Adding data
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__TOC__ | __TOC__ | ||
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| + | =Code Library= | ||
==Introduction to the Code Library== | ==Introduction to the Code Library== | ||
| − | The Code Library, otherwise known as a | + | The <b>Code Library</b>, otherwise known as a <b>Lookup Table</b> is where the values in most of the drop downs can be found, updated and added to.<br> |
| − | <br> | + | |
| − | + | There are a limited number of <b>Code Libraries that should NOT be Modified</b>.<br>These are marked as being underlined in the Code Library list.<br> | |
| − | There are a limited number of Code Libraries that | + | |
| − | <br> | + | |
| − | + | ||
<b>The Code Libraries that cannot be modified are:</b> | <b>The Code Libraries that cannot be modified are:</b> | ||
| − | + | * Element Types | |
| − | + | * Message types | |
| − | + | * Nationality | |
| − | + | * Leave Accrued | |
| − | < | + | <!--below started to add all underlined Code Libraries... but there are over 100 |
| + | * Gender | ||
| + | * Applicant Source | ||
| + | * System Actions | ||
| + | * Object Relationship Type | ||
| + | * Boolean Display Type | ||
| + | * Boolean Dropdown Options | ||
| + | * Element Permissions | ||
| + | * Work Pattern Type | ||
| + | * Performance Review Type | ||
| + | * Week Days | ||
| + | * Leave Units | ||
| + | * Leave Units No Accrual | ||
| + | * Form Behaviour | ||
| + | * . . . --> | ||
| + | |||
===Code Library Essentials=== | ===Code Library Essentials=== | ||
We recommend that you setup the following code libraries before using the system: | We recommend that you setup the following code libraries before using the system: | ||
| − | <table border="1" width=" | + | <table border="1" width="100%" id="table1" cellspacing="0"> |
<tr> | <tr> | ||
<td width="130"><font face="Arial" size="2"><b>Category</b></font></td> | <td width="130"><font face="Arial" size="2"><b>Category</b></font></td> | ||
| Line 40: | Line 55: | ||
<td width="200"><font face="Arial" size="2">Business Area</font></td> | <td width="200"><font face="Arial" size="2">Business Area</font></td> | ||
<td width="270"><font face="Arial" size="2">Human Resources TAB > Jobs</font></td> | <td width="270"><font face="Arial" size="2">Human Resources TAB > Jobs</font></td> | ||
| − | |||
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| − | |||
| − | |||
</tr> | </tr> | ||
<tr> | <tr> | ||
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<td width="200"><font face="Arial" size="2">Company Property Condition</font></td> | <td width="200"><font face="Arial" size="2">Company Property Condition</font></td> | ||
<td width="270"><font face="Arial" size="2">Human Resources TAB > Property</font></td> | <td width="270"><font face="Arial" size="2">Human Resources TAB > Property</font></td> | ||
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| − | |||
| − | |||
</tr> | </tr> | ||
<tr> | <tr> | ||
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<td width="200"><font face="Arial" size="2">Risk Assessment Results</font></td> | <td width="200"><font face="Arial" size="2">Risk Assessment Results</font></td> | ||
<td width="270"><font face="Arial" size="2">Human Resources TAB > Risks</font></td> | <td width="270"><font face="Arial" size="2">Human Resources TAB > Risks</font></td> | ||
| − | |||
| − | |||
| − | |||
| − | |||
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</tr> | </tr> | ||
<tr> | <tr> | ||
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</tr> | </tr> | ||
</table> | </table> | ||
| − | + | ||
===Adding values to an existing Code Library=== | ===Adding values to an existing Code Library=== | ||
| − | # Select the Maintenance TAB. | + | # Select the <b>Maintenance</b> TAB. |
| − | # Select the Code Library | + | # Select the <b>Code Library</b> Folder. |
# You will see a list of Library Codes, locate the desired Library Code and select it. | # You will see a list of Library Codes, locate the desired Library Code and select it. | ||
| − | # Select the Codes | + | # Select the <b>Codes</b> SubFolder from the left menu. |
| − | # Select the | + | # Select the [Create] button. |
# Enter the value into the <b>Code name</b> field. | # Enter the value into the <b>Code name</b> field. | ||
| − | # Select the Save button. | + | # Select the [Save] button. |
| − | <b> | + | <b>Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.</b> |
| − | + | ||
| − | + | ||
===Code Fields Explained=== | ===Code Fields Explained=== | ||
| − | <table border="1" width=" | + | <table border="1" width="100%" id="table1" cellspacing="0"> |
<tr> | <tr> | ||
<td width="150"><b><font face="Arial" size="2">Field Name</font></b></td> | <td width="150"><b><font face="Arial" size="2">Field Name</font></b></td> | ||
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<td width="150"><font face="Arial" size="2">Code</font></td> | <td width="150"><font face="Arial" size="2">Code</font></td> | ||
<td width="550"><font face="Arial" size="2">System recognised code name. | <td width="550"><font face="Arial" size="2">System recognised code name. | ||
| − | |||
The code field should be unique and not have any spaces in the name | The code field should be unique and not have any spaces in the name | ||
| − | entered. <br> | + | entered.<br><i><b>Example: fulltime</b> NOT <b>Full Time</b></i><br> |
| − | + | ||
This field is auto-generated if left blank.</font></td> | This field is auto-generated if left blank.</font></td> | ||
</tr> | </tr> | ||
| Line 154: | Line 150: | ||
</tr> | </tr> | ||
</table> | </table> | ||
| − | + | ||
===Adding New Code Libraries=== | ===Adding New Code Libraries=== | ||
| − | The purpose of adding new code libraries to the system is when there is a need for a new drop down or multi option box on a screen. | + | The purpose of adding new code libraries to the system is when there is a need for a new drop down or multi option box on a screen.<br> |
| − | <br> | + | The newly create code library defines what will appear in this drop down or multi option box.<br> |
| − | The newly create code library defines what will appear in this drop down or multi option box. | + | # Select the <b>Maintenance</b> TAB. |
| − | <br> | + | # Select the <b>Code Library</b> Folder. |
| − | # Select the Maintenance TAB. | + | |
| − | # Select the Code Library | + | |
# You will see a list of Library Codes. | # You will see a list of Library Codes. | ||
| − | # Select the | + | # Select the [Create] button. |
# Enter the name of the field you wish to add into the <b>Library entry name</b> field. | # Enter the name of the field you wish to add into the <b>Library entry name</b> field. | ||
| − | # You can provide a | + | # Select <b>Sorting order</b>. |
| − | # Select the | + | # You can provide a Description if you wish to. |
| − | + | # Select the [Save] button. | |
| + | |||
<b>To enter codes into this Code Library</b> | <b>To enter codes into this Code Library</b> | ||
| − | # Select the <b>Codes</b> | + | # Select the <b>Codes</b> SubFolder from the left menu. |
| − | # Select the | + | # Select the [Create] button. |
# Enter the value into the <b>Code name</b> field. | # Enter the value into the <b>Code name</b> field. | ||
| − | # Select the Save button. | + | # Select the [Save] button. |
| − | + | ||
| − | [[File:subscribehr_logo.gif]] | + | <br><br>[[File:subscribehr_logo.gif]] |
Revision as of 04:42, 17 April 2013
Contents
[hide]Code Library
Introduction to the Code Library
The Code Library, otherwise known as a Lookup Table is where the values in most of the drop downs can be found, updated and added to.
There are a limited number of Code Libraries that should NOT be Modified.
These are marked as being underlined in the Code Library list.
The Code Libraries that cannot be modified are:
- Element Types
- Message types
- Nationality
- Leave Accrued
Code Library Essentials
We recommend that you setup the following code libraries before using the system:
| Category | Code Library Name | Related Function |
| Jobs | Department | Human Resources TAB > Jobs |
| Division | Human Resources TAB > Jobs | |
| Business Area | Human Resources TAB > Jobs | |
| Benefits | Benefit Name | Human Resources TAB > Benefits |
| Benefits Type | Human Resources TAB > Benefits | |
| Benefits Provider | Human Resources TAB > Benefits | |
| Property | Company Property Condition | Human Resources TAB > Property |
| Risks | Risk Priority | Human Resources TAB > Risks |
| Risk Assessment Classification | Human Resources TAB > Risks | |
| Risk Assessment Results | Human Resources TAB > Risks | |
| Cost Centres | Cost Centre | Human Resources TAB > Jobs |
Adding values to an existing Code Library
- Select the Maintenance TAB.
- Select the Code Library Folder.
- You will see a list of Library Codes, locate the desired Library Code and select it.
- Select the Codes SubFolder from the left menu.
- Select the [Create] button.
- Enter the value into the Code name field.
- Select the [Save] button.
Mandatory fields are marked with Red Asterisk, the record will not be saved unless mandatory fields are filled in first.
Code Fields Explained
| Field Name | Description |
| Selected by Default | If you want this value to be the default in the drop down then check this field. |
| Code | System recognised code name.
The code field should be unique and not have any spaces in the name
entered. |
| Code name | The value you wish to appear in the drop down |
| Code short name | |
| Code numeric representation | |
| Other name | |
| Category code |
Adding New Code Libraries
The purpose of adding new code libraries to the system is when there is a need for a new drop down or multi option box on a screen.
The newly create code library defines what will appear in this drop down or multi option box.
- Select the Maintenance TAB.
- Select the Code Library Folder.
- You will see a list of Library Codes.
- Select the [Create] button.
- Enter the name of the field you wish to add into the Library entry name field.
- Select Sorting order.
- You can provide a Description if you wish to.
- Select the [Save] button.
To enter codes into this Code Library
- Select the Codes SubFolder from the left menu.
- Select the [Create] button.
- Enter the value into the Code name field.
- Select the [Save] button.
