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{{page.head: Onboarding and Offboarding Dashboard Widgets}} __TOC__ =Team Dashboard Onboarding, Crossboarding and Offboarding= ==How to Navigate to the Onboarding, Crossboarding & Offboarding Dashboard== To Navigate to this Dashboard (and access Onboarding, Crossboarding and Offboarding functionality) Widget follow these steps: *Click on Dashboard ---> Home (In the menu on the left-hand side of the system/screen). *Click on the "Dashboards Menu" Dropdown (the second dropdown menu from the top of the system/screen). *Scroll down and select "Onboarding/Offboarding." *When the Onboarding/Offboarding Dashboard opens, scroll down to the Widget you need in order to On, Cross, or Offboard Employees. This Dashboard contains the following Widgets: <br> &#9;1. 4 Small Information Display Widgets: *Need User Group. *Onboarding time. *Onboarding complete. *Crossboarding incomplete. &#9;2. Employee Processing. <br> &#9;3. User Management. ==On/Cross/Offboarding - Employee Processing Widget== This Widget allows Users to quickly and easily manage Employees through each of the following processes by clicking on the relevant “Folder”: *<b>Onboarding</b> - manage Employee Onboarding and trigger Onboarding Workflows. *<b>Crossboarding</b> - manage Employee Crossboarding and trigger Crossboarding Workflows. *<b>Offboarding</b> - manage Employee Offboarding and trigger Offboarding Workflows. In each of these Folders, there are a series of "Tabs" that provide different functionality for managing Employees during the On/Cross/Offboarding process. Within each Tab, there is a table that contains different columns. The Folders, Tabs, and Columns are explained below. From within the majority of these Folders/Tabs in the Employee Processing Widget there is a "+ Create New" link (top right-hand side of the Widget). Clicking on this link will either trigger the associated Wizard ([[New-Onboarding|On]]/[[New-Crossboarding|Cross]]/[[New-Offboarding|Offboarding]]) or a "Create New Employee From Scratch" Wizard, which will enable you to create a New Employee (if required) and then Onboard them immediately thereafter. <b>Note:</b> When creating an Onboarding Workflow, Users can add a custom logo into each Onboarding Workflow. This logo will be included in the ‘Onboarding Welcome Pack,’ or any other Onboarding workflows that get sent to New Employees. If there is no custom logo added at this step, it defaults to the Company logo created as part of your Free Trial account or your System setup. These Widgets can be moved around in the Dashboard. They can also be removed from the Dashboard. This can be done in Maintenance --> Groups --> Permissions --> Select a Group and Go to the Widgets. ===Employee Processing Widget – Onboarding Folder === Within the Onboarding Folder, there are a series of “Tabs” where you can manage the Onboarding of Employees. Those Tabs are: *Active. *Completed. *Non-Starter. *Cancelled. *To Do. *No Onboarding. *All. ====Employee Processing Widget – Onboarding Folder – Active Tab==== The Onboarding Active Tab enables you to view and manage Employees with an active Onboarding Workflow assigned to them. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger a "Create New Employee From Scratch" Wizard, which will enable you to create a New Employee and then Onboard them (by triggering the [[New-Onboarding|Onboarding Wizard]]).</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Onboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Onboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Onboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Onboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Onboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Onboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Onboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Onboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Onboarding Workflow. The options are: *Complete – you can complete the Onboarding Workflow on the Employee’s behalf. *Resend – you can resend the Onboarding Workflow to the Employee. *Set as Non-Starter – if the Applicant is offered a Job, but doesn’t show up for work, then you can flag them as a Non-Starter and investigate why. *Cancel – you can the Onboarding Workflow send to the Employee.</font></td> </tr> </table> ====Employee Processing Widget – Onboarding Folder – Completed Tab==== The Onboarding Completed Tab enables you to view and manage Employees who have completed the Onboarding Workflow assigned to them. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger a "Create New Employee From Scratch" Wizard, which will enable you to create a New Employee and then Onboard them (by triggering the [[New-Onboarding|Onboarding Wizard]]).</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Onboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Onboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Onboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Onboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Onboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Onboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Onboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Onboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Onboarding Workflow. The options are: *View Result – you view the result/s of the Onboarding Workflow. *Set as Non-Starter – if the Applicant is offered a Job, but doesn’t show up for work, then you can flag them as a Non-Starter and investigate why.</font></td> </tr> </table> ====Employee Processing Widget – Onboarding Folder – Non-Starter Tab==== The Onboarding Non-Starter Tab enables you to view and manage Employees who were offered a Job, sent an Onboarding Workflow, and either completed the Onboarding Workflow but didn't show up for work, or they didn't complete the Onboarding Workflow, nor did they show up for work. In either/both cases, these Employees are classified as Non-Starters. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger a "Create New Employee From Scratch" Wizard, which will enable you to create a New Employee and then Onboard them (by triggering the [[New-Onboarding|Onboarding Wizard]]).</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Onboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Onboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Onboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Onboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Onboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Onboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Onboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Onboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Onboarding Workflow.</font></td> </tr> </table> ====Employee Processing Widget – Onboarding Folder – Cancelled Tab==== The Onboarding Cancelled Tab enables you to view and manage Employees for whom the Onboarding Workflow assigned to them has been Cancelled. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger a "Create New Employee From Scratch" Wizard, which will enable you to create a New Employee and then Onboard them (by triggering the [[New-Onboarding|Onboarding Wizard]]).</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Onboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Onboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Onboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Onboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Onboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Onboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Onboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Onboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Onboarding Workflow.</font></td> </tr> </table> ====Employee Processing Widget – Onboarding Folder – To Do Tab==== The Onboarding To-Do Tab enables you to view and manage any outstanding tasks related to Employees who require Onboarding. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Start Onboarding</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Onboarding|Onboarding Wizard]], which will enable you to Onboard any New Employees for whom an Employee Record has been created, but they have not yet been Onboarded.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Onboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Department</font></td> <td width="484"><font face="Arial" size="2">This column contains the Department that the Employee will be working in.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Start Date</font></td> <td width="484"><font face="Arial" size="2">This column specifies the Employee’s Start Date.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Onboarding Workflow.</font></td> </tr> </table> ====Employee Processing Widget – Onboarding Folder – No Onboarding Tab==== The No Onboarding Tab enables you to view and manage New Employees to whom an Onboarding Workflow has not yet been assigned. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Start Onboarding</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Onboarding|Onboarding Wizard]], which will enable you to Onboard any New Employees for whom an Employee Record has been created, but they have not yet been Onboarded.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Move to To Do</b></font></td> <td width="484"><font face="Arial" size="2">To use this link to move any of the Employees in the "No Onboarding" Tab to the "To Do" Tab, first tick the checkbox for that Employee, then click on "Move to To Do."</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Remove From list</b></font></td> <td width="484"><font face="Arial" size="2">To use this link to remove any of the Employees from the "No Onboarding" Tab, first tick the checkbox for that Employee, then click on "Move to To Do."</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Onboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Department</font></td> <td width="484"><font face="Arial" size="2">This column contains the Department that the Employee will be working in.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Start Date</font></td> <td width="484"><font face="Arial" size="2">This column specifies the Employee’s Start Date.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Onboarding Workflow. The options are: *Start Onboarding – if you change your mind, you choose to Onboard the Employee from here by triggering the Onboarding process, which will open the Onboarding Wizard. *Move to To Do – if there is something else you need to do to Onboard this Employee, you can move them to the To Do Tab. *Remove From List – if there is nothing else you need to do in relation to this Employee, you can remove them from the list.</font></td> </tr> </table> ====Employee Processing Widget – Onboarding Folder – All Tab==== The All Tab enables you to view and manage all Onboarding tasks and Employees to whom Onboarding Workflows have been assigned. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger a "Create New Employee From Scratch" Wizard, which will enable you to create a New Employee and then Onboard them (by triggering the [[New-Onboarding|Onboarding Wizard]]).</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Send New/Deploy New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Onboarding|Onboarding Wizard]], which will enable you to Onboard any New Employees for whom an Employee Record has been created, but they have not yet been Onboarded.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Onboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Created</font></td> <td width="484"><font face="Arial" size="2">This column specifies the date and time that the Onboarding Workflow was created.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Schedule</font></td> <td width="484"><font face="Arial" size="2">This column indicates when the Onboarding Workflow was/is scheduled to be sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Deployed</font></td> <td width="484"><font face="Arial" size="2">This column indicates when the Onboarding Workflow was actually to be sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Employee that Onboarding Workflow was sent to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Onboarding Workflow was sent to the Employee named in the previous column.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employees</font></td> <td width="484"><font face="Arial" size="2">This column indicates the number of Employees that the Onboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Onboarding Workflow. The options are: *Cancel Deployment – enables you to cancel sending the Onboarding Workflow, or to stop the Onboarding Workflow at its current step.</font></td> </tr> </table> ===Employee Processing Widget – Crossboarding Folder=== Within the Crossboarding Folder, there are a series of “Tabs” where you can manage the Crossboarding of Employees. Those Tabs are: *Active. *Completed. *Cancelled. *To Do. *No Crossboarding. *All. ====Employee Processing Widget – Crossboarding Folder – Active Tab==== The Crossboarding Active Tab enables you to view and manage Employees with an active Crossboarding Workflow assigned to them. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Crossboarding|Crossboarding Wizard]], which will enable you to Crossboard the selected Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Crossboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Crossboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Crossboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Crossboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Crossboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Crossboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Crossboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Crossboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Crossboarding Workflow.</font></td> </tr> </table> ====Employee Processing Widget – Crossboarding Folder – Completed Tab==== The Crossboarding Completed Tab enables you to view and manage Employees who have completed the Crossboarding Workflow assigned to them. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Crossboarding|Crossboarding Wizard]], which will enable you to Crossboard the selected Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Crossboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Crossboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Crossboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Crossboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Crossboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Crossboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Crossboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Crossboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Crossboarding Workflow.</font></td> </tr> </table> ====Employee Processing Widget – Crossboarding Folder – Cancelled Tab==== The Crossboarding Cancelled Tab enables you to view and manage Employees for whom a Crossboarding Workflow assigned to them has been Cancelled. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Crossboarding|Crossboarding Wizard]], which will enable you to Crossboard the selected Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Crossboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Crossboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Crossboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Crossboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Crossboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Crossboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Crossboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Crossboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Crossboarding Workflow.</font></td> </tr> </table> ====Employee Processing Widget – Crossboarding Folder – To Do Tab==== The Crossboarding To-Do Tab enables you to view and manage any outstanding tasks related to Employees who require Crossboarding. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Start Crossboarding</b></font></td> <td width="484"><font face="Arial" size="2">To use this link to Crossboard any of the Employees in the "No Crossboarding" Tab, first tick the checkbox for that Employee, then click on "Start Crossboarding." This link will trigger the [[New-Crossboarding|Crossboarding Wizard]], which will enable you to Crossboard existing Employees.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Crossboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Department</font></td> <td width="484"><font face="Arial" size="2">This column contains the Department that the Employee will be working in.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Start Date</font></td> <td width="484"><font face="Arial" size="2">This column specifies the Employee’s Start Date.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This enables you to “Start Crossboarding.”.</font></td> </tr> </table> ====Employee Processing Widget – Crossboarding Folder – No Crossboarding Tab==== The No Crossboarding Tab enables you to view and manage Employees to whom a Crossboarding Workflow has not yet been assigned. <b>NOTE: Employees who have had their Employee record updated (that is, their New Employee Profile (including Job, Salary etc) has been created/assigned via the "Holding Table" but who are not Crossboarded "Now" via the Crossboaring Wizard, will be saved under the "No Crossboarding" tab. To complete the Crossboarding process (and send these Employees a Crossboarding Pack), follow these steps: #Go to the No Crossboarding tab of the Crossboarding folder. #Click the "Action" dropdown next to the Employee you want to Crossboard. #Select "Move to To Do" (do not select "Start Crossboarding" if you have already/previously completed part of the process by creating a New Employee Record) - otherwise, you will create two new entries on their Employee record - both for the same New Job). #Go to the "To Do" tab. #Click the "Action" dropdown next to the Employee you want to Crossboard. #Select "Start Crossboarding." #Complete the Crossboarding Wizard.</b> <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Start Crossboarding</b></font></td> <td width="484"><font face="Arial" size="2">To use this link to Crossboard any of the Employees in the "No Crossboarding" Tab, first tick the checkbox for that Employee, then click on "Start Crossboarding." This link will trigger the [[New-Crossboarding|Crossboarding Wizard]], which will enable you to Crossboard existing Employees.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Move to To Do</b></font></td> <td width="484"><font face="Arial" size="2">To use this link to move any of the Employees in the "No Onboarding" Tab to the "To Do" Tab, first tick the checkbox for that Employee, then click on "Move to To Do."</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Remove From list</b></font></td> <td width="484"><font face="Arial" size="2">To use this link to remove any of the Employees from the "No Onboarding" Tab, first tick the checkbox for that Employee, then click on "Move to To Do."</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Crossboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Department</font></td> <td width="484"><font face="Arial" size="2">This column contains the Department that the Employee will be working in.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Start Date</font></td> <td width="484"><font face="Arial" size="2">This column specifies the Employee’s Start Date.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Onboarding Workflow. The options are: *Start Crossboarding – if you change your mind, you choose to Crossboard the Employee from here by triggering the Crossboarding process, which will open the Crossboarding Wizard. *Move to To Do – if there is something else you need to do to Crossboard this Employee, you can move them to the To Do Tab. *Remove From List – if there is nothing else you need to do in relation to this Employee, you can remove them from the list.</font></td> </tr> </table> ====Employee Processing Widget – Crossboarding Folder – All Tab==== The All Tab enables you to view and manage all Crossboarding tasks and Employees to whom Crossboarding Workflows have been assigned. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Send New/Deploy New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Crossboarding|Crossboarding Wizard]], which will enable you to Crossboard Existing Employees into their new Job.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Crossboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Created</font></td> <td width="484"><font face="Arial" size="2">This column specifies the date and time that the Crossboarding Workflow was created.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Schedule</font></td> <td width="484"><font face="Arial" size="2">This column indicates when the Crossboarding Workflow was/is scheduled to be sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Deployed</font></td> <td width="484"><font face="Arial" size="2">This column indicates when the Crossboarding Workflow was actually to be sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Employee that Crossboarding Workflow was sent to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Crossboarding Workflow was sent to the Employee named in the previous column.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employees</font></td> <td width="484"><font face="Arial" size="2">This column indicates the number of Employees that the Crossboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Crossboarding Workflow.</font></td> </tr> </table> ===Employee Processing Widget – Offboarding Folder=== Within the Offboarding Folder, there are a series of “Tabs” where you can manage the Offboarding of Employees. Those Tabs are: *Active. *Completed. *Cancelled. *To Do. *Active Employees. *Completed. *All. NOTE: The optimal process for Offboarding Employees is: #Return Company Property. #Specify the departing Employee as a 'Leaver.' #Offboard the Employee Via the Offboarding Wizard. However, it is also possible to change nominate / specify an Employee as a leaver and start the Offboarding process without first having return Company Property. For an explanation of the Offboarding process, go to the [[New-Offboarding|Offboarding Wizard]]. ====Employee Processing Widget – Offboarding Folder – Active Tab==== The Offboarding Active Tab enables you to view and manage Employees with an active Offboarding Workflow assigned to them. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Offboarding|Offboarding Wizard]], which will enable you to Offboard the selected Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Onboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Offboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Offboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Offboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Offboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Offboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Offboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Offboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Offboarding Workflow. The options are: *Complete – you can complete the Offboarding Workflow on the Employee’s behalf. *Resend – you can resend the Offboarding Workflow to the Employee. *Set as Non-Starter – if the Applicant is offered a Job, but doesn’t show up for work, then you can flag them as a Non-Starter and investigate why. *Cancel – you can the Offboarding Workflow send to the Employee.</font></td> </tr> </table> ====Employee Processing Widget – Offboarding Folder – Completed (W) Tab==== The Offboarding Completed Tab enables you to view and manage Employees who have or are in the process of completing the Offboarding Workflow assigned to them. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Onboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Offboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Offboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Offboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Offboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Offboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Offboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Headcount</font></td> <td width="484"><font face="Arial" size="2">This columns specifies the total Headcount for that Job Type approved within the organisation Vs the number of actual Employess holding that Job Type within the organisation (after the Employee was set to 'Leaver' and then Offboarded.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Offboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Offboarding Workflow. The options are: *View Result – you view the result/s of the Offboarding Workflow. *Set as Non-Starter – if the Applicant is offered a Job, but doesn’t show up for work, then you can flag them as a Non-Starter and investigate why. *Vacancy Requisition - allows Users to trigger the Vacancy Requisition Wizard and create a New Vacancy Requisition (to replace the Employee which has just left/been Offboarded). *New Vacancy - allows Users to trigger the New Vacancy Wizard and create a New Vacancy (to replace the Employee which has just left/been Offboarded).</font></td> </tr> </table> ====Employee Processing Widget – Offboarding Folder – Cancelled Tab==== The Offboarding Cancelled Tab enables you to view and manage Employees for whom an Offboarding Workflow assigned to them has been Cancelled. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Offboarding|Offboarding Wizard]], which will enable you to Offboard the selected Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Onboarding Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Offboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Current Step</font></td> <td width="484"><font face="Arial" size="2">This column indicates the step of the Offboarding Workflow that the Employee is currently at.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Status</font></td> <td width="484"><font face="Arial" size="2">This column specifies the status of the Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Sent</font></td> <td width="484"><font face="Arial" size="2">This column lists the date that the Offboarding Workflow was sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Started</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Offboarding Workflow was started by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Date Completed</font></td> <td width="484"><font face="Arial" size="2"> This column lists the date that the Offboarding Workflow was completed by the Employee (if completed), otherwise it displays “Not Completed.”</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Authorisation</font></td> <td width="484"><font face="Arial" size="2">This columns specifies if authorisation is required for the Offboarding Workflow to be shared with the Employee, and if that authorisation has been granted.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Progress</font></td> <td width="484"><font face="Arial" size="2">This column displays the percentage of the Offboarding Workflow that has been completed by the Employee.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Offboarding Workflow.</font></td> </tr> </table> ====Employee Processing Widget – Offboarding Folder – To Do Tab==== The Offboarding To-Do Tab enables you to view and manage any outstanding tasks related to Employees who require Offboarding. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Start Offboarding</b></font></td> <td width="484"><font face="Arial" size="2">To use this link to Offboard any of the Employees in the "To Do" Tab, first tick the checkbox for that Employee, then click on "Start Offboarding." This link will trigger the [[New-Offboarding|Offboarding Wizard]], which will enable you to Offboard Leavers.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Offboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Department</font></td> <td width="484"><font face="Arial" size="2">This column contains the Department that the Employee will be working in.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Start Date</font></td> <td width="484"><font face="Arial" size="2">This column specifies the Employee’s Start Date.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Offboarding Workflow.</font></td> </tr> <tr> </table> ====Employee Processing Widget – Offboarding Folder – Active Employees Tab==== The Crossboarding Active Employees Tab enables you to view and manage all currently Active Employees in the System for the purpose of marking them as a "Leaver" and then managing the return of Company Property and assigning them an Offboarding Workflow. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Create Leavers</b></font></td> <td width="484"><font face="Arial" size="2">To use this link to Offboard any of the Employees in the "Active Employees" Tab, first tick the checkbox for that Employee, then click on "Create Leavers." This link will trigger the [[New-Offboarding|Offboarding Wizard]], which will first enable you to mark the Employee/User as a "Leaver" and then Offboard that Employee by completing the Offboarding Wizard.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Onboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Department</font></td> <td width="484"><font face="Arial" size="2">This column contains the Department that the Employee will be working in.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Start Date</font></td> <td width="484"><font face="Arial" size="2">This column specifies the Employee’s Start Date.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Property</font></td> <td width="484"><font face="Arial" size="2">This column enables you to start the “Return Property” Wizard, which enables you to ensure that the Employee returns all Company Property prior to departure.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Offboarding Workflow, which involves setting the Employee’s status to “Leaver.”</font></td> </tr> </table> ====Employee Processing Widget – Offboarding Folder – Completed Tab==== The Offboarding Completed Tab enables you to view and manage Employees who have completed Offboarding and did not have an Offboarding Workflow assigned to them. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee</font></td> <td width="484"><font face="Arial" size="2">This column contains the Employee that the Onboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Department</font></td> <td width="484"><font face="Arial" size="2">This column contains the Department that the Employee will be working in.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Start Date</font></td> <td width="484"><font face="Arial" size="2">This column specifies the Employee’s Start Date.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Property</font></td> <td width="484"><font face="Arial" size="2">This column enables you to start the “Return Property” Wizard, which enables you to ensure that the Employee returns all Company Property prior to departure.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Headcount</font></td> <td width="484"><font face="Arial" size="2">This columns specifies the total Headcount for that Job Type approved within the organisation Vs the number of actual Employess holding that Job Type within the organisation (after the Employee was set to 'Leaver' and then Offboarded.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Offboarding Workflow. The options are: *View Result – you view the result/s of the Offboarding Workflow. *Set as Non-Starter – if the Applicant is offered a Job, but doesn’t show up for work, then you can flag them as a Non-Starter and investigate why. *Vacancy Requisition - allows Users to trigger the Vacancy Requisition Wizard and create a New Vacancy Requisition (to replace the Employee which has just left/been Offboarded). *New Vacancy - allows Users to trigger the New Vacancy Wizard and create a New Vacancy (to replace the Employee which has just left/been Offboarded).</font></td> </tr> </table> ====Employee Processing Widget – Offboarding Folder – All Tab==== The All Tab enables you to view and manage all Offboarding tasks related to the Offboarding of Employees. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+ Send New/Deploy New</b></font></td> <td width="484"><font face="Arial" size="2">This link will trigger the [[New-Offboarding|Offboarding Wizard]], which will enable you to Offboard Leavers using the Offboarding Workflow of your choice.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">ID</font></td> <td width="484"><font face="Arial" size="2">This column contains the ID assigned to that Offboarding Workflow.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Created</font></td> <td width="484"><font face="Arial" size="2">This column specifies the date and time that the Offboarding Workflow was created.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Schedule</font></td> <td width="484"><font face="Arial" size="2">This column indicates when the Offboarding Workflow was/is scheduled to be sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Deployed</font></td> <td width="484"><font face="Arial" size="2">This column indicates when the Offboarding Workflow was actually to be sent.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Employee that Offboarding Workflow was sent to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Name</font></td> <td width="484"><font face="Arial" size="2">This column contains the name of the Offboarding Workflow was sent to the Employee named in the previous column.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employees</font></td> <td width="484"><font face="Arial" size="2">This column indicates the number of Employees that the Offboarding Workflow has been assigned to.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">This column provides you with a list of “Actions” that can be taken in related to the Offboarding Workflow. The options are: *Cancel Deployment – enables you to cancel sending the Offboarding Workflow, or to stop the Offboarding Workflow at its current step.</font></td> </tr> </table> ==On/Cross/Offboarding - User Management Widget== This Widget allows Users to quickly configure User access to new and existing Employees, as well as providing System access to Users that are not Employees. Users can also quickly review Employees who have/do not have access and Users with access but no employee profile linked. These widgets can be moved around in the Dashboard. They can also be removed from the Dashboard. This can be done in Maintenance --> Groups --> Permissions --> Select a Group and Go to the Widget/s. ===User Management - User Group Assigned Tab=== Selecting this Tab will display all Employees who have been assigned a "User Group" (which relates to the type/s of [[Editing-security-permissions#Security_Groups_Explained|System Permissions]] the User is assigned). Further Actions can be made as detailed in the table below. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>+Create User</b></font></td> <td width="484"><font face="Arial" size="2">The "Create User" Wizard allows System Administrators and HR/People & Culture Managers to create new Users. The Create User Wizard contains the following fields: *First Name - add the First name of the User. *Last Name - add the Last name of the User. *Email - add the email address of the User. *User Group - specify/select the User Group/s that User should be part of. User Group/s have different permissions and those permissions will be applied to that User based on the User Groups assigned at this step. *Timezone - specify which timezone the User is in. *Currency - specify the currency for that User.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee Name</font></td> <td width="484"><font face="Arial" size="2">The name of the employee. The number in brackets represents employees ID number within the system.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">User Group</font></td> <td width="484"><font face="Arial" size="2">Assigned group permissions will display under here. Number in brackets represent the Group ID number.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">You can use this dropdown to deactivate user access, update employee's assigned group permissions, change username/email address, reset password, update timezone and update currency details.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: De-Activate User</font></td> <td width="484"><font face="Arial" size="2">Select this action to de-activate an employee's user account.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Update User Group</font></td> <td width="484"><font face="Arial" size="2">Select this action to update an employee's user group permission.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Change User Name / Email Address</font></td> <td width="484"><font face="Arial" size="2">Select this action to update a User's username i.e. the email address the employee enters to log into the system.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Send Reset Password</font></td> <td width="484"><font face="Arial" size="2">Select this action to send a password reset link to the employee's email address..</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Update Timezone</font></td> <td width="484"><font face="Arial" size="2">Select this action to update the timezone the employee is based in.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Update Currency</font></td> <td width="484"><font face="Arial" size="2">Select this action to update the currency the employee is based in.</font></td> </tr> </table> ===User Management - No User Group Tab=== Selecting this Tab will display all Employees who have not been assigned a User Group. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Employee Name</font></td> <td width="484"><font face="Arial" size="2">The name of the Employee. The number in brackets represents employees ID number within the system.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">You can use this dropdown to assign a user group, Change User Name / Email Address, Update Timezone details and Update Currency details.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Assign User Group and Profile</font></td> <td width="484"><font face="Arial" size="2">Select this action to assign a user group to this employee and update their currency/timezone details.</font></td> </tr> </table> ===User Management - User Group Only Tab=== Selecting this Tab will display all Users in the system who do not have an Employee profile linked. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">User Name</font></td> <td width="484"><font face="Arial" size="2">The name of the user. The number in brackets represents user's ID number within the system.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">User Group</font></td> <td width="484"><font face="Arial" size="2">Assigned group permissions will display under here. Number in brackets represent the Group ID number.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Email</font></td> <td width="484"><font face="Arial" size="2">The User's email address will display under this column. This is the email address they enter in to log into the system.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">You can use this dropdown to de-activate a user, update a user's group permissions, change user name / email address, send reset password link and create employee record.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: De-Activate User</font></td> <td width="484"><font face="Arial" size="2">Select this action to de-activate a user account.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Update User Group</font></td> <td width="484"><font face="Arial" size="2">Select this action to update the user's assigned group permissions.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Change User Name / Email Address</font></td> <td width="484"><font face="Arial" size="2">Select this action to update the user's username/email address used to log into the system.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Send Reset Password</font></td> <td width="484"><font face="Arial" size="2">Select this action to send the user a password reset link.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action: Create Employee Record</font></td> <td width="484"><font face="Arial" size="2">Select this action to create an employee record in the system and link to the selected user.</font></td> </tr> </table> ===User Management - De-Activated User Tab=== Selecting this Tab will display all Users who have been deactivated from your system. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Name</font></td> <td width="484"><font face="Arial" size="2">The name of the user. The number in brackets represents user's ID number within the system.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">User Group</font></td> <td width="484"><font face="Arial" size="2">Assigned group permissions will display under here. Number in brackets represent the Group ID number.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">De-Activated Date</font></td> <td width="484"><font face="Arial" size="2">The date the user account was de-activated.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">De-Activated User</font></td> <td width="484"><font face="Arial" size="2">The User that de-activated the account will display here.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">You can use this dropdown to reactivate a User account and also to update the User Group.</font></td> </tr> </table> ===User Management – Onboarding Completed Tab=== Selecting this Tab will display all Users who have completed Onboarding within your system. <table border="1" width="100%" cellspacing="0"> <tr> <td width="206"><font face="Arial" size="2"><b>Field Name</b></font></td> <td width="484"><font face="Arial" size="2"><b>Description</b></font></td> </tr> <tr> <td width="206"><font face="Arial" size="2"><b>Search</b></font></td> <td width="484"><font face="Arial" size="2">The Search field allows you to search all the records in this Tab.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">User Name</font></td> <td width="484"><font face="Arial" size="2">The name of the user who has completed Onboarding. The number in brackets represents user's ID number within the system.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">User Group</font></td> <td width="484"><font face="Arial" size="2">Assigned group permissions will display under here. Number in brackets represent the Group ID number.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Email</font></td> <td width="484"><font face="Arial" size="2">The email address associated with the User’s Onboarding process.</font></td> </tr> <tr> <td width="206"><font face="Arial" size="2">Action</font></td> <td width="484"><font face="Arial" size="2">Use this dropdown to "Activate" Onboarded Employees and complete the setup of their Employee Record in the System.</font></td> </tr> </table> <br><br>[[File:subscribehr_logo.gif]]

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