Vacancy Management Tool

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This tool is part of the new E-Recruitment Module.
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{{page.name: Core Human Resources: Vacancy Management Tool - Subscribe-HR Wiki}}
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{{page.head: Vacancy Management Tool}}
  
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This section is  to replace the manage option of the existing Vacancy Tab.
 
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In the Look-up window is displayed the applicants and field values Score(auto), Score(manual), Repeat/Undesirable
 
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This tool has five options across the menu bar.
 
  
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* Action
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__TOC__
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* Progress To
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* Auto Progress
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* Position
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* Step
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'''Action:'''
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=Vacancy Management Tool=
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This is the set of options that can be performed on the applicants, either one or many at a time.
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These options are hard-coded in the back-end.
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The set of options here are:
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Unsuccessful , Position Filled , Position Filled (No Email) , Withdrawn , Hired , Forward , Create Employee , Send Email , Interview
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'''Progress To:'''
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==Overview==
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This option allows you to takes applicants to the next stage of the interview process.
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The vacancy Management Tool is for use in manageing all vacancies that are available
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The set of options here are:
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to a particular Recruitment Officer Login.
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Interview 1, Interview 1 + schedule interview, Interview 1 + no email, Interview 1 + schedule interview + no email, Offer
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These options are hard-coded in the back-end.
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===Vacancy===
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# Select the Vacancy of interest from the drop-down list.
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# View the group of applicants that have applied for this Vacancy.
  
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'''Auto Progress.'''
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===Step===
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This Button loads a pop-up, which is applies to each step that the applicant is at.
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# Select the step in the Vacancy of interest.
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The Features in the pop-up are.
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# View the group of applicants that relate to this Step.
  
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'''Based on:''' This determines the method of determining the auto-progression. Which are Auto-Score, Manual Score, Both Average, Both Sum.
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===Auto Progress===
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Next Step: This option allows us to select the next step the auto-complete goes to from this step. The set of drop-down options
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This option enables the progress of applicants based on the criteria selected.
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# Select, Based on, to determine the method of autoprogression.
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# Select Auto Score   to use this value for auto progress.
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# Select Manual Score to use this value for auto progress.
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# Select Both, Average. to use an average value of Auto and Manual Score.
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# Select Both,Sum. to use the sum of Auto and Manual Score.
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# Select Next Step field and select the step of interest.The set of drop-down options
 
varies here based on the step the application is at.
 
varies here based on the step the application is at.
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Progress: This option sets the number of applicants that are be be progressed. This can either be an actual number or a percentage.
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# Select Progress to either progress a certain percentage or Number of applicant.
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'''Applicants:'''
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# Select Ok  to perform the selected actions.
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The applicants that are in this stage at the moment are shown.
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# Select Cancel to not perform auto-progress.
  
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The heading for the applicants are  shown with their scores for each of these values.
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===Vacancy Management Fields===
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Name Auto Manual Average Sum
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The below Table is an explanation of the fields on the Vacancy Management Tool.
  
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'''Position:'''
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Field Name Description
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This selector is used when the Tool is in Standalone mode where all Vacancies are selectable in the drop-down list.
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Applicant
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Displays the applicants First name and Surname as a link to expand applicant details.
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See View Applicant Actions below.
  
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'''Step:''' This option shows the applicants that are in the currently selected step.
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Score(auto)
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(Incomplete), Acknowledge, Interview 1, Offer
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Displays the Automatic score from filling in the questionaire.
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Score(manual),
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Displays the manually allocated score to the applicant.
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Repeat/Undesirable
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Displays if the applicant is a repeat or has been marked undesirable.
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===View Applicant Actions===
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Once you have opened the applicant record you can perform the below actions.
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# Select the email address to open an email from local machine.
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# View the applicant Phone number to call.
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# Select View Resume to display the resume linked to this application.
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# Select Record Cost to create an applicant cost record.
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# Select Export Summary to download a PDF export of the application.
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===Action===
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This is the set of tasks that can be performed on the applicants, either one or many at a time.
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# Select one of the following options Unsuccessful, Position Filled , Position Filled (No Email), Withdrawn , Hired , Forward ,
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Create Employee , Send Email , Interview.
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===Progress To===
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# Select to move selected applicants to the next stage of the interview process.
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# The set of options selectable are: Interview 1, Interview 1 + schedule interview, Interview 1 + no email, Interview 1 + schedule
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interview + no email, Offer.
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# These options are setup in the recruitment workflow for the Vacancy.
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===Progress/Reject Button===
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# Select the applicants of interest to Progress.
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# Select the Progress button to move the applicant to the next stage of the Recruitment Process.
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# This will move the applicant based on the Workflow that has been assigned to the vacancy.
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===Reject Button===
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# Select the applicants of interest to Reject.
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# Select the Reject button.
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# A pop-up will

Revision as of 06:51, 21 July 2014


Vacancy Management Tool

Overview

The vacancy Management Tool is for use in manageing all vacancies that are available to a particular Recruitment Officer Login.

Vacancy

  1. Select the Vacancy of interest from the drop-down list.
  2. View the group of applicants that have applied for this Vacancy.

Step

  1. Select the step in the Vacancy of interest.
  2. View the group of applicants that relate to this Step.

Auto Progress

This option enables the progress of applicants based on the criteria selected.

  1. Select, Based on, to determine the method of autoprogression.
  2. Select Auto Score to use this value for auto progress.
  3. Select Manual Score to use this value for auto progress.
  4. Select Both, Average. to use an average value of Auto and Manual Score.
  5. Select Both,Sum. to use the sum of Auto and Manual Score.
  6. Select Next Step field and select the step of interest.The set of drop-down options

varies here based on the step the application is at.

  1. Select Progress to either progress a certain percentage or Number of applicant.
  2. Select Ok to perform the selected actions.
  3. Select Cancel to not perform auto-progress.

Vacancy Management Fields

The below Table is an explanation of the fields on the Vacancy Management Tool.

Field Name Description Applicant Displays the applicants First name and Surname as a link to expand applicant details. See View Applicant Actions below.

Score(auto) Displays the Automatic score from filling in the questionaire.

Score(manual), Displays the manually allocated score to the applicant.

Repeat/Undesirable Displays if the applicant is a repeat or has been marked undesirable.


View Applicant Actions

Once you have opened the applicant record you can perform the below actions.

  1. Select the email address to open an email from local machine.
  2. View the applicant Phone number to call.
  3. Select View Resume to display the resume linked to this application.
  4. Select Record Cost to create an applicant cost record.
  5. Select Export Summary to download a PDF export of the application.


Action

This is the set of tasks that can be performed on the applicants, either one or many at a time.

  1. Select one of the following options Unsuccessful, Position Filled , Position Filled (No Email), Withdrawn , Hired , Forward ,

Create Employee , Send Email , Interview.

Progress To

  1. Select to move selected applicants to the next stage of the interview process.
  2. The set of options selectable are: Interview 1, Interview 1 + schedule interview, Interview 1 + no email, Interview 1 + schedule

interview + no email, Offer.

  1. These options are setup in the recruitment workflow for the Vacancy.

Progress/Reject Button

  1. Select the applicants of interest to Progress.
  2. Select the Progress button to move the applicant to the next stage of the Recruitment Process.
  3. This will move the applicant based on the Workflow that has been assigned to the vacancy.

Reject Button

  1. Select the applicants of interest to Reject.
  2. Select the Reject button.
  3. A pop-up will
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