Difference between revisions of "Certificates and Licences"
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| − | == | + | ==Certificates and Licences== |
| − | + | Certificates and Licences allow you to record any certificates and licences the employee may have obtained. This will also allow you to perform reporting and comparisons against other employees. | |
===Creating Certificates and Licences for an Employee=== | ===Creating Certificates and Licences for an Employee=== | ||
Revision as of 03:37, 27 April 2010
Contents
Certificates and Licences
Certificates and Licences allow you to record any certificates and licences the employee may have obtained. This will also allow you to perform reporting and comparisons against other employees.
Creating Certificates and Licences for an Employee
- After logging into the Subscribe-HR portal, select the Human Resources TAB
- Select the Employee folder.
- Select the desired employee.
- Select the Certificates and Licenses sub-folder.
- Select the create button.
- Fill in the fields.
- Select the Save button.
Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.
Certificate and Licences fields explained
| Field Name | Description |
| Date Achieved | The date the certificate or licence was achieved |
| Certificate / Licence Type | The certificate or licence that the
employee has obtained. If this does not appear in this drop down, you will have to create this certificate and licence from the code library. |
| Cost | The cost of obtaining the certificate or licence. |
| Expiry | The date, if there is an expiry date on the certificate or licence. |
| Previous Employment | Select if the certificate or licence was obtained when at a previous employer. |
| Obtained Where | The institute where the certificate or licence was obtained. |
| Notes | Any notes on the employee or certificate and licence |
| Cost Centre 1 | Select the cost centre responsible for the cost
of the certificate or licence. |
| Cost Centre 1 Percentage | Enter the percentage that cost centre 1 will be responsible for. |
| Cost Centre 2 | Select the cost centre responsible for the cost
of the certificate or licence, if there are multiple cost
centres responsible. |
| Cost Centre 2 Percentage | Enter the percentage that cost centre 2 will be responsible for. |
| Attachments | Attachments field only appears after the first
save of the record. |
Certificate and Licence Type
If the Certificate and Licence type does not appear in the drop down, you will need to create the Certificate and Licence type in the code library before continuing.
Adding values to an existing Code Library
- Select the Maintenance TAB.
- Select the Code Library folder.
- You will see a list of Library Codes, locate the Certificate / Licences Type and select it.
- Select the Codes subfolder from the left menu.
- Select the create button.
- Enter the value into the Code name field.
- Select the Save button.
Fields marked in bold are mandatory and must be filled in before the benefit can be saved
Code Fields Explained
| Field Name | Description |
| Selected by Default | If you want this value to be the default in the drop down then check this field. |
| Code | System recognised code name.
|
| Code name | The value you wish to appear in the drop down |
| Code short name | |
| Code numeric representation | |
| Other name | |
| Category code |
