Compliance Management Wizard

Revision as of 04:05, 13 September 2021

Compliance Management Wizard

Compliance Management Navigation Functionality

There are multiple navigation options available to you throughout the Compliance Management Wizard. These navigation options are outlined below.

1. START - the "START" button at the top right-hand side of the Dashboard [The top right of your screen] is how you launch all Wizards. Click "Start" and this will launch a Wizard popup window containing a navigation menu. This is where all your Wizard interaction options exist. The Wizards available to you in this menu are based on your Permissions.
2. View - to View a particular Wizard click on the downward pointing arrow on the right-hand side of the menu. Scroll down, choose the Wizard you want to View, then click 'Select.'
3. Select - select enables you to choose (and move into) your chosen Wizard (from the main Wizard dropdown menu).
4. Create New - allows you to create a New Record within a particular Wizard (where relevant).
5. Create - allows you to 'save' a New Record you've created.
6. Edit - allows you to Edit a Record.
7. Save - allows you to Save a Record.
8. Delete - allows you to Delete a Record.
9. Previous - allows you to go back one step.
10. Clear - allows you to clear content from the form fields in a Wizard. Note: clicking clear will remove the content from ALL the fields in that Wizard.
11. Submit - allows you to Submit the data or Record/s you've added into a Wizard.
12. Close - allows you to Close the Wizard you've been working in. Note: Closing a Wizard before completing it will result in a loss of the data you've input into data fields. You will be shown a popup window with a warning asking you to confirm your action before the data is lost.
13. Search - a Search window will appear in the top right corner of the Wizard popup if relevant (E.G. Where there is a list of Folders within a Wizard). Search enables you to search for a specific Folder within a Wizard.
14. Next - to navigate through items in a drop-down menu, click on the downward pointing arrow on the right-hand side of the menu. Scroll down, choose the item you want, then click 'Next' to progress to the next window.
15. Breadcrumbs - on the bottom left of the Wizard popup window, you will see a 'Breadcrumb' (for example 'Start > My Info'). This Breadcrumb enables you to go back to previous steps in the process by clicking on your preferred choice. Breadcrumbs give you more flexibility about which stage of the Wizard you want to 'go bacc' to (E.G. it is more flexible than just choosing 'Previous' which limits you to going back only one step in the process).

NOTE: There is a 6MB file limit on all files that are uploaded into Subscribe-HR's Team Dashboards System. Please ensure that large files are compressed/reduced and that the file size is less than 6MB (the smaller the file size, the better).

How to Trigger the Compliance Management Wizard

You can trigger the Compliance Management Wizard from the Wizard popup menu:

1. Select "START" at the top right-hand side of the Dashboard [The top right of your screen].
2. Click on the downwards pointing arrow (right-hand side of the popup window) to open the dropdown list.
3. Scroll down and click on the "Compliance Management" option then click "Select."

Compliance Management Wizard Steps

1. Compliance type – use the dropdown menu to specify which type of compliance record you’re creating. The options are:

• Certificates & Licences.
• Background Checks.
• Education & Qualifications.

For the Certificates & Licences Option, the Wizard Steps are as follows:
2. Certificate / Licence Owner – select the Employee from the dropdown.
3. Certificate / Licence Type – select the Certificate / Licence Type from the dropdown. 4. Obtained Where – specify where the Certificate / Licence was obtained.
5. Date Achieved – specify the date on which the Certificate / Licence was achieved.
6. Expiry Date – specify the date on which the Certificate / Licence expired/s.
7. Cost – if known, specify the cost of the Certificate / Licence.
8. Attach Certificate – attached a copy of the certificate/licence.
9. Notes – record any relevant notes regarding this Employee’s Certificate / Licence.
10. Summary – the final screen for the Certificate / Licence Wizard option is a summary of all your choices throughout the Wizard. Check and confirm that all the correct information has been captured. If you need to make changes, use “Previous” (bottom right of Wizard) to trace your steps back through the Wizard, and then use “Next” (bottom right of Wizard) to return to the final summary page once all changes have been made. When you’re ready to complete Wizard click “Submit.”
11. Success – if your Compliance Wizard has been submitted correctly, you will see a success message. If not, you will see an error message. If you see an error message, please retrace your steps back through the Wizard and correct any issues. Otherwise, please contact support.

For the Education & Qualifications Option, the Wizard Steps are as follows:
2. Employee – select the Employee from the dropdown.
3. Education Type – select the Education Type from the dropdown.
4. Institution – specify the Institution through which the Education / Qualification was obtained.
5. Date Started – specify the date on which the Education / Qualification was started.
6. Date Finished – specify the date on which the Education / Qualification was finished.
7. Graduation Date – specify the date on which the Employee graduated with that Education / Qualification.
8. Cost – if known, specify the cost of the Education / Qualification.
9. Qualification Type – select the qualification type from the dropdown.
10. Attach Certificate – attached a copy of the certificate/licence.
11. Notes – record any relevant notes regarding this Employee’s Certificate / Licence.
12. Summary – the final screen for the Certificate / Licence Wizard option is a summary of all your choices throughout the Wizard. Check and confirm that all the correct information has been captured. If you need to make changes, use “Previous” (bottom right of Wizard) to trace your steps back through the Wizard, and then use “Next” (bottom right of Wizard) to return to the final summary page once all changes have been made. When you’re ready to complete Wizard click “Submit.”
13. Success – if your Compliance Wizard has been submitted correctly, you will see a success message. If not, you will see an error message. If you see an error message, please retrace your steps back through the Wizard and correct any issues. Otherwise, please contact support.

For the Background Checks Option, the Wizard Steps are as follows:
2. Check Date – specify the date on which the Background Check was conducted.
3. Check Type – select the Check Type from the dropdown.
4. Check Results – select the Check Results from the dropdown.
5. Check By – specify the name of the Employee who conducted the Background Check.
6. Notes – record any relevant notes regarding this Employee’s Certificate / Licence.
7. Cost – if known, specify the cost of the Background Check.
8. Summary – the final screen for the Background Check Wizard option is a summary of all your choices throughout the Wizard. Check and confirm that all the correct information has been captured. If you need to make changes, use “Previous” (bottom right of Wizard) to trace your steps back through the Wizard, and then use “Next” (bottom right of Wizard) to return to the final summary page once all changes have been made. When you’re ready to complete Wizard click “Submit.”
9. Success – if your Compliance Wizard has been submitted correctly, you will see a success message. If not, you will see an error message. If you see an error message, please retrace your steps back through the Wizard and correct any issues. Otherwise, please contact support.