Organisational Chart

Using the Orgchart

About Orgchart

The 'Orgchart' is a workforce management tool designed to quickly and efficiently show the structure of an organisation, in regards to who reports to who. The Orgchart allows 'Person to Person' views and 'Job to Job' views. Person to person: Defined by the manager that is recorded against the Employee in the Employee Masterfile form in Subscribe-HR. Job to Job: Defined by which Job the Employees Job reports to. This is set-up on the Job Record in the Jobs Folder. The Orgchart will load all information for either the Job Chart or the Employee Chart depending on what is selected. When you Click on Orgchart from the Left Hand Navigation under "Tools" the first view that loads is the Top Down hierarchy. So the MD or CEO (Company Head) of the company will load with following reports appearing underneath. If your system is not with this Person to Person Reporting, this initial view will not load. You can still type in an Employees Name. Results will be returned. If the person does not have any reporting lines, not results will follow underneath e.g. Employees will not have any reports. If a line manager does not return reports underneath them, it means that Employees have not been linked to their manager. Link Employees to their manager by going into their main Employee Masterfile Record, and using the "Manager Reference" field to link the Employee to their Manager.

Types defined

Select "Employee Chart" at the top from the DropDown, to show Person to Person view which displays the reporting hierarchy of the organisation based on top down manager reporting. Each Orgchart box contains key information for that person. If a box is RED, it means that the person is leaving. This means that a leave date has been assigned to them in the leaver TAB on the Employee Masterfile record.

You can Assign a new manager to an Employee from the Orgchart. To do this Click on the Assign Manager blue text. Please note, if the person already has a manager and you use this option, a new manager will be created for the person.

Select "Job Chart" at the top from the DropDown to view Job to Job reporting hierarchy of the organisation. This is done by the position name followed by other key information. In the "Job Chart" view, you will be able to create a Vacancy directly from the Job Box. The number of people who hold that Job, will be shown if you click on the "Job Holder" blue text. If there are 0 Job Holders, the Job Box will be "RED".

NOTE: The Orgchart will respect permissions. So if you are a manager, you will only see people that you have permissions to see. For Job to Job. If you don't have access to Jobs, you will not be able to see Job to Job Reporting.

How to use Orgchart

Steps
1. After logging into the Subscribe-HR Cloud HCM Platform, navigate to the Tools section which is located on the left hand side of the main navigation.
2. Click on the 'Orgchart' option on the left under "Tools".
3. Select either "Employee Chart" or "Job Chart".
4. Once selection is made, the Whole Orgchart will load. You can Click the "PDF" button to print the Orgchart. You can select the "Expand All" text at the top of the screen, on the right of the "Search Box" to list the whole Orgchart.
5. Search by typing the Employees name or Job Title into the 'Search Box'.

7. If you want to use the Assign Manager option in the 'Employee Chart'. Click on 'Assign Manager' and then choose the manager you wish to Assign.
If you wish to Create a Vacancy or view Job Holders, use the "Job Chart" option and then either Click on the "Create Vacancy" text or Click on the "Job Holder" Text. Internet Explorer uses 'Save Picture As..'