Difference between revisions of "Certificates and Licences"

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__TOC__
 
__TOC__
  
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==Applicant Vacancies==
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=Certificates and Licences=
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Applicant
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Certificates and Licences allow you to record any certificates and licences the employee may have obtained. This will also allow you to perform reporting and comparisons against other employees.
  
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===Creating Certificates and Licences for an Employee===
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==Creating Certificates and Licences for an Employee==
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# After logging into the Subscribe-HR portal, select the Human Resources TAB
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# After logging into the Subscribe-HR portal, select the <b>Human Resources</b> TAB
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# Select the Employee folder.
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# Select the <b>Employee</b> Folder.
 
# Select the desired employee.
 
# Select the desired employee.
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# Select the '''Certificates and Licenses''' sub-folder.
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# Select the <b>Certificates and Licenses</b> SubFolder.
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# Select the '''create''' button.
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# Select the [Add new record] button.
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#  
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# Fill in the fields.
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# Select the [Save] button.
  
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<b>Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.</b>
  
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# Select the <b>Create</b> button.
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===Certificate and Licences fields explained===
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# Fill in the fields.
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<table border="1" width="100%" id="table3" cellspacing="0">
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# Select the <b>Save</b> button.
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<tr>
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<b>Mandatory fields are marked in bold, the question will not be saved unless mandatory fields are filled in first.</b>
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<td width="232"><b><font face="Arial" size="2">Field Name</font></b></td>
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<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
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</tr>
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<tr>
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<td width="232">Date Achieved</td>
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<td width="458">The date the certificate or licence was achieved</td>
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</tr>
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<tr>
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<td height="23" width="232">Certificate / Licence Type</td>
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<td height="23" width="458">The certificate or licence that the employee has obtained. If this does not appear in this drop down, you will have to create this certificate and licence from the code library.</td>
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</tr>
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<tr>
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<td width="232">Cost</td>
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<td width="458">The cost of obtaining the certificate or licence.</td>
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</tr>
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<tr>
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<td width="232">Expiry</td>
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<td width="458">The date, if there is an expiry date on the certificate or licence.</td>
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</tr>
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<tr>
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<td width="232">Previous Employment</td>
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<td width="458">Select if the certificate or licence was obtained when at a previous employer.</td>
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</tr>
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<tr>
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<td width="232">Obtained Where</td>
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<td width="458">The institute where the certificate or licence was obtained.</td>
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</tr>
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<tr>
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<td width="232">Notes</td>
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<td width="458">Any notes on the employee or certificate and licence</td>
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</tr>
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<!-- <tr>
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<td width="232">&nbsp;</td>
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<td width="458">&nbsp;</td>
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</tr>
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<tr>
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<td width="232">Cost Centre 1</td>
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<td width="458">Select the cost centre responsible for the cost of the certificate or licence.<br>
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The cost centre fields appear only if a value is entered into the cost field.</td>
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</tr>
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<tr>
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<td width="232">Cost Centre 1 Percentage</td>
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<td width="458">Enter the percentage that cost centre 1 will be responsible for.</td>
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</tr>
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<tr>
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<td width="232">Cost Centre 2</td>
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<td width="458">Select the cost centre responsible for the cost of the certificate or licence, if there are multiple cost centres responsible.<br>
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The cost centre fields appear only if a value is entered into the cost field.</td>
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</tr>
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<tr>
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<td width="232">Cost Centre 2 Percentage</td>
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<td width="458">Enter the percentage that cost centre 2 will be responsible for.</td>
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</tr>-->
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<tr>
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<td width="232">Attachments</td>
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<td width="458">Attachments field only appears after the first save of the record.<br>
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Select the Click here to upload, to upload a document, or scanned image of the certificate or licence.</td>
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</tr>
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</table>
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===Certificate and Licence Type===
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If the Certificate and Licence type does not appear in the drop down, you will need to create the Certificate and Licence type in the <b>Code Library</b> before continuing.
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===Adding values to an existing Code Library===
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Select this link [[Adding-data-to-the-lookup-table#Adding_values_to_an_existing_Code_Library|Adding values to an existing Code Library]] and select <b>Certificate / Licences Type</b> from the list of Library Codes.
  
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===Vacancies fields explained===
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<br><br>[[File:subscribehr_logo.gif]]
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<table border="1" width="700px" id="table3" cellspacing="0">
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<tr>
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<td width="232"><b><font face="Arial" size="2">Field Name</font></b></td>
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<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
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</tr>
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<tr>
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<td width="232">Applied Date</td>
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<td width="458">Date the applicant applied for the vacancy</td>
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</tr>
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<tr>
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<td height="23" width="232">Vacancy Name</td>
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<td height="23" width="458">The vacancy the applicant applied
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for</td>
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</tr>
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<tr>
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<td width="232">Agency</td>
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<td width="458">The agency who put this applicant forward</td>
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</tr>
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<tr>
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<td width="232">Source</td>
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<td width="458">Where the applicant originated from</td>
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</tr>
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<tr>
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<td width="232">Publication</td>
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<td width="458">What publication did the applicant come through
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if any</td>
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</tr>
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<tr>
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<td width="232">Last Interview Date</td>
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<td width="458">Date the applicant was last interviewed</td>
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</tr>
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<tr>
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<td width="232">Recruitment Costs Start Date</td>
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<td width="458">&nbsp;</td>
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</tr>
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<tr>
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<td width="232">Unsuccessful Reason</td>
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<td width="458">&nbsp;</td>
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</tr>
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</table>
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<br>
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[[File:subscribehr_logo.gif]]
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Latest revision as of 01:20, 22 April 2013

Certificates and Licences

Certificates and Licences allow you to record any certificates and licences the employee may have obtained. This will also allow you to perform reporting and comparisons against other employees.

Creating Certificates and Licences for an Employee

  1. After logging into the Subscribe-HR portal, select the Human Resources TAB
  2. Select the Employee Folder.
  3. Select the desired employee.
  4. Select the Certificates and Licenses SubFolder.
  5. Select the [Add new record] button.
  6. Fill in the fields.
  7. Select the [Save] button.

Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.

Certificate and Licences fields explained

Field Name Description
Date Achieved The date the certificate or licence was achieved
Certificate / Licence Type The certificate or licence that the employee has obtained. If this does not appear in this drop down, you will have to create this certificate and licence from the code library.
Cost The cost of obtaining the certificate or licence.
Expiry The date, if there is an expiry date on the certificate or licence.
Previous Employment Select if the certificate or licence was obtained when at a previous employer.
Obtained Where The institute where the certificate or licence was obtained.
Notes Any notes on the employee or certificate and licence
Attachments Attachments field only appears after the first save of the record.
Select the Click here to upload, to upload a document, or scanned image of the certificate or licence.

Certificate and Licence Type

If the Certificate and Licence type does not appear in the drop down, you will need to create the Certificate and Licence type in the Code Library before continuing.

Adding values to an existing Code Library

Select this link Adding values to an existing Code Library and select Certificate / Licences Type from the list of Library Codes.



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