Recording Applicant Entries
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(→Core-Recruitment Outlook Plugin) |
(→Applicant Fields Explained) |
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===Manually Creating an Applicant Entry=== | ===Manually Creating an Applicant Entry=== | ||
# After logging into the Subscribe-HR portal, select the Recruitment TAB. | # After logging into the Subscribe-HR portal, select the Recruitment TAB. | ||
| − | # Select the Applicant Folder and select the | + | # Select the <b>Applicant</b> Folder and select the <b>[Add New Record]</b> button. |
| − | # Enter details about the Applicant in the fields provided.<br> Field labels marked as bold are mandatory and need to be filled in before selecting the | + | # Enter details about the Applicant in the fields provided.<br> Field labels marked as bold are mandatory and need to be filled in before selecting the <b>[Save]</b> button.<br> Please see the Applicant Fields Explained table below for more information on the fields. |
| − | # When completed select the | + | # When completed select the <b>[Save]</b> button. |
===Applicant Fields Explained=== | ===Applicant Fields Explained=== | ||
| Line 18: | Line 18: | ||
<tr> | <tr> | ||
<td width="173">Title</td> | <td width="173">Title</td> | ||
| − | <td width="515"> | + | <td width="515">This is the applicants title</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td height="23" width="173">First Name</td> | <td height="23" width="173">First Name</td> | ||
| − | <td height="23" width="515"> | + | <td height="23" width="515">The applicants first name</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Surname</td> | <td width="173">Surname</td> | ||
| − | <td width="515"> | + | <td width="515">The applicants surname</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td height="20" width="173">Middle Name</td> | <td height="20" width="173">Middle Name</td> | ||
| − | <td height="20" width="515"> | + | <td height="20" width="515">The applicants middle name</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Known As</td> | <td width="173">Known As</td> | ||
| − | <td width="515"> | + | <td width="515">The applicants alias</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Gender</td> | <td width="173">Gender</td> | ||
| − | <td width="515"> | + | <td width="515">The applicants gender</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Other Names</td> | <td width="173">Other Names</td> | ||
| − | <td width="515"> | + | <td width="515">The applicants other name</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Birth Date</td> | <td width="173">Birth Date</td> | ||
| − | <td width="515"> | + | <td width="515">The applicants date of birth from the date |
picker</td> | picker</td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173" height="25">Mobile</td> | <td width="173" height="25">Mobile</td> | ||
| − | <td width="515" height="25"> | + | <td width="515" height="25">The applicants mobile number. Team Dashboard Users. If using SMS, Mobile Prefix will be added to the Mobile field. To enable sending SMS.</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Email</td> | <td width="173">Email</td> | ||
| − | <td width="515"> | + | <td width="515">The applicants email address</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Drivers Licence</td> | <td width="173">Drivers Licence</td> | ||
| − | <td width="515"> | + | <td width="515">The applicants drivers licence</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Current Status</td> | <td width="173">Current Status</td> | ||
| − | <td width="515"> | + | <td width="515">The applicants currents status</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173" height="25">Nationality</td> | <td width="173" height="25">Nationality</td> | ||
| − | <td width="515" height="25"> | + | <td width="515" height="25">The applicants nationality</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Date Available</td> | <td width="173">Date Available</td> | ||
| − | <td width="515"> | + | <td width="515">The date the applicant can start work</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Hours Available</td> | <td width="173">Hours Available</td> | ||
| − | <td width="515"> | + | <td width="515">The hours the applicant can work</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Salary Required</td> | <td width="173">Salary Required</td> | ||
| − | <td width="515"> | + | <td width="515">The applicants salary requirements</td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Referred by</td> | <td width="173">Referred by</td> | ||
| − | <td width="515"> | + | <td width="515">The name of the referral source</td> |
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="173">Vacancy</td> | ||
| + | <td width="515">The name of the Vacancy the Applicant applied for</td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Applicant Source</td> | <td width="173">Applicant Source</td> | ||
| − | <td width="515"> | + | <td width="515">Is the applicant an internal or external |
applicant</td> | applicant</td> | ||
</tr> | </tr> | ||
| Line 97: | Line 101: | ||
<tr> | <tr> | ||
<td width="173">Receive Vacancy Updates</td> | <td width="173">Receive Vacancy Updates</td> | ||
| − | <td width="515"> | + | <td width="515">Does the applicant wish to receive vacancy |
updates</td> | updates</td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="173">Resume/CV</td> | ||
| + | <td width="515">If uploaded during the application process, a copy of the Applicant's Resume/CV will appear (or can be added) here.</td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="173">Cover Letter</td> | ||
| + | <td width="515">If uploaded during the application process, a copy of the Applicant's Cover Letter will appear (or can be added) here.</td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="173">Area/s of Interest</td> | ||
| + | <td width="515">If included during the application process/as part of their Applicant profile, area/s of interest will appear (or can be added) here.</td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="173">Picture URL</td> | ||
| + | <td width="515">If included during the application process/as part of their Applicant profile, a link to a photo will appear (or can be added) here.</td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Notes</td> | <td width="173">Notes</td> | ||
| − | <td width="515"> | + | <td width="515">Any notes on the Applicant</td> |
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="173">Facebook Profile URL</td> | ||
| + | <td width="515">If included during the application process/as part of their Applicant profile, a link to their Facebook profile will appear (or can be added) here.</td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="173">Twitter Profile URL</td> | ||
| + | <td width="515">If included during the application process/as part of their Applicant profile, a link to their Twitter profile will appear (or can be added) here.</td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="173">LinkedIn Profile URL</td> | ||
| + | <td width="515">If included during the application process/as part of their Applicant profile, a link to their LinkedIn profile will appear (or can be added) here.</td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="173">Talent Pools</td> | <td width="173">Talent Pools</td> | ||
| − | <td width="515">Multi Select Talent Pools that you would like to assign the Applicant to</td> | + | <td width="515">Multi-Select Talent Pools that you would like to assign the Applicant to</td> |
</tr> | </tr> | ||
</table> | </table> | ||
| − | === | + | <!--===Core-Recruitment Outlook Plugin=== |
The Subscribe-HR e-recruitment Outlook Plugin allows users who have set-up the Plugin, to pass CV and Cover Letter from Outlook inbox's to the Subscribe-HR Recruitment module. If you right click on the e-mail then Select the Subscribe-HR link, there is an option to create an applicant in the recruitment module. You will be asked to login using your user name and password, then to fill in First Name, Last Name, Email address. Then to select which Vacancy the user applied for. This will then link the Applicant to the Vacancy. | The Subscribe-HR e-recruitment Outlook Plugin allows users who have set-up the Plugin, to pass CV and Cover Letter from Outlook inbox's to the Subscribe-HR Recruitment module. If you right click on the e-mail then Select the Subscribe-HR link, there is an option to create an applicant in the recruitment module. You will be asked to login using your user name and password, then to fill in First Name, Last Name, Email address. Then to select which Vacancy the user applied for. This will then link the Applicant to the Vacancy. | ||
<br> | <br> | ||
| Line 146: | Line 178: | ||
# Fill out the fields required. | # Fill out the fields required. | ||
# Select ok to create the applicant. | # Select ok to create the applicant. | ||
| − | + | --> | |
[[File:subscribehr_logo.gif]] | [[File:subscribehr_logo.gif]] | ||
Latest revision as of 00:10, 7 September 2022
Manually Creating an Applicant Entry
- After logging into the Subscribe-HR portal, select the Recruitment TAB.
- Select the Applicant Folder and select the [Add New Record] button.
- Enter details about the Applicant in the fields provided.
Field labels marked as bold are mandatory and need to be filled in before selecting the [Save] button.
Please see the Applicant Fields Explained table below for more information on the fields. - When completed select the [Save] button.
Applicant Fields Explained
| Field Name | Description |
| Title | This is the applicants title |
| First Name | The applicants first name |
| Surname | The applicants surname |
| Middle Name | The applicants middle name |
| Known As | The applicants alias |
| Gender | The applicants gender |
| Other Names | The applicants other name |
| Birth Date | The applicants date of birth from the date picker |
| Mobile | The applicants mobile number. Team Dashboard Users. If using SMS, Mobile Prefix will be added to the Mobile field. To enable sending SMS. |
| The applicants email address | |
| Drivers Licence | The applicants drivers licence |
| Current Status | The applicants currents status |
| Nationality | The applicants nationality |
| Date Available | The date the applicant can start work |
| Hours Available | The hours the applicant can work |
| Salary Required | The applicants salary requirements |
| Referred by | The name of the referral source |
| Vacancy | The name of the Vacancy the Applicant applied for |
| Applicant Source | Is the applicant an internal or external applicant |
| Receive Newsletter | does the applicant wish to receive the newsletter |
| Receive Vacancy Updates | Does the applicant wish to receive vacancy updates |
| Resume/CV | If uploaded during the application process, a copy of the Applicant's Resume/CV will appear (or can be added) here. |
| Cover Letter | If uploaded during the application process, a copy of the Applicant's Cover Letter will appear (or can be added) here. |
| Area/s of Interest | If included during the application process/as part of their Applicant profile, area/s of interest will appear (or can be added) here. |
| Picture URL | If included during the application process/as part of their Applicant profile, a link to a photo will appear (or can be added) here. |
| Notes | Any notes on the Applicant |
| Facebook Profile URL | If included during the application process/as part of their Applicant profile, a link to their Facebook profile will appear (or can be added) here. |
| Twitter Profile URL | If included during the application process/as part of their Applicant profile, a link to their Twitter profile will appear (or can be added) here. |
| LinkedIn Profile URL | If included during the application process/as part of their Applicant profile, a link to their LinkedIn profile will appear (or can be added) here. |
| Talent Pools | Multi-Select Talent Pools that you would like to assign the Applicant to |
