Latest revision as of 01:18, 5 July 2024

The Agency Portal - Job Board access for Agencies

The Agency Portal is designed for Recruitment Agencies to be able to manage their applicants, submit applicants, and apply for jobs on behalf of the applicant. This is done through the Subscribe-HR Job Board (e-Recruitment Portal).

Logging into the Agency Portal

1. Select the Login button.
2. Enter the email address that you registered with.
3. Enter the password that you registered with.
4. Select the Login button.
   

Overview

After logging in you should see List Jobs, My Applicants, My Applications and Agency Profile.
My Applicants is the area that you enter your applicants particulars, upload Cover Letters and Resumes.
You must enter an applicant before you can apply for any jobs advertised.
My Applications is the area where you will see Applicants, the Jobs they have applied for and the stage they are upto in the recruitment process.
Agency Profile is the area where you can update any Agency Particulars, such as contact name and phone numbers.

My Applicants

1. Select the My Applicants TAB
2. Select the Create New hyperlink
3. Fill in the fields about the applicant.
4. Select the Save button.

My Applicants fields explained

It is important to note that the Applicant will not receive emails directly from the system.
Agencies will receive the email indicating if they have been progressed through the recruitment process.

Uploading Resumes and Cover Letters

To Upload a Resume please ensure the file that is being uploaded is in the format of DOC, DOCX, PDF, RTF or ODT

1. Select the Click here to upload
2. You will be presented with a window to browse for the file.
3. Select the file and select the Open button.

Education

To add education details about the applicant select the add hyperlink.

1. Fill in the details.
2. Select the Save button.
3. To delete the education record select the x next to the particular record.
4. To edit the education record select the pen next to the particular record.

Education and Qualification fields explained

Work History

To add work history details about the applicant select the add hyperlink.

1. Fill in the details.
2. Select the Save button.
3. To delete the work history record select the x next to the particular record.
4. To edit the work history record select the pen next to the particular record.

Work History fields explained

Referees

To add Referees for the the applicant select the add hyperlink.

1. Fill in the details.
2. Select the Save button.
3. To delete the referees record select the x next to the particular record.
4. To edit the referees record select the pen next to the particular record.

Referees fields explained

Certificates and Licences

To add Certificates and Licences for the the applicant select the add hyperlink.

1. Fill in the details.
2. Select the Save button.
3. To delete the Certificates and Licences record select the x next to the particular record.
4. To edit the Certificates and Licences record select the pen next to the particular record.

Certificates and Licences fields explained

Applying for Jobs

1. Select the My Applicants TAB.
2. Select the Apply button.
3. Select the Job the applicant is applying for.
4. At this point you can select the Complete later option if you do not have all
   the details about the applicant. A record will appear in the My Applications list with a status of incomplete.
5. If you wish to apply for the job now select the Next button.
6. You will see at the top of the screen the Recruitment Steps, the next
   button will step you through these steps.
7. You maybe asked some questions before being able to submit the application.
   Answer any questions and select the NEXT button.
8. You will be asked to confirm if you wish to submit the application for the job. Select the APPLY button.

At any stage before selecting Apply you can select the complete later
option and come back to the application.

Withdrawing a Job Application

You can only withdraw a job application that has been submitted and has the status pending.
Applications for jobs that have not been submitted cannot be withdrawn.

1. Select the My Applications TAB.
2. Select the Application you wish to withdraw.
3. Select the Withdraw button.

My Applications

My Applications is the area where you will see Applicants, the Jobs they have applied for and the stage they are upto in the recruitment process.
You can withdraw an application by selecting the application and clicking the withdraw button.

Agency Profile

To update your agency details

1. Select the Agency profile TAB
2. Fill in the details.
3. Select the Save button.

Agency Filter

Agencies can be set-up to only see Vacancies that have been assigned to them. This can be done by:

1. Selecting Maintenance
2. Selecting On-line Portal Settings
3. Tick the "Enable Agency Filtering" Check Box

br This will then enable a multi-select field un the Vacancy Masterfile page.