System Administrator Dashboard (SA) Dashboard Widgets
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<tr> | <tr> | ||
<td width="206"><font face="Arial" size="2">Start Date</font></td> | <td width="206"><font face="Arial" size="2">Start Date</font></td> | ||
| − | <td width="484"><font face="Arial" size="2">Based on | + | <td width="484"><font face="Arial" size="2">Based on Quartely Billing</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="206"><font face="Arial" size="2">End Date</font></td> | <td width="206"><font face="Arial" size="2">End Date</font></td> | ||
| − | <td width="484"><font face="Arial" size="2">End of | + | <td width="484"><font face="Arial" size="2">End of Quarterly Billing</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
| − | <td width="206"><font face="Arial" size="2"> | + | <td width="206"><font face="Arial" size="2">Signed Number/font></td> |
| − | <td width="484"><font face="Arial" size="2">Number | + | <td width="484"><font face="Arial" size="2">Number of Employees signed on when Contract Started</font></td> |
</tr> | </tr> | ||
<tr> | <tr> | ||
| − | <td width="206"><font face="Arial" size="2">Current GAP Number</font></td> | + | <td width="206"><font face="Arial" size="2">Previous Employees</font></td> |
| − | <td width="484"><font face="Arial" size="2">Number | + | <td width="484"><font face="Arial" size="2">Number of Employees in the Previous Period - Quarterly</font></td> |
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="206"><font face="Arial" size="2">Current Employees</font></td> | ||
| + | <td width="484"><font face="Arial" size="2">Current Employee Active Number</font></td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="206"><font face="Arial" size="2">GAP Number</font></td> | ||
| + | <td width="484"><font face="Arial" size="2">Based on Contracted Employee Number and the + or - based on this on this period</font></td> | ||
| + | </tr> | ||
| + | <tr> | ||
| + | <td width="206"><font face="Arial" size="2">GAP Price Per Employee</font></td> | ||
| + | <td width="484"><font face="Arial" size="2">Based on Current Price Per Employee</font></td> | ||
</tr> | </tr> | ||
<tr> | <tr> | ||
<td width="206"><font face="Arial" size="2">GAP Cost</font></td> | <td width="206"><font face="Arial" size="2">GAP Cost</font></td> | ||
| − | <td width="484"><font face="Arial" size="2"> | + | <td width="484"><font face="Arial" size="2">Based on the most recent Period. Calculated in arrears</font></td> |
</tr> | </tr> | ||
</table> | </table> | ||
Revision as of 06:02, 1 February 2024
Contents
System Summary Dashboard
To Navigate to this Dashboard and the Widgets (and access System Summary information) follow these steps:
- Click on Dashboard ---> Home (In the menu on the left-hand side of the system/screen).
- Click on the "Dashboards Menu" Dropdown (the second dropdown menu from the top of the system/screen).
- Scroll down and select "System Summary."
- When the System Summary Dashboard opens, scroll down to the Widget you need to view.
This Dashboard contains the following Widgets:
1. 4 Small Information Display Widgets:
- Leavers.
- Active employees.
- Excess data.
- SA Users.
2. 9 Large Information Display Widgets:
- SA Solution Summary.
- SA System Summary.
- SA Billing Summary.
- SA GAP Summary.
- SA Users Summary.
- SA SMS Summary.
- SA Disk Space Summary.
- SA Inactive Records Summary.
- SA Service Order Summary.
These widgets can be moved around in the Dashboard. The large Widgets can also be removed from the Dashboard. This can be done in Maintenance --> Groups --> Permissions --> Select a Group and Go to Widgets.
SA Solution Summary
This widget allows System Administrator Users to see key information based on the amount of data being processed by Subscribe-HR. E.g. Vacancies, Applicants, Employee etc.
| Field Name | Description |
| Total Applicants | Total Number of Applicants managed. Since System Implementation |
| Total Vacancies | Total Number of Vacanices managed. Since System Implementation |
| Total Onboarding | Total Number of people Onboarded. Since System Implementation |
| Total Crossboarding | Total Number of people Crossboarded. Since System Implementation |
| Total Offboarding | Total Number of people Offboarded. Since System Implementation |
| Total Employees | Total Number of Employees including Leavers. Since System Implementation |
| Total SHaRe Canvases | Total Number of SHaRe Canvses - Surveys in the system. Regardless of type |
| Total Performance Reviews | Total Number of Performance Reviews Conducted |
| Total Leavers | Total number of people who have left the business but are in the system marked as "Leavers". |
SA System Summary
The SA System Summary widget shows key System stats to to with over usage of other key part of the system including: Number of user Logins. Number of Workflows Sent etc.
| Field Name | Description |
| Standard Workflows | Standard Number of Workflows that come with the system |
| Custom Workflows | Workflows that have been set-up for you or ones that your users have created that are not standard |
| Total Workflows | Addition of Standard + Customer Workflow. Showing Total |
| Custom Reports | Total Number of Reports that have been Written outside of the Standard Reports |
| Standard Reports | Total Number of Standard Reports that come with the system |
| Total Workflows Sent | Number of Workflows sent out by the system |
| Total Logins | Total Number of Logins into the system |
| Total Custom Fields | Number of user fields that have been added into the system over and above the fields that come with the system as standard |
| Total Custom Objects | Total Number of Objects that have been added, over and above the standard Objects that come with the system |
SA Billing Summary
The SA System Summary widget shows key System stats to to with over usage of other key part of the system including: Number of user Logins. Number of Workflows Sent etc.
| Field Name | Description |
| ID | System Generated ID |
| Period Start | Billing Period. Based on Month by Month Recording. Snapshot. Based on Contract Start. |
| Period End | Monthly Period based on Contract Start. |
| Active Employees | Number of Active Employees in the Period. |
| Inactive Employees | Number of Inactive Employees in the Period |
| Excess Data | Excess Data in the Period. Which is based on Excess over the standard allocation provided at no charge |
| Number of SA Users | Total Number of SA User |
SA GAP Summary
Recording of GAP information which is based on what you signed up at and what the number of Employees Active are either above or below that for the quarterly period - each period from Contract Signing. Average of the + and -.
| Field Name | Description | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| ID | ID of the Bill for that Period | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Start Date | Based on Quartely Billing | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| End Date | End of Quarterly Billing | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Signed Number/font></td> | Number of Employees signed on when Contract Started</td>
</tr> | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Previous Employees</td> | Number of Employees in the Previous Period - Quarterly</td>
</tr> | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Current Employees</td> | Current Employee Active Number</td>
</tr> | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| GAP Number</td> | Based on Contracted Employee Number and the + or - based on this on this period</td>
</tr> | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| GAP Price Per Employee</td> | Based on Current Price Per Employee</td>
</tr> | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| GAP Cost</td> | Based on the most recent Period. Calculated in arrears</td>
</tr> </table> SA - SA User SummaryShows the Number SA System Admin Users.
SA SMS SummaryShows all of the SMS purchases. There are two buttons available on the Top Left of this Widget. One is to Activate Auto Top-up which turns to Cancel Auto Top-up if the Auto Top-up is on. The other is Buy SMS Credit. If you press the Buy SMS Credit Button, you will be able to Purchase SMS's. The initial activation of the SMS function needs to be done through the Activation Hub. Via the Push Notifications Widget. Once SMS is activated. These buttons will appear. If you press the Green Button. "Buy SMS Credits" button, you will be able to purchase SMS Credits. Min Purchase is 1,000 = $140.00. This is based on each SMS costing 14c. Please note we do not refund unused SMS Credits. You can schedule an Auto Top-up via the Screen where you make each purchase. If you tick the "Auto Top-up" Checkbox, you can define the parameter that Top-up is trigger from. Top-up Credit which is a min of 1,000. This means that this amount will be purchased when the Top-up Credit Trigger is reached. E.g. When Top-up credit Trigger of 100 sms is reached, Auto Top-up with another X Top up Credits (Min 1,000 SMS). To Cancel Auto Top up Click the Red Button "Cancel Auto Top-up".
SA Disk Space SummaryShows Disk Space Usage Information.
SA Billing SummaryThe SA Billing Summary shows a snap shot of the billing invoice which is used for invoicing.
Inactive SummaryThe Widget Shows all the Service Orders that have been Authorised for Completion once the Service Order has been signed off by the Customer.
Service Order SummaryThe Widget Shows all the Service Orders that have been Authorised for Completion once the Service Order has been signed off by the Customer.
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