Talent Cubes

Overview

Talent Cubes can be created to allow you to capture applicant details automatically from your Subscribe-HR Job Board (Recruitment Microsite) and then group them in specific Talent Cubes. They are added when they apply for a particular Job or if they send an Expression of Interest through the Subscribe-HR Jobs Board. Talent Cubes are set-up based around definitions. If the definition is met by the Applicant/User there is a match between the Applicant/User and the definition, they are then put into the Talent Cube. There are two standard Talent Cubes: "Job Alerts" and "Äpplicants". If you wish to set-up any other Talent Cubes including an individual definition e.g. Expression of Interest, follow the steps below.

Creating Talent Cubes

This is the starting point for the creation of a Talent Cube.

1. After logging into Subscribe-HR, select the Recruitment Module.
2. Select the More Tab, select Talent Cubes.
3. Select the Add new record button.
4. Enter the Talent Cube Name you would like to create.
5. Enter a Description if required.
6. Select the Save button.

Setting the Definition

The definition is the way you set the fields of interest to capture Applicants. Once the definition is created any Applicants that match will automatically be assigned to the Talent Cube.

1. From the listed Talent Cubes, Select the Talent Cube of interest.
2. Select Definition Tab.
3. Change the Query name if required. This should already be populated from the Talent Cube name.
4. Select the Definition Drop Down this has the below set of options.
5. Select the Drop Down value in the Comparison Selector if required.
6. Enter any search values into the input field.
7. Select Add to have extra definition elements. These can be added with AND/OR logic.

See below Table for an explanation of the Query fields.

Option Name	Description
Everywhere	Adds a free text search on the entire SHR system, Applicants, Employees and Job Alerts.
Blank	Adds the Talent Cube without definition
System Fields	Allows the selection of single fields to compare on. The comparison selector values will adjust accordingly.
Input Field	Adjusted according to the type of field selected
Comparison Selector for a Drop Down Field	This will display the Code Library Drop Down values from the field selected.
Comparison Selector for a Text Field	This will display the options Contains and Not contains. The default is Contains.
Comparison Selector for a Number Field	This will display the options Contains and Not contains. The default is Contains.
Comparison Selector for a Date Field	This will display the options Before and After. The default is After.
Comparison Selector for a Number Field	This will display the options True and False. The default is True.
Comparison Selector for an Attachment Field	This will display the options Attached and Not Attached. The default is Attached.

Talent Cube Applicants Tab

When you select a Talent Cube and then view the Applicants Tab, you will see all the applicants that belong to that specific Talent Cube. Fields viewable in this area are:

1. View the Applicant Name. If you click on the Applicant name you will be taken to the Applicant Masterfile.
2. View the Applicants most Recent Cover Letter and Resume.
3. Search Resumes based on key word searching. Note, if the Applicants are under a Key Words search, these "Key Words' will be listed against their records.
4. View Ratings. Rating can be recorded against Applicants Manually. The rating allows you to select highly rated Applicants for future communication.
5. View Last Score. The score is obtained from their latest application.
6. View Average Score. This is an Average of all scores for all Applications.
7. Number of Applications. This shows you the number of Applications the Applicant has had.
8. Number of Talent Cubes. This shows the number of Talent Cubes the Applicant is in.
9. View History. If you click on this link it will take you through to the Path, which contains all contact history for the Applicant.

Talent Cube Search Box

1. Show/Hide Talent Cube Definition Displays or Hides the Talent Cube Definition as a set of text statements.
2. Show Search Box. This is a repeat of the Talent Cube definition options but performed against the existing Talent Cube Applicants.

Talent Cube Actions

Once you have collected your Applicants, then you can perform operations on the records you select. This is done via the below set of actions.

Applicant Selection

1. All the actions require the selection of Applicants prior to performing the action.
2. The Select All check Box is available next to the Name field.
3. The below actions assume you have selected the Applicants of interest.

Send Email Action

This action allows you to send general emails to Applicants either individually or in bulk.

1. Select the Actions Drop Down and then select Send Email.
2. Populate the email template with fields: From Selector, Subject, Message.
3. Select Send to email the people selected.
4. Select Cancel to Abort the email.

Drop into Vacancy Action

Once you have found an applicant(s) of interest, this action will allow you to copy the applicant(s) into Vacancy Manage to proceed with the recruitment process.

1. Select the Actions Drop Down and then select Drop into Vacancy.
2. View a Drop into Vacancy pop-up.
3. Select the Vacancy of interest from the Drop-Down.
4. Select Drop and the Applicants are copied into the Vacancy.
5. Select Cancel to Abort the Action.

Copy/Move to another Talent Cube Action

If you wish to establish a Talent Cube to collect People from an already established Talent Cube you can do so with the below Action. For example if you have emailed or phone screened applicants who are interested from an existing Talent Cube, you could Copy or Move these Applicants to a New Talent Cube called Screened.

1. Select the Actions Drop Down and then select Copy/Move to another Talent Cube.
2. View a Copy/Move to another Talent Cube pop-up.
3. Select the Copy or Move option from the Drop Down.
4. Select the Talent Cube of interest.
5. Select Ok.
6. View a pop-up to confirm the People to Action.
7. Select OK.
8. The Applicants can then be viewed in the other Talent Cube.
9. Select Cancel in either Pop-Up to Abort the Action.

Talent Cubes Job Alerts

If an Applicant submits a Job Alert, they are recorded in "Job Alerts" Talent Cube. Please see Job Alerts section of the e-Recruitment set-up document which can be obtained from your account manager. A person can submit sign-up to a Job Alert without being an Applicant. An Applicant can sign-up for a "Job Alerts" and can be in an Applicant "Talent Cube" and a "Job Alert" Talent Cube. Talent Cube history is also stored against the Applicant Record under "Talent Cube History". The "Path" in the Applicant Sub-Folder, records the very first contact that the Person/Applicant has with the system. For example, if they are not yet an Applicant, and they sign-up for a Job Alert, this will record them in the "Job Alert" Sub-Folder. If they then become an Applicant e.g. they apply for an active Vacancy, the very first contact they had with Subscribe-HR (sign-up for Job Alert) will be recorded as the first entry in their "Path". The second entry in their "Path" will be the record of their first Vacancy Application. The purpose of the path is to track the contact history of each Applicant so you can see what type of interactions successfully hired Applicants have with the e-Recruitment system/process.

Talent Cube View History to Applicant Path

The View History link will allow you to access any contact History that you have had with the applicant either whilst they are applying for a Vacancy or through Talent Cubes.

Talent Cube Rating and Flagging

Rating and Flagging can be used to Highlight Talent that you may or may not want to deal with in the future. The Flags are flexible in terms of how they are used by you. E.g. Red - No Need for Future Contact (Serial Applicant). Green - Great Prospect.