Revision as of 06:26, 22 April 2013

Employee Absence

The Employee Absence area is where all employee absences are recorded.
Workplace Incidents can be linked to absences, and reports can be run for absence patterns to get a full picture. Please note that if an Employee has Multiple Jobs, and You Select Part Day, you will be able to Select the Job, the Absence Relates to.

Creating an Employee Absence Record for an Employee

1. After logging into Subscribe-HR, select the Human Resources TAB
2. Select the Employee Folder.
3. Select the desired employee.
4. Select the Absence SubFolder.
   Before creating an Absence record for the employee, ensure that the employee has working hours assigned!
5. Select the [Add new record] button.
6. Select the Start Date of the Absence.
7. Select the Finish Date of the Absence.
   If the finish date of the absence is not exactly known then enter the Absence for the day only and add additional absence records later.
8. Select the Absence Reason. This will cause the Absence to be deducted from the appropriate leave balances.
9. If Absence Reason is Maternity Leave or Parental Leave, you then also get the option Dependant Related to Absence.
10. If Absence Reason is a type of Sick Leave, you then also get the options Dependant Related to Absence, Doctors Certificate, Illness Type, Self Certified.
11. Select Unpaid Leave. If Yes is selected then no leave is deducted from the balance.
12. Enter any Comments
13. Select the Absence Status. Example: Request, Decline, Authorised, Cancelled
14. Select the [Save] button.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.