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{{page.name: Core Human Resources: Certificates and Licences - Subscribe-HR Wiki}}
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==Certificates and Licences==
Certificates and Licences allow you to record any certificates and licences the employee may have obtained. This will also allow you to perform reporting and comparisons against other employees. Please note: If you are using e-Recruitment and Core-HR, when you hire an Applicant using the New Employee Transfer Tool, any Certificate and Licence information including attachments will be carried across from e-Recruitment to Core-HR.

===Creating Certificates and Licences for an Employee===
# After logging into the Subscribe-HR HCM Platform, select "HUMAN RESOURCES" on the left hand side from the navigation area. 
# Select the Employee folder.
# Select the desired employee.
# Select the '''Certificates and Licenses''' sub-folder from the left side menu.
# Select the '''[Add New Record]''' button.
# Fill in the fields.
# Select the <b>Save</b> button.
<b>Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.</b>

===Certificate and Licences fields explained===
<table border="1" width="700px" id="table3" cellspacing="0">
<tr>
<td width="232"><b><font face="Arial" size="2">Field Name</font></b></td>
<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
</tr>
<tr>
<td width="232">Date Achieved</td>
				<td width="458">The date the certificate or licence was achieved</td>
			</tr>
			<tr>
				<td height="23" width="232">Certificate / Licence Type</td>
				<td height="23" width="458">The certificate or licence that the 
				employee has obtained. If this does not appear in this drop 
				down, you will have to create this certificate and licence from 
				the code library.</td>
			</tr>
			<tr>
				<td width="232">Cost</td>
				<td width="458">The cost of obtaining the certificate or 
				licence.</td>
			</tr>
			<tr>
				<td width="232">Expiry</td>
				<td width="458">The date, if there is an expiry date on the 
				certificate or licence.</td>
			</tr>
			<tr>
				<td width="232">Previous Employment</td>
				<td width="458">Select if the certificate or licence was 
				obtained when at a previous employer.</td>
			</tr>
			<tr>
				<td width="232">Obtained Where</td>
				<td width="458">The institute where the certificate or licence 
				was obtained.</td>
			</tr>
			<tr>
				<td width="232">Notes</td>
				<td width="458">Any notes on the employee or certificate and 
				licence</td>
			</tr>
			<tr>
				<td width="232">&nbsp;</td>
				<td width="458">&nbsp;</td>
			</tr>
			<tr>
				<td width="232">Cost Centre 1</td>
				<td width="458">Select the cost centre responsible for the cost 
				of the certificate or licence.<br>
				The cost centre fields appear only if a value is entered into 
				the cost field.</td>
			</tr>
			<tr>
				<td width="232">Cost Centre 1 Percentage</td>
				<td width="458">Enter the percentage that cost centre 1 will be 
				responsible for.</td>
			</tr>
			<tr>
				<td width="232">Cost Centre 2</td>
				<td width="458">Select the cost centre responsible for the cost 
				of the certificate or licence, if there are multiple cost 
				centres responsible.<br>
				The cost centre fields appear only if a value is entered into 
				the cost field.</td>
			</tr>
			<tr>
				<td width="232">Cost Centre 2 Percentage</td>
				<td width="458">Enter the percentage that cost centre 2 will be 
				responsible for.</td>
			</tr>
			<tr>
				<td width="232">Attachments</td>
				<td width="458">Attachments field only appears after the first 
				save of the record.<br>
				Select the Click here to upload, to upload a document, or 
				scanned image of the certificate or licence.</td>
			</tr>
			</table>
<br>

===Certificate and Licence Type===
If the Certificate and Licence type does not appear in the drop down, you will need to create the Certificate and Licence type in the code library before continuing.

===Adding values to an existing Code Library===
# Select the Maintenance TAB.
# Select the Code Library folder.
# You will see a list of Library Codes, locate the '''Certificate / Licences Type''' and select it.
# Select the Codes subfolder from the left menu.
# Select the create button.
# Enter the value into the <b>Code name</b> field.
# Select the Save button.
 
<b>Fields marked in bold are mandatory and must be filled in before the benefit can be saved</b>
<br>
<br>

===Code Fields Explained===
<table border="1" width="700" id="table1" cellspacing="1">
	<tr>
		<td width="150"><b><font face="Arial" size="2">Field Name</font></b></td>
		<td width="550"><b><font face="Arial" size="2">Description</font></b></td>
	</tr>
	<tr>
		<td width="150"><font face="Arial" size="2">Selected by Default</font></td>
		<td width="550"><font face="Arial" size="2">If you want this value to be 
		the default in the drop down then check this field.</font></td>
	</tr>
	<tr>
		<td width="150"><font face="Arial" size="2">Code</font></td>
		<td width="550"><font face="Arial" size="2">System recognised code name.
		<br>
		The code field should be unique and not have any spaces in the name 
		entered. <br>
		Example: fulltime &lt;b&gt;NOT&lt;/b&gt; Full Time <br>
		This field is auto-generated if left blank.</font></td>
	</tr>
	<tr>
		<td width="150"><font face="Arial" size="2">Code name</font></td>
		<td width="550"><font face="Arial" size="2">The value you wish to appear 
		in the drop down</font></td>
	</tr>
	<tr>
		<td width="150"><font face="Arial" size="2">Code short name</font></td>
		<td width="550">&nbsp;</td>
	</tr>
	<tr>
		<td width="150"><font face="Arial" size="2">Code numeric representation</font></td>
		<td width="550">&nbsp;</td>
	</tr>
	<tr>
		<td width="150"><font face="Arial" size="2">Other name</font></td>
		<td width="550">&nbsp;</td>
	</tr>
	<tr>
		<td width="150"><font face="Arial" size="2">Category code</font></td>
		<td width="550">&nbsp;</td>
	</tr>
	</table>


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