due Date | The due date of the performance review will appear here |
| Progress | The percentage bar here represents the progress of the review starting from 0% (not started) to 100% (complete) |
| Action | Open Review - allow user to open and complete current performance step Reopen Step - allow user to reopen completed task on a completed step. This will display a popup with responder names. Simply tick the relevant step for the relevant responder. Force Start Next Step - allow user to force start the next step. |
| Goals Tab | Clicking into this tab will display all Goals and Performance Development Plans relating to the logged in employee. |
| + Create Goal | Clicking this will allow users to create goals for themselves. Goals will be created through the New Performance Goal wizard. |
| Active | Clicking this will display Goals that are set to an active status. The number in brackets displays the total number of Active Goals/PDP. |
| Completed | Clicking this will display all Goals that have been completed. The number in brackets displays the total number of Completed Goals/PDP. |
| Overdue | Clicking this will display all Goals that have not been completed and have passed their Due Date. The number in brackets displays the total number of Overdue Goals/PDP. |
| Not Started | Clicking this will display all Goals that have a Not Started status. The number in brackets displays the total number of Goals/PDP that have yet to be started. |
| Cancelled | Clicking this will display all Goals that have been cancelled. The number in brackets displays the total number of cancelled Goals. |
| Search Topic | This is a free text field that allows the user to filter down the list of Goals/PDP to specific keywords entered here. |
| Employee | Relevant employee's name will appear under here. |
| Related PDP | The related Performance Development plan will display here. |
| Goal Name | The name of the goal will display here. |
| Training | Related training record will be linked under here. |
| Status | The status of the goal will display here. This can be Incomplete, Complete or Cancelled. |
| Due Date | The goal's due date will appear here. |
| Action | This dropdown will allow user to edit their goals. |
| Catch-ups Tab | Clicking this will display all catch ups that have been organised within the system. |
| Active | XXXX |
| Upcoming | XXXX |
| Completed | XXXX |
| Search Topic | XXXX |
| Topic | XXXX |
| Employee | XXXX |
| Catch Up Date | XXXX |
| Action | XXXX |
Timesheets Management
This widget display information regarding all timesheets related to the logged in employee.
| Field Name | Description |
| In Progress Tab | Displays all saved but not submitted timesheets. Number in brackets outline the total number of "In Progress" timesheets. |
| Requested Tab | Displays all timesheets that have been submitted but are have yet to be authorised/rejected. Number in brackets outline the total number of pending timesheets. |
| Authorised Tab | Displays all timesheets that have been authorised by the authoriser. Number in brackets outline the total number of Authorised timesheets. |
| Rejected Tab | Displays all timesheets that have been rejected by the authoriser. Number in brackets outline the total number of Rejected timesheets. |
| Cancelled Tab | Displays all timesheets that have been cancelled. Number in brackets outline the total number of cancelled timesheets. |
| + Create Timesheet | Clicking this button will allow users to quickly create a timesheet through the New Timesheet Wizard. |
| Search by name | This is a free text field which allows you to specifically search for timesheets by employee name. |
| Name | Employee name will appear under here. |
| Period | Duration of timesheet will display here in DD/MM/YYY - DD/MM/YYYY format. |
| Submitted Date | The date the timesheet was submitted will appear under here. |
| Total Hours | Total number of hours recorded within the timesheet will appear under here. |
| Time Off | Total number of hours employee was away will appear here. |
| Authoriser | The name of the timesheet's authoriser will appear here. |
| Action | This dropdown allows user to perform either of the following: Cancel (only in "In Progress tab") - Cancel the timesheet View - View the timesheet |
