View source for Employee-expenses

{{page.name: Core Human Resources: Employee Expenses - Subscribe-HR Wiki}}
{{page.head: Expenses}}

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==Employee Expenses==
The Employee Expenses Form:

===Creating Work Expenses Records===
# After logging into Subscribe-HR, select the Human Resources TAB.
# Select the Employee folder.
# Select the desired employee.
# Select the Expenses Claim Form sub-folder.
# Select the create button.
# Fill in the fields. Date: Type: Ammount: Description.
# If you would like to add another Expense, click "Add New Line" on the bottom right of the form.
# Select the <b>Submit</b> or <b>Update</b> button.
[[File:Add_Line_Expenses.jpg]]
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<b>Mandatory fields are marked in bold, the record will not be saved unless mandatory fields are filled in first.</b>

===Expense Fields Explained===
<table border="1" width="700px" id="table3" cellspacing="0">
<tr>
<td width="232"><b><font face="Arial" size="2">Field Name</font></b></td>
<td width="458"><b><font face="Arial" size="2">Description</font></b></td>
</tr>
<tr>
<td width="232">Date</td>
				<td width="458">The date of the Expense</td>
			</tr>
                        <tr>
				<td width="232">Type</td>
				<td width="458">The Expense type that is being claimed. If you want to update or add to the options available in this Drop-Down option, please do so in the Code Library</td>
			</tr>
			<tr>
				<td height="23" width="232">Amount</td>
				<td height="23" width="458">Dollar Amount of the Expense</td>
			</tr>
			<tr>
				<td width="232">Description</td>
				<td width="458">Type in details about the Expense</td>
			</tr>
			<tr>
				<td width="232">Total</td>
				<td width="458">Total Expense Claim</td>
			</tr>
			<tr>
				<td width="232">Submitted Date</td>
				<td width="458">Date the Expense was Submitted for Authorisation</td>
			</tr>
			<tr>
				<td width="232">Status</td>
				<td width="458">Whether the status is "Request", "Rejected", "Authorised", "Cancelled".</td>
			</tr>
			</table><br>
Note: If you are using the Expense Form to submit Authorisation to Managers (Employee to Manager), please activate the relevant Workflow/s. Speak to your Account Manager about this.<br>
[[File:Expense.jpg]]
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