Certificates and Licences

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Applicant

Creating Certificates and Licences for an Employee

1. After logging into the Subscribe-HR portal, select the Human Resources TAB
2. Select the Employee folder.
3. Select the desired employee.
4. Select the Certificates and Licenses sub-folder.
5. Select the create button.
6. Fill in the fields.
7. Select the Save button.

Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.

Certificate and Licences fields explained

Field Name	Description
Date Achieved	The date the certificate or licence was achieved
Certificate / Licence Type	The certificate or licence that the employee has obtained. If this does not appear in this drop down, you will have to create this certificate and licence from the code library.
Cost	The cost of obtaining the certificate or licence.
Expiry	The date, if there is an expiry date on the certificate or licence.
Previous Employment	Select if the certificate or licence was obtained when at a previous employer.
Obtained Where	The institute where the certificate or licence was obtained.
Notes	Any notes on the employee or certificate and licence
Cost Centre 1	Select the cost centre responsible for the cost of the certificate or licence. The cost centre fields appear only if a value is entered into the cost field.
Cost Centre 1 Percentage	Enter the percentage that cost centre 1 will be responsible for.
Cost Centre 2	Select the cost centre responsible for the cost of the certificate or licence, if there are multiple cost centres responsible. The cost centre fields appear only if a value is entered into the cost field.
Cost Centre 2 Percentage	Enter the percentage that cost centre 2 will be responsible for.
Attachments	Attachments field only appears after the first save of the record. Select the Click here to upload, to upload a document, or scanned image of the certificate or licence.